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Home My WebLink About1990 03.26 PRC MinutesCITY OF APACHE JUNCTION PARKS & RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Az. 85219 REGULAR MEETING March 26, 1990 A regular meeting of the Apache Junction Parks and Recreation Commission was held on March 26, 1990 at 7:00 p.m. at the Apache Junction City Hall Complex pursuant to notice as prescribed by law. PRESENT Nick McVicker - Chairman Lois Broman (Secretary) Sue Calef Loyd Lynch Paul Miller Ramona Sleeseman ABSENT Judd Williams (Excused) STAFF PRESENT: Jeff Bell, Director of Parks and Recreation Mary D. March, Secretary OTHERS PRESENT: Mayor Ken Bluntschly ACCEPTANCE OF AGENDA: ACCEPTANCE OF MINUTES: STAFF COMMENTS: Loyd Lynch made a motion to accept the agenda as presented.Lois Broman seconded and the motion passed unani- mously. Paul Miller made a motion to accept the minutes of February 26,1990 as presented.Loyd Lynch seconded this motion which passed unanimously. Jeff Bell distributed monthly highlights on department activity and memorandum from City Clerk's Office related to open meeting laws. Jeff Bell relayed that an informational Sister Cities meeting has been scheduled for April 4th in the Council Chambers at 7:00 p.m.Tempe's Mayor Harry Mitchell;Dick Neuheisel,President of Sister Cities International and Paula West,Arizona State Coordinator, will be in attendance.News release publicizing meeting date and purpose was submitted and letters were sent to civic groups and interested community members. Department budget has been submitted to the City Managers Office,nothing to report at this time. P & R Meeting Minutes Regular Meeting 2/26 /90 Page 2 Viola Kinney,Recreation Coordinator Sports and Aquatics submitted her resigna- tion effective March 27,1990.Beth Cowles, Recreation Coordinator Special Interest,Cultural & Outdoor will be filling the sports and aquatics position Applications for Recreation Coordinator Special Interest,Cultural &Outdoor will be solicited with plans to fill the position by May 1st. Intergovernmental agreements with the School District are in the process of being consolidated into one with a mutually agreeable exchange of services, to simplify administration of these facilities in an equitable manner. OLD BUSINESS: A. Status of Park Projects:Jeff Bell informed the Commission: B. Five Year Parks Plan: The grading,fencing and electrical is complete at Litte League Field and the irrigation and landscaping will be initiated after the first of April. Concession/Restroom Facility for the Little League project is out for bid, with bid opening date scheduled for April 4th.Staff hopes bid is awarded by mid April with construction beginning May I and anticipates completion by July 1, 1990. Chairman McVicker asked for final, public comment before a motion for recommendation was made: Toni Pasquale, 946 E. Osage Dr., Apache Junction, Az.; asked what the five year plan included, whats funded or proposed in the park facilities?She would like to see more volleyball and racket- ball courts and identified a need for parks on the south side of town. Mr.Bell informed Ms.Pasquale that the five year plan is a prioritized list used to base our budget request on,cost estimates are included with each prioritized project and the plan includes those items mentioned by Ms. Pasquale. Mr. Bell commented that the only faci- lity on the south side of town has been developed in conjunction with the School and its located on Southern just east of Ironwood. P & R Commission Minutes Regular Meeting 3/26/90 Page 3 Anne Coe 5776 E. Forrest Street, Apache Junction,Az.;expressed her concerns in utilizing natural desert vegetation and would like to see the concept of native wildlife parks implemented in Apache Junction and is circulating a petition for $20,000,000 from the state lottery for this purpose and the Az. Game and Fish Department would be glad to assist in an advisory capacity. Matilda Essig, 9919 E. Apache Trail, Mesa Az.; also stressed the value of maintaining natural vegetation. Neil Houck, 1505 S. Sixshooter Road, Apache Junction, Az.; offered his assistance with equestrian facilities. Mr. Bell thanked Richard Dyer of the A.J. Independent for press space helping us to provide ample opportunity for community input. Their being no further comments Paul Miller made a motion recommending the City Council approve the Five Year Parks Plan prioritized list as presented Sue Calef seconded this motion which passed unanimously. C. Operating and Procedures Manual:Jeff Bell informed the Commission he has two items to address:Ordinance #672 and Alternative Revenue Generating Sources for their recommendation. The Commission reviewed and Alterntive Revenue Source list provided by staff. The list included minimal charges for free programs;increase in facility user fees (lights);fundraising for ourselves rather than other groups, more cosponsorship of programs, conces- sions,cost containment, consolidation of IGA's to save utility costs and contracting printing of the Citizen brochure with the Independent Newspaper. The Commission voiced several concerns regarding the issue of establishing a non- resident fee, higher than that of a resi- dent.Mr. Bell also expressed concern on this issue and recommended that the board not consider this alternative at this time. P & R Commission Minutes Regular Meeting 3/26/90 Page 4 Paul Miller made a motion recommending City Council approve alternative revenue generating sources with the exception of non-resident/resident fees.Sue Calef seconded this motion which passed unanimously. Mr. Bell informed the Commission that parks rules and operations will be adopted one time by ordinance #672 rather than annually.Administrative program and facility policies and fees will be reviewed/updated annually for recommendation to City Council.This years additions and/or recommended changes include:reservation policy on rodeo facility,all fees adjusted in accordance with alternative revenue generating resources,fees adjusted to reflect development of Little League Field and the addition of Picnic Pack D to include use of dunk tank and P.A. system. Sue Calef made a motion recommending City Council approve aforesaid admini- strative changes and additions and ordinance #672 governing regulations and procedures of the Parks and Recrea- tion Department Operating and Procedures Manual.Loyd Lynch seconded this motion which passed unanimously. NEW BUSINESS: A. Fiscal Year 1990/91 Budget:Mr. Bell provided the Commission with a summary of proposed budget figures as provided to the City Manager.Noting increase in recreation is due to possi- ble administration of Senior Center and decrease in aquatics is due to completion of lease. B. Equestrian Ad Hoc Committee: Mr. Bell relayed that a citizen's request for a City Council appointed committee would require staff time not currently available.A Council appointed committee would require that the open meeting laws be followed requiring preparation of agendas and minutes.Mr. Bell suggested an informal group be formed to study the equestrian needs of the community. Their being no concerns expressed by the public Lois Broman made a motion for staff to solicit community interest on equestrian facilities and report back to the Commission and City Council.Ramona Sleeseman seconded this motion which passed unanimaously. P & R Commission Minutes Regular Meeting 3/26 /90 Page 5 C. Request for Upcoming Agenda Items: PUBLIC COMMENT: Five Year Parks Plan, Equestrian Committee, 1990/91 Budget, Status of Park Projects, Sister Cities Discussion. Toni Pasquale suggested the Commission have name plates so public knows who they are talking with and would like to see Parks and Recreation and concessionaires recycle and use environmentally safe pro- ducts. i.e. recyclables vs. styrofoam cups. BOARD DISCUSSION:NONE ADJOURNMENT: APPROVED: CHAIRMAN Their being no further business Loyd Lynch made a motion to adjourn, Ramona Sleeseman seconded and the motion passed unanimously. SECRETARY