Loading...
HomeMy WebLinkAbout1988 10.24 PRC Minutes CITY OF APACHE JUNCTION PARKS & RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Az. 85219 REGULAR MEETING October 24, 1988 A regular meeting of the Apache Junction Parks and Recreation Commission was held October 24, 1988 at 7.00 p m at the Apache Junction City Hall Complex pursuant to notice as prescribed by law. PRESENT ABSENT Lois Broman, Secretary Judd Williams (Excused) Loyd Lynch Ramona Sleeseman Nick McVicker John Granillo Jr. Paul Miller STAFF PRESENT. Jeff Bell, Director of Community Services Mary D. March, Secretary OTHERS PRESENT. Loni Morales, President of Apache Junction Little League Frank Nastal, Little League Board Member CALL TO ORDER. Lois Broman, Secretary called the meeting to order at 7.07 p.m. PLEDGE OF ALLEGIANCE: Lois Broman led the Commission in the Pledge of Allegiance. ACCEPTANCE OF AGENDA. Nick McVicker made a motion to accept the Agenda for October 24, 1988, regular meeting /'mo as presented. Loyd Lynch seconded this motion which passed unanimously. ACCEPTANCE OF MINUTES. Loyd Lynch made a motion to accept the minutes of September 26, 1988, regular meeting as presented. Paul Miller seconded this motion which passed unanimously. STAFF COMMENTS: Jeff Bell provided the Commission with department, monthly highlights for their perusal. Mr. Bell aavised the Commission that. The selection process for professional consulting engi,7eers has been completed, on a no fee retainer basis, where there is no cost to tie City unless a project comes up. There were 52 firms that sub- mitted proposals. In our area the primary consulting firm selected is Henry Haws & Associates with the W.L.B. group being the secondary firm, if for some reason Henry Haws would be unable to provide the services necessary. There were 12 firms in all approved by the City Council at their regular meeting on October 3, 1988 P & R Commission Regular Meeting 10/24/88 Page 2 We will be seeking approval from the City Council at their Tuesday, November 1, 1988 meeting for the design of the Little League Field Renovations and Prospector Park Phase III. We have $59,000.00 budgeted for these projects and Henry Haws and Associates has proposed a dollar figure of $51,000 00 for the two projects. Bids were opened today for Lawn Maintenance Equipment, sorely needed, to keep up with maintenance demands of the development at Prospector Park. Bids received ranged from $7,600.00 to $11,000.00 The shuffleboard court cracking problems at the Complex Park continue, we are still waiting on the City Attorney. Mr. Bell relayed to the Commission that Chuck Baker, Recreation Supervisor completed six years of service with the City last month, coming up this week Valerie Butel, Clerk/Receptionist will have completed her first year and last week he completed his eighth year with the City. OLD BUSINESS A. Five Year Parks Plan• Mr. Bell distributed prioritized list of development as discussed by the Commission at previous meetings, where annual updates and revisions were discussed and developed according to needs and funds budgeted, for submission to the City Council for approval. ' Frank Nastal, Little League Board Member, expressed he was glad to see Little League Field Renovations on the prioritized list and feels there are not enough recreation facilities available for the youth and adults of the community. He asked if Prospector Park was going to be able to be utilized by the Little League until renova- tions of the Little League Field are com- pleted and also offered the support, help and cooperation of the Little League in developing facilities for kids. Mr. Bell reassured Mr. Nastal that Prospector Park would be available to the Little League until a better facility could be provided. Meetings have already been held with the School and consulting firm to initiate the design of the field. After approval is received from the Council, it is our full intention to hold meetings with the School, Little League and consulting engineers to get a full picture of what is needed and Pm, after the design is completed, we will have P & R Commission Regular Meeting 10/24/88 Page 3 a better idea of where the Little League can help plus, the plans will be ready for when funds are available for construction and will also enable us to apply for grant monies. Loni Morales, President of Little League, asked if there was any way that the area behind the Tennis Courts at the School Complex could be altered to accomodate the needs of the Senior League and if possible the construction of a small restroom/concession facility. Mr Bell informed Mr. Morales that #9 on the priority list City/School Complex Improve- ments covers that area, these facilites are jointly developed by the City and Schools. The $150,000.00 allocated in this area includes a restroom/concession facility and some playground equipment. It is definitely something to be considered with input and interest received from the Little League and cooperation from the School District. Nick McVicker made a motion to accept the prioritized list as presented so staff can do cost breakdowns and put in five year plan form for presentation to the Commission for recommendation to the City Council. Loyd Lynch seconded this motion which passed unanimously. B. 10 Year Anniversary ommii Celebration. Mr. Bell distributed and reviewed the schedule of events planned for the City's 10 Year Anniversary Celebration beginning November 19th and running through November 22. The Fall Fiesta at the Rodeo Grounds will be the kick off for these events and an Arts and Crafts Exhibit, BBQ and dance at the Park N Swap will conclude the festivites. C. County Park Acquisition• Mr. Bell summarized background information on the County Park Acquisition for the benefit of the public present. The B.L.M. prefers that the City lease the entire site from them and then work out ease- ment rights for the maintenance facility with the County. This will be on the agenda for the next City Council meeting. D. Expenditure Limitation Discussion. Mr. Bell, stressed the importance of this issue, ann the affect it could have on services provided to the community by the City. If the Home Rule does not pass in March, 2.2 million dollars will be held in retainage, it will still be accumulated it P & R Commission Regular Meeting 10/24/88 Page 4 just can not be utilized. In turn services will have to be cut back One option includes the complete elimination of all recreational programs. NEW BUSINESS A. Sister City Discussion- Jeff Bell provided the Commission with information on forming a Sister City he acquired from the City Clerk's office. 10"4 Lois Broman asked if the Chamber of Commerce has done anything in this area? Mr Bell is not aware of anything being done by the Chamber in this area. Lois Broman suggested continuing this item at a later date after the Commission has had time to read and understand the process followed in forming a Sister City. Paul Miller suggested asking a representative from a City who is currently participating in this program be invited to discuss this process and program with the Commission at a future meeting. B. Request for Upcoming Agenda Items: Sister City Discussion, Expenditure Limitation Discussion, County Park Acquisition, Five Year Parks Plan. BOARD DISCUSSION• NONE PUBLIC COMMENT: NONE ADJOURNAMENT• There being no further business, Loyd Lynch /104 made a motion to adjourn. Nick McVicker seconded this motion which passed unanimously. APPROVED: Chairman Secr tary