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Home My WebLink About1988 08.22 PRC Minutes CITY OF APACHE JUNCTION PARKS & RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Az. 85219 REGULAR MEETING August 22, 1988 A regular meeting of the Apache Junction Parks and Recreation Commission was held on August 22, 1988 at 7.00 p.m. at the Apache Junction City Hall Complex pursuant to notice as prescribed by law. PRESENT ABSENT John Granillo Jr. - Chairman Loyd Lynch (Excused) Judd Williams - Vice Chairman Lois Broman - Secretary Ramona Sleeseman Paul Miller Nick McVicker STAFF PRESENT: Jeff Bell, Director of Community Services Viola Kinney, Recreation Coordinator Mary D. March, Secretary CALL TO ORDER: Chairman Granillo called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE: Chairman Granillo led the Commission in the Pledge of Allegiance. ACCEPTANCE OF AGENDA: Paul Miller made a motion to accept the agenda as presented. Ramona Sleese- man seconded this motion which passed unanimously. ACCEPTANCE OF MINUTES• Judd Williams made a motion to accept the minutes of July 25, regular meeting as presented. Ramona Sleesman seconded this motion which passed unanimously. STAFF COMMENTS. Jeff Bell distributed monthly highlights reviewing department, by division, activity for the month of August and introduced Viola Kinney, Recreation Coordinator for Sports & Aquatics. Jeff Bell informed the Commission that. The contractor for Prospector Park was notified, by letter, today, they have 10 days to complete irrigation work at the park or the City will hire another Landscape subcontractor to finish the work at their expense. P & R Commission Regular Meeting August 22, 1988 Page 2 Larry Black, Parks Laborer was promoted to the position of Parks Laborer II, provided for in this years budget. Interviews for the position of Recrea- tion Coordinator (Outdoor, Cultural & Special Events) are scheduled for August 31. Staff has been working on alternatives for limitation of expenditures due to the home rule election in May. One alternative completely does away with nonessential services i.e. Community Services Department, Library and Depart- ment of Economical Security. The other is a one third budget cut across the board, allowing our department to main- tain existing facilities in their present condition but, drastically cutting back on recreational activities. The City Council is forming a Citizens Committee to weigh the alternatives and inform the community on what services will be eliminated if the Home Rule is not approved. OLD BUSINESS: A. Five Year Parks Plan• Jeff Bell requested the Commission reprioritize the 5 Year prioritized development plan list to reflect funds budget for FY 88/89, so a newsrelease can be submitted to the newspapers making the community aware of what is going on and hopefully stir up some interest. After some discussion the Commission reprioritized the 5 Year Parks Plan list as follows. 1) Prospector Park Improvements 2) Little League Field Improvements 3) Veteran's Memorial Park 4) City Hall Complex Park 5) Eques- train Trail Master Plan 6) County Park Master Plan 7) Land Acquisition 8) Neighborhood Parks 9) City/School Complex and 10) Rodeo Park Improvements. Nick McVicker asked about matching grant funds for designs. Jeff Bell relayed that grant monies cannot be received for engineering & design services only for construction. Also, the fact, that we cannot resolve an $8,000.00 issue like the shuffleboard court cracking does not look good on the City when applying for grants. __1 i P & R Commission Regular Meeting August 22, 1988 Page 3 John Granillo asked if it would be to our advantage to repair the courts ourselves because, we stand to loose more than $8,000.00 in funds in the long run. Jeff Bell responded that if we had the $8,000.00 it would definitely be to our advantage but, we don't have rmmk the funds budgeted. John Granillo suggested Jeff Bell approach the City Manager with the Commissions concerns about the loss of future grant funds, due to length of time it is taking to resolved the shuffleboard court problem and maybe the City Attorney could put more effort into getting this problem taken care of B. 10 Year Anniversary Celebration: Jeff Bell informed the Commission that the 10 Year Anniversary Committee is continuing to meet and ran through the schedule of events they are working on. Saturday, November 19th is the Chamber of Commerce's Fall Fiesta beginning at 10:00 a.m. and dance at the Elks Lodge at 7:00 p.m. The committee has planned for the Parks & Recreation Commission to man a booth at the Fiesta and the Recreation Division has the NBA Pepsi Hotshot Competition scheduled. 0111 Sunday's activities include a one day Softball Tournament hopefully having teams from the School District, Fire Department, Police Department and City competing and the Outdoor Concert Series has its first performance at the Gazebo featuring the Southwest Brass Quintet at 4:00 p.m. Monday is the City Hall Open House where Police Vehicles and heavy equip- ment will be on display and the public can tour City Hall Offices. A cake cutting ceremony with City Council members and entertainment by School groups at the Gazebo. Tuesday is the burial of a time capsule containing 10 years of history and the City Hall Open House continues. Park and Swap is having a B.B.Q. , Park- ing Lot Dance and Arts & Crafts Exhibit and a Trivia Contest is being coordi- nated through the local newspapers. I'14 P & R Commission Regular Meeting 8/22/88 Page 4 Other related activities involve organi- zations and businesses having sales, bingos, fish fries, etc. . . during this time period, dedicating them to the City's Birthday. The Schools are going to have elementary students create birthday cards to be displayed around the community and Dr. Larson at the ^ High School is working on a joint lunch hour/birthday celebration with the Mayor in attendance. C. County Park Acquisition: Jeff Bell relayed to the Commission that Pinal County has contacted him, and has no plans to move the maintenance yard or substation at this time but, are interested in relocating if the City reimburses them for the improvements they have made to the maintenance yard facility. They are putting together figures on improvement costs, which will be taken to the City Council for their consideration. John Granillo inquired of the Commission's feelings on the Historial Society acquir- ing the facility from the County rather than the City. Jeff Bell responded that if the Histori- cal Society would lease the facility from the B.L.M. it would involve a substantial fee whereas, the City can acquire the facility by a transfer of certificate and sublease it to the Historical Society for a minimal cost. Nick McVicker expressed he would rather see a park at the location since it is crucial to the face of the community. Ramona Sleeseman felt both ideas are good for the community and something should be done cooperatively. D. 1988/89 Budget Review• Jeff Bell informed the Commission that the budget was finally adopted with no changes on August 2, 1988. NEW BUSINESS. A. Shooting Range Discussion. John Granillo wanted to know if a shoot- ing range in Apache Junction was some- thing to be considered at this time or not. P & R Commission Regular Meeting 8/22/88 Page 5 Jeff Bell responded that when contacting the B.L.M. about this issue by the Police Departments request, they felt it was not a good idea and that the Usury Park facility was close enough to be utilized by our community and Police Department. John Granillo was concerned with the Pm4 fact that the club at Usury Park is privately owned and can be closed where the archery range is open to the public. Jeff Bell responded that he had not heard anything back from the Police Department. B. "Sister City" Discussion. Jeff Bell requested due to Lois Broman's absence this item be postponed. C. Request for Upcoming Agenda Items: 5 Year Parks Plan, Sister City Discus- sion, 10 Year Anniversary Celebration, County Park Acquisition, Shuffleboard Courts. BOARD DISCUSSION: NONE PUBLIC COMMENT: NONE ADJOURNMENT: There being no further business brought before the Commission Judd Williams made a motion to adjourn and Nick ogml McVicker seconded this motion which passed unanimously. APPROVED: CHAIRMAN SECRETARY /m%