The URL can be used to link to this page

Home My WebLink About1989 10.23 PRC Minutes CITY OF APACHE JUNCTION PARKS & RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Az. 85219 REGULAR MEETING October 23, 1989 A regular meeting of the Apache Junction Parks and Recreation Commission was held on October 23, 1989 at 7.00 p.m. at the Apache Junction City Hall Complex pursuant to notice as prescribed by law. PRESENT ABSENT Lois Broman Judd Williams (Excused) Sue Calef Loyd Lynch Nick McVicker Paul Miller Ramona Sleeseman STAFF PRESENT: Jeff Bell, Director of Community Services Chuck Baker, Recreation Supervisor Mary D March, Secretary OTHERS PRESENT• Keith Hilgendorf, Chamber of Commerce CALL TO ORDER: Lois Broman called the meeting to order at 7:02 p.m. PLEDGE OF ALLEGIANCE. Mrs Broman led the Commission in the Pledge of Allegiance. ACCEPTANCE OF AGENDA• Ramona Sleeseman made a motion to accept the Agenda as presented. Loyd Lynch seconded this motion which passed unanimously. ACCEPTANCE OF MINUTES• Paul Miller made a motion to accept June 26th, July 24th & September 25th, 1989 regular meetings as presented. Loyd Lynch seconded this motion which passed unanimously. STAFF COMMENTS• Jeff Bell introduced Sue Calef newly appointed Commission member, who will fill vacancy created by John Granillo Jr. Sue Calef, informed the Commission that she served on Tucson's Parks and Recreation Commission, has owned a Christian Shelter Home in Mesa, caring for elderly, homeless and hungry, has been a full charge bookkeeper vaudvillian actress and would like to direct Theatre. Jeff Bell informed the Commission the Parks Division has hired 2 Parks Laborers, Pete Morgan and Frank Lechuga. The City Council appointed Councilwoman Robyn Barker as the Commission Liaison at their October 17, 1989, regular meeting. P & R Commission Meeting Regular Meeting Minutes 10/23/89 Page 2 The Senior Center Lease Agreement has been extended for3 mor years with Catholic Social Service. Attempts soliciting bids to renovate the kitchen to provide on sight cooking, are not coming in at cuiuunt of available funding. Staff members recently attended a Loss Control Seminar put on by S.W. Risk Services. The seminar was designed to cut liability exposure at playgrounds and swimming pools. The Fire Department will no longer shoot fire- works, due to risks taken. The fireworks supplier will provide shooters for 10% of total cost of fireworks purchased. The second annual Veterans Day Parade will be held November llth, parade route is down Super- stition from Ironwood to City Hall. The new A.J. Citizen is a bimonthly brochure, promoting programs offered by the City and is mailed to all A.J. postal patrons. The next issue for January and February will have advertising in it as we enter into a joint venture with the Independent Newspaper to sell advertising to cover the cost of printing the brochure, leaving only the mailing cost to be incurred by the City. Efforts are being made to coordinate a holiday food basket project. Staff will be meeting with Lt. Aalders of the Salvation Army and Sig Overgaard of Reach Out Food Bank tommorrow to coordinate these efforts. OLD BUSINESS. A. Status of Park Projects• Jeff Bell relayed, the City Hall Complex Park shuffleboard courts have been replaced and accepted at original suggestion of everyone involved incurring one third of the cost. Little League Field Renovation project was bid on September 6, 1989. Bids came in at $260,000.00 - 310,000.00 all bids were rejected because they came in over budget. Plans have been modified, Citywill take onthe paving, School will do demolition work, Concession stand will be built at a later time. Rebid date is October 25th, 1989. B. Golf Facility Discussion• Mr. Bell, recommended to the Commission that discussion on Golf facilities be tabled or post- poned until the sewer issue is resolved, due to the availability of affluent from sewer treat- ment plan and the impossibilities of developing such a facility using Arizona Water Company as stated in letter to City Manager from Director of Public Works. --1 P & R Commision Meeting Regular Meeting Minutes 10/23/89 Page 3 C. Sister City Discussion. Lois Broman feels that a committee neeeds to be set up to address this program, if we are serious about it, and she would be willing to serve on this committee. Ramona Sleeseman feels more investigation needs to be done and that it will be years before any- thing comes of it because of the lack of com- munity involvement. Nick McVicker feels that this is something you have to be committed to, not just wasting time on something that nothing is going to come of. Jeff Bell has a couple of people very interested that he will touch base with and contact Paula West of Tempe to find out if a community like ours has done this. D. 1989/90 Budget Review: Mr. Bell highlighted increases and reductions; Administration budget reduced $8,000.00 by transferring 2 time position to the Recreation Division. Recreation budget increases due to transferred 2 time position and printing and binding for the A.J. Citizen funds transferred from City Managers budget. Parks Division budget increases are additional personnedl and Park Construction Projects - 1) Renovation of Little League Fields and 2) Park Maintenance Facility. Lois Broman asked about $3,000.00 in Aquatics? Jeff Bell explained this is to acid wash the pool. E. Five Year Parks Plan Discussion: Jeff Bell, distributed the Five Year Plan for review by the Commission to revise for Council approval within the next 3 or 4 months. Staff will do news release soliciting public input. NEW BUSINESS- A. Concession Operations: Mr. Bell relayed to the Commission that our current concession operators agreement will be due this December. This has been contracted out on a percentage basis for the last 22 years and before we rebid this service we would like to know if the Commission has any suggestions or ideas on doing this differently. There are 3 alternatives available; 1) Contract out at a percentage, 2) non-profit groups and 3) City to operate. Commission feels the way we're doing it is fine for now. Over head cost would be to high for City to operate. 1 P & R Commission Regular Meeting Minutes 10/23/89 Page 4 B. Rodeo Ground Discussion: Keith Hilgendorf of the Chamber of Commerce relayed to the Commission that the Chamber is experiencing a budget crunch, currently we have a committee reevaluating and reprioritizing current activities for funding and cutting out all special interest projects like the Rodeo Grounds. Fundraising attempts for the development of the rodeo grounds have not been fruitful, people do not donate without a designated purpose i.e. Master Plan. The Chamber of Commerce would like to return the facility to the City but, stay involved by contributions, etc. . . Possibly earmark a fund like the Swimming Pool Account for funds raised by the Chamber to go into for the Master Plan process and future development. C. Election of Officers. Paul Miller nominated Nick McVicker for Chairman Loyd Lynch seconded this nomination. Nick McVicker was appointed Chairman unanimously. Nick McVicker nominated Judd Williams as Vice- Chairman. Loyd Lynch seconded this nomination Judd Williams was appointed Vice Chairman unanimously. Ramona Sleeseman nominated Lois Broman for Secretary Loyd Lynch seconded this nomination. Lois Broman was appointed Secretary unanimously. D. Request for Upcoming Agenda Items: Five Year Parks Plan Discussion, Rodeo Grounds, Status of Park Projects. ADJOURNMENT. Paul Miller made a motion to adjourn, there being no further business. Nick McVicker seconded this motion which passed unanimously. APPROVED: C AIRMAN SEC ETARY rwl