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Home My WebLink About1990 01.22 PRC MinutesCITY OF APACHE JUNCTION PARKS & RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Az. 85219 REGULAR MEETING January 22, 1990 A regular meeting of the Apache Junction Parks and Recreation Commission was held on January 22, 1990 at 7:00 p.m. at the Apache Junction City Hall Complex pursuant to notice as prescribed by law. PRESENT ABSENT Nick McVicker - Chairman Lois Broman - Secretary Sue Calef Loyd Lynch Paul Miller Ramona Sleeseman Judd Williams (Excused) STAFF PRESENT: Jeff Bell, Director of Community Services Chuck Baker, Recreation Supervisor Mary March, Secretary OTHERS PRESENT: Robin Barker, City Council Liaison Richard Dyer, Indenpendent Newspapers CALL TO ORDER:Chairman McVicker, called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE:Chairman McVicker, led the Commission in the Pledge of Allegiance. ACCEPTANCE OF AGENDA:Loyd Lynch made a motion to accept the Agenda as presented, Sue Calef seconded and the motion passed unanimously. ACCEPTANCE OF MINUTES:Paul Miller made a motion to accept the minutes of November 27, 1989, regular meeting as presented.Loyd Lynch seconded this motion which passed unanimously. STAFF COMMENTS:Jeff Bell, distributed monthly highlights report which also included a thorough report of this SLEMVTS aquatics program.Also dis- tributed was the 1st issue of the A.J. Citizen including advertising. Mr. Bell informed the Commission of City staff additions.City Manager, Michael Lee; Development Services Director, Adrian Brown -White and City Engineer, Gordon Grandy. And, as off January 15, 1990 the City re- ceived the Rodeo Grounds Facility back from the Chamber of Commerce. OLD BUSINESS: A. Status of Park Projects:Mr. Bell relayed to the Commission; The Little League Field Renovations projects has been delayed due to holidays and surveying that became necessary but, we are still aiming for an April 1 comple- tion date.The concession plans should be completed by the end of February. Nick McVicker asked when the Little League facility will be ready for use by the school. Jeff Bell replied, by the next school year. The County has plans to build an office complex in Superstition County Park on the north side of Rt 88, this is a 24 acre site. The City is still hoping to acquire the 16 acres of park on the south side of Rt. 88. The Community/School Swimming Pool is going to be drained and acid washed and the sand in the pump replaced for $3,000.00.We had $5000.00 budgeted for this purpose, it took staff several months investigating and receiving estimates to get this done for such a reasonable cost. B. Prospector Park Concession:Mr. Bell, asked the Commission for suggestions on operation of concession at Prospector Park noone bid on the operation.After some dis- cussion Sue Calef, made a motion for staff to contact the City Attorney about the feasibility of contracting the concession for a flat fee with City carrying insurance and purchasing supplies and opening concession in a timely manner.Loyd Lynch seconded this motion which passed unanimously. C. Five Year Parks Plan:Mr. Bell distributed packet including the current 5 year plan and an alternative as food for thought and explained reasoning for their prioritization.Beginning with the Little League Project which reflects current development of this facility followed by 2) Prospector Park and 3) Veterans Memorial Park because both are on going projects.The Equestrian Trial Master Plan 4th based on community input and replacing the Complex Park at this time due to the possibility of addi- tional parking on east side needed by Library. Also based on community input and the willing- ness of the Chamber to assist as can, warrants the Rodeo Grounds and upgrade followed by 6) Land Acquisition, 7) the Complex Park and 8) Neighborhood Park Develop, lowered based on land and funds available at this time & in past years.County Park lowered to 9 due to the County's plan for office facility and 10) City/School Complex Improvements this facility as is, already is a very active facility. D. Discussion on Senior Center: NEW BUSINESS: A. Discussion on Facilities Manual: Possible projects that need to be kept in mind due to public input but, also require large amounts of funds are the development of the Equestrian Trail. A Golf Course, staff has been contacted in regards to a 9 hole executive course in a subdivision abutting City Leased B.L.M. land and the possibility of the City developing 9 holes; developer interested in working with City. Recreation Centers, youth and community are frequently requested by public.Senior Center addition has always been needed.The development of a nice park on Weekes Wash park property acquired for back taxes and a Community Services Department operations and maintenance facility for Parks Division. Mr. Bell further requested the cooperation of the local Independent Newspaper, represented by Richard Dyer, to inform the public of prioritized project and stirring up community interest and input. Mr. Bell, infromed the Commission that the funding agency for our Senior Center, East Valley Catholice Social Service, is not supporting our center adequately.No recreation activities are being planned only meals are being served.The elderly of our community are very frail and dependent on the center. This is the only meal many of them receive. We need a local supporter. Supporter has to be a non-profit organization with the ability to apply for and administer grants.Superstition Mountain Mental Health Center said they would be interested but are not avid, the Salvation Army's head office denied the request.This will be going to the City Council and probably coming to our department. Sue Calef, expressed a deep conviction in the importance of feeding and caring for elderly and other human needs in our community. Jeff Bell, relayed that a Health and Human Services Commission has been appointed by the City to address these issues. Jeff Bell, provided fee schedule for annual review, pointing out policy and fees for use of the Rodeo facility need to be established. A fee schedule for use of miscellaneous equip- ment like tables, chairs, P.A. system, etc... to offset replacement cost and additionar_ fee for bases with ballfield light rentals should be considered. B. Request for Upcoming Agenda Items: Ramona Sleeseman suggested that posting information signs to include office location hours of operation and services available, this may help people become aware of picnic pack and other equipment rentals. Jeff Bell will provide a staff recommendation at next meeting including miscellaneous equip- ment to be offered. 5 Year Parks Plan, Facility Operating & Procedures Manual, Status of Parks Projects, Senior Center Discussion, Prospector Park Concession. PUBLIC COMMENT:NONE BOARD DISCUSSION: ADJOURNMENT: APPROVED: AIRMAN TARYSECRETARY Paul Miller relayed that Apache Junction was well represented at the travel show at the Civic Plaza last weekend. Jeff Bell replied, the Chamber of Commerce was responsible for the presentation. There being no further business Lois Broman made a motion to adjourn, seconded by Ramona Sleeseman and passed unanimously.