HomeMy WebLinkAbout1989 11.27 PRC Minutes CITY OF APACHE JUNCTION
PARKS & RECREATION COMMISSION
1001 North Idaho Road
Apache Junction, Az 85219
REGULAR MEETING
November 27, 1989
A regular meeting of the Apache Junction Parks and Recreation
Commission was held on November 27, 1989 at 7:00 p.m. at hte Apache
Junction City Hall Complex pursuant to notice as prescribed by law.
RE E P S NT ABSENT
Nick McVicker- Chairman Lois Broman
Judd Williams - Vice Chairman Loyd Lynch
Sue Calef
Paul Miller
Ramona Sleeseman
Others Present: City Council Liaison, Robin Barker
Nancy Koerner, Superstition Horseman's Association
Staff Present: Jeff Bell, Director of Community Services
Mary March, Secretary
CALL TO ORDER: Nick McVicker called the meeting to order
at 7:00 p.m.
PLEDGE OF ALLEGIANCES Mr. McVicker led the Commission in the
Pledge of Allegiance.
ACCEPTANCE OF AGENDA. Judd Williams made a motion to accept the
agenda as presented. Paul Miller seconded
this motion which passed unanimously.
ACCEPTANCE OF MINUTES• Ramona Sleeseman made a motion to accept
P
of October 23, 1989,
the minutes ctoregular
meeting as presented. Sue Calef seconded
the motion which passed unanimously.
STAFF COMMENTS. Jeff Bell, distributed monthly report high-
lighting departments activity by division.
Staff has been busy assisting the Veterans
organizations with the Veterans Day Parade
and the Chamber of Commerce with the Fall
Fiesta. The annual tree lighting ceremony
and arrival of Santa Claus at the Gazebo
will take place Friday, December 1st.
Finally, Mr. Bell introduced to the Commission
newly appointed Council Liaison, Robin
Barker.
OLD BUSINESS:
A. Status of Park Projects- Little League Field Renovation plans have
been modified, project rebid and awarded
to Ray Stevens Paving Co. , Inc. in the
amount of $115,040.00. A preconstruction
meeting is scheduled for Wednesday, November
29th. Contractors start date is in two
Iweeks with a 90 day completion period.
P & R Commission
Regular Meeting
11/27/84
Page 2
B. RODEO GROUNDS DISCUSSION: Mr. Bell distributed letter from Keith
Hilgendorf, Executive Director of the
Chamber of Commerce, to the City Manager
requesting City Council action, allowing
the Chamber to relinquish their obliga-
tions on this facility, with the intent
to assist the City as able.
C. PROSPECTOR PARK
CONCESSION DISCUSSION• Concession operation at Prospector Park
is out for bid at this time. Bids are
to be opened December 7th. Current con-
cessionaire is not interested in rebidding.
Ramona Sleeseman asked about the Little
League season and concession operation and
other scheduled activities.
Jeff Bell replied, Little League begins
about April 15th and have utilized the
concession building in the past. Conces-
sion operator removed the equipment he
did not want used during this period. City
provides refrigerator/freezer and pepsi
machine use was coordinated, cooperatively
with vendor. Other programs and events
scheduled, average 1 weekend special event
a month and 4 nights a week for softball
programs.
Sue Calef inquired about food items pre-
viously sold and City, County, State
requirements.
Mr. Bell replied, food items like hamburgers
^ are required to be prepackaged by Health
Department, other items sold include pop,
coffee, hot chocolate, chips and candy.
The City requires business license, $300,000.00
liability insurance with City as additional
insured, Health Department Permit and State
Sales Tax License.
D. FIVE YEAR PARKS PLAN
DISCUSSION: Jeff Bell relayed to the Commission he has
contacted Richard Dyer from the Independent
to take pictures to better publicize
solicitation of input from the community
on the 5 Year Plan and is waiting to hear
back from him.
Nancy Koerner of Superstition Horsemans
Association was present to express her
interest and Horsemans Associations interest
in prioritizing the Equestrian Trail higher
in the 5 year plan. She feels not only
would the trail be an asset to horse riders
but hikers also and feels our trail system
due to where it lays and the possiblities of
linking to other area trails A.J. could
have a very unique system. Nancy did express
/"4 that she felt 1st priority should be to clean it up.
P & R Commission
Regular Meeting
11/27/89
Page 3
Nick McVicker asked what the cost of
cleaning up the equestrian trail would
be?
Jeff Bell replied, 1st step in counter-
acting the dumping problem on the
equestrian trail is to get the public
aware that the trail exists and dumping
is prohibited on the site.
Judd Williams inquired about the possibi-
lity of right of ways being dedicated or
acquiring roads that have been abandoned
and their dedicated right of ways to
achieve access from City trail to County
and/or State trail system.
Annabelle Richards, how would you acquire
right of ways from State, County or on
State land?
Jeff Bell, will look into all aspects of
right or ways to find out what possibilities
exist.
NEW BUSINESS.
A. ESTABLISH NEXT MEETING
DATE• The next meeting date was set for the 4th
Monday in January, due to the Christmas
holiday on December's date.
B. REQUEST FOR UPCOMING
AGENDA ITEMS. Five Year Parks Plan Discussion; Park Project
Status, Rodeo Grounds Discussion; Procedures
and Operation Manual Update and Review
PUBLIC COMMENT: NONE
r"%
BOARD DISCUSSION: NONE
ADJOURNMENT• Judd Williams made a motion to adjourn the
meeting. Sue Calef seconded this motion
which passed unanimously.
APPROVED.
Chairman
r
Secretary