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HomeMy WebLinkAbout1989 06.26 PRC Minutes CITY OF APACHE JUNCTION PARKS AND RECREATION COMMISSION 1001 North Idaho road Apache Junction, Az. 85219 REGULAR MEETING June 26, 1989 A regular meeting of the Apache Junction Parks and Recreation Commission was held on June 26, 1989 at 7:00 p.m. at the Apache Junction City Hall Complex pursuant to notice as prescribed by law. PRESENT ABSENT Judd Williams - Vice Chairman John Granillo Jr. - Chairman Lois Broman - Secretary Loyd Lynch Nick McVicker Paul Miller Ramona Sleeseman STAFF PRESENT. Jeff Bell, Director of Community Services Mary March, Secretary OTHERS PRESENT: Sam Gunderson, Golf Inc. Evelyn Hooker, Apache Junction Proud ACCEPTANCE OF AGENDA• Nick McVicker made a motion to accept the Agenda as presented Loyd Lynch seconded this motion which passed unanimously. ACCEPTANCE OF MINUTES• Paul Miller made a motion to accept the minutes from April 24 and May 22, 1989 regifar meeting as presented. Ramona Sleeseman seconded this motion which passed unanimously. STAFF COMMENTS. Jeff Bell distributed monthly highlights which included summer recreation program statistics and relayed to the Commission- On May 2, 1989 the City Council approved the Facility Operating and Procedures Manual as recommended. The first budget meeting with the City Council will be July 7, 1989. The Parks Division has a new Parks Laborer I, John Collins. OLD BUSINESS- A. Status of Park Projects: Jeff Bell informed the Commission that the shuffleboard courts at the Complex Park should be removed and replaced by August 1, 1989 in accordance with 45 day contract period. 11 ��r 1 P & R Commission Regular Meeting 6/26/89 Page 2 The Little League Field Renovation plans have been finalized and an inter- governmental agreement between City and School has been approved. Prospector Park Phase III designs are essentially complete. The racketball courts are in the process of being 01114 redesigned by structural engineer. All plans will be ready, awaiting fund- ing in the budget. Judd Williams wanted a realistic esti- mate for construction of the racketball courts. Jeff Bell said, realistically a year from now at the earliest. Nick McVicker, when will the Little League Field Renovations be completed. Jeff Bell responded, if funding is received this year, it will take about 120 days to construct. Should be com- pleted by October 1989 and ready for the next Little League season. B. Sister Cities Discussion: Jeff Bell provided information sent by the National organization as requested. Lois Broman asked if any smaller cities like Casa Grande are participating and if so maybe we could get some input from them. pm` Jeff Bell responded, that he did not believe they were participating but would check list to see which small cities were. Loyd Lynch made a motion to carry this item. Lois Broman seconded this motion which passed unanimously. NEW BUSINESS. A. Golf Facility Discussion: Jeff Bell introduced Sam Gunderson of Golf, Inc. , to enlighten the Commis- sion and interested citizens about an innovative concept in developing Golf Facilities, per publication that appeared in the Mesa Tribune several months ago. Mr. Gunderson explained that their two companies Golf Inc. , with developing expertise and 1st Municipal Leasing which is a division of Bank One, with the financing capacity, has the unique opportunity of offering a package deal of financing, design and construction r"1 P & R Commission Regular Meeting 6/26/89 Page 3 needed to have a complete and operational e.g. equipment, maintenance, to munici- palities who have land available or can acquire land for development of this nature. Basically, City provides, land for development. Golf Inc. acquires a /'‘ ground lease from City for $1-$10 annually on a renewable lease/purchase for 15 years. Next a feasibility study/market survey needs to be done, followed by site investigation and preliminary design work. This will run anywhere between $6-$8,000 paid up front by the City. After completion of develop- ment and course is operational, 1 year, starting development October, seed in July, play in October, Golf Course pays for itself with the revenues gener- ated from its use, at $12-$15 a round, and first payment is usually not due until 3-6 months after it is in use. Payments may be graduated for the first 3 years and there is no prepay penalty. After some concerns expressed about water availability, Mr. Gunderson explained, that water is definitely going to be the biggest concern but, he feels there are solutions, Golf Course could go hand in hand with a waste water treatment facility, purchas- ing of water rights. C.A.P. does limit grass areas to 95 acres. Mr. Bell suggested appointing an Advisory Committee to investigate and meet further with Sam Gunderson and make recommenda- tions to the City Council. B. A.J. Proud Presentation. Evelyn Hooker, A.J. Proud Booster Club informed the Commission that the purpose of this newly formed organization is to raise funds to donate to civic organi- zations and ultimately develop a Com- munity Activity Center along the lines of the Y.M.C.A. A.J. Proud hopes to raise funds through membership and sponsorship programs and fundraising activities like the 4th of July. These funds go into a savings account. 30% of these funds are earmarked for the activity center and 70% will be donated to other worth- while projects. 0014 a 1 P & R Commission Regular Meeting 6/26/89 Page 4 Jeff Bell suggested to Sharon Alger getting an achitects rendering of this type of facility and coordinate with input from the Commission. We have plenty of land available. C. Request for Upcoming Agenda Items: Sister Cities Discussion, Status of Park "— Projects, Golf Facility Discussion, Budget Update, A.J. Proud Fundraising Report. BOARD COMMENT: NONE PUBLIC COMMENT: NONE ADJOURNMENT: There being no further business Ramona Sleeseman made a motion to adjourn. Paul Miller seconded this motion which passed unanimously. APPROVED: Vice Chairman Ct4)jd l-Q/LJ Pm% Secret ry