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HomeMy WebLinkAbout1990 02.26 PRC MinutesCITY OF APACHE JUNCTION PARKS AND RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Az. 85219 REGULAR MEETING February 26, 1990 A regular meeting of the Apache Junction Parks and Recreation Commission was held on February 26, 1990 at 7:00 p.m. at the Apache Junction City Hall Complex pursuant to notice as prescribed by law. PRESENT Judd Williams - Vice Chairman Lois Broman - Secretary Loyd Lynch Paul Miller STAFF PRESENT: OTHERS PRESENT: ABSENT Nick McVicker (Excused) Sue Calef (Excused) Ramona Sleesemen (Excused) Jeff Bell, Director of Parks and Recreation Mary D. March, Secretary Councilwoman Sharyn Alger ACCEPTANCE OF AGENDA: ACCEPTANCE ON MINUTES: STAFF COMMENTS: Lois Broman made a motion to accept the agenda as presented.Loyd Lynch seconded the motion which was passed unanimously. Loyd Lynch made a motion to accept the minutes of January 22,1990 as presented.Paul Miller seconded this motion which passed unanimously. Mr. Bell distributed monthly highlights summarizing department's activity and relayed at the February 6th City Council meeting, the Parks and Recreation Depart ment was established replacing Community Services. Jeff Bell also distributed copies of a 1990 census article,stressing the importance of the census (April 1, 1990,especially to small communities like Apache Junction and encouraged Commission members to do their part and to encourage others, also. OLD BUSINESS: A. Status of Park Projects:Jeff Bell informed the Commission that: The Little League Field survey problems have been corrected,the grading and underground electric is done,fencing and landscaping is to begin this week, still planning on an April 1st, comple- tion date. P & R Commission 2/26/90 Regular Meeting ,Page 2 B. Prospector Park Concession Discussion: C. Five Year Parks Plan: Concession/Restroom Facility at Little League Complex to be bid so construction begins at completion of current develop- ment. City Council directed engineering to design 35-50 space parking lot,with funds currently budgeted,for Library Building to handle existing shortage of parking availability related to the Facility.The new parking lot is to be located where old Public Works Facility was. Jeff Bell, relayed to the Commission that K & M Concessions, Ken and Marsha Ruttman,have been contracted on a trail basis, until Little League season begins,during this time we will bid the concession operations,and they can bid if interested. Mr. Bell, reviewed and summarized reasons for alternative/staff recommended prioritized project list, commenting that he has heard no comments in regards to any changes to the following order -of. projects: 1) Little League Field 2) Prospector Park 3) Veterans' Memorial Park 4) Equestrian Trail Master Plan 5) Rodeo Park 6) Land Acquisition 7) Complex Park 8) Neighborhood Parks Development 9) County Park and 10) School Complex. Lengthy conversation ensued with most concerns and interests expressed in equestrian facilities i.e. Rodeo grounds, equestrian trail.Concerns included location, availability of water, utilities, dumping on trail site, development plans. Mr. Bell, replied no plans exist, master plan of equesttian faeilities is first step. Facilities will be planned based on public input as to meet community needs. Midge Conway, suggested a committee to address and investigate equestrian needs be appointed by the City Council Jeff Bell will put on next meeting agenda for official action by Commission. P & R Commission 2/26/90 Regular Meeting Page 3 D. Discussion on Senior Center: E. Approval of Operating and Procedures Manual: NEW BUSINESS: A. City's Capital Improvement Program Discussion: B. Request for Upcoming Agenda Items: PUBLIC COMMENT: BOARD DISCUSSION: Mr. Bell, informed the Commission that representatives from the A.J.Senior Center have requested the City Council to investigate the possibility of the City managing programs with local sponsor in lieu of East Valley Catholic Social Service.Staff met with the Area Agency on Aging, deadline to apply for funds is March 9th.Monies will need to be budgeted this year and alternative funds applied for next year. Mr. Bell requested this item be continued due to proposed revenue generating projects,and distributed information on fees for the Commissions consideration. Paul Miller motioned to continue this item,Lois Broman seconded and the motion passed unanimously. Mr. Bell informed the Commission that the City is implementing an overall capital improvements program, - which would include,from our department, our Five Year Parks Plan.All City capital improvements will be compiled and prioritized for use in the budgeting process. Rodeo Grounds/Equestrian Trail, Approval of Operating & Procedures Manual, Five Year Parks Plan, Park Project Status Nancy Koerner informed the Commission that the latest issue of the Phoenician is about Apache Junction and is very positive. It's available at the Chamber of Commerce and A.J. Independent. Paul Miller suggested including a survey dedicated strictly to recreation facility needs in the Apache Junction Citizen Lois Broman asked about Sister City meetings. Jeff Bell will keep her advised of scheduled meeting dates. P & R Commission 2/26/90 Regular Meeting Page 4 ADJOURNMENT: APPROVED: CHAIRMAN SECRE ARY There being no further business, Lois Broman made a motion to adjourn.Paul Miller, seconded this motion which passed unanimously.