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HomeMy WebLinkAbout1990 10.22 PRC MinutesCITY OF APACHE JUNCTION PARKS AND RECREATION COMMISSION 1001 N. Idaho Road Apache Junction, Az. 85219 REGULAR MEETING October 22, 1990 A regular meeting of the Apache Junction Parks and Recreation Commission was held on October 22, 1990 at 7:00 p.m. at the Apache Junc- tion City Hall pursuant to notice as prescribed by law. PRESENT ABSENT Judd Williams -Vice Chairman Ramona Sleeseman-Secretary Lois Broman Loyd Lynch Paul Miller Gary Mulholland Nick McVicker (Excused) STAFF PRESENT:Jeff Bell, Director of Parks and Recreation Mary D. March, Secretary OTHERS PRESENT: Councilman, Tony Vehon CALL TO ORDER: PLEDGE OF ALLEGIANCE: Vice Chairman Williams called the meeting to order at 7:00 p.m. and led the Commission in the pledge of allegiance. ACCEPTANCE OF THE AGENDA:Loyd Lynch made a motion to accept the agenda a presented.Lois Broman seconded this motion which passed unanimously. ACCEPTANCE OF MINUTES:Ramona Sleeseman made a motion to accept the minutes of September 24,1990, regular meeting as presented.Loyd Lynch seconded this motion which passed unanimously. STAFF COMMENTS:Jeff Bell distributed monthly highlights and informed the Commission that Doug Wenthe, Recreation Coordinator Cultural, Outdoor and Special Interests has left our department and taken a position with Phoenix's Parks,Recreation and Library Department. The annual Halloween Carnival to be held October 31st has more requests for fundraising booths this year than ever, should be very successful. The City's Economical Development Specialist John Schoeph is in the process of initiating a Keep America Beautiful Program and will be seeking advise of the Commission at a future date. P & R Commission Regular Meeting 10/22/90 Page 2 Finally, the Master Inter -governmental Agreement will be considered after the School Board Election, most possibly at their November 8th meeting. OLD BUSINESS: A. Recommendation on Proposed Skateboarding Facility:Mr. Bell relayed to the Commission that Sharyn Alger has asked this item to be tabled indefinitely, due to the lack of parent support or participation. Since the City Council requested a recommendation of the Commission one should be forthcoming. After many concerns were expressed on the necessity of this facility and requests for further investigation into how other communities deal with liability and other deterrents of such facilities in order to develop them, Paul Miller moved that the Parks and Recreation Commission recommends to the City Council denial of the Abuse Prevention Council request to sub -lease 5 acres of BLM land for the purpose of developing and operating a skate- boarding facility.Reasons for denial include: B. Update on Sister Cities Program: 1. Request by the APC through Sharyn Alger to table this item indefinitely due to shortage of volunteers & resources. 2. Failure by the APC to provide requested information making it impossible to ade- quately assess the proposal. 3. BLM's determination that a sub -lease arrangement is not acceptable to them. Be it further moved that the Parks and Recreation Commission reali7Ps the need for such facility and would reconsider future proposals that appear to be more workable. Lois Broman seconded this motion and it passed unanimously. Mr. Bell relayed that Sister Cities member- ship has been approved and information on different programs has been received on a daily basis.We've been asked to provide City profile, brochures, pictures and other promotional information on Apache Junction. The by-laws are to be finalized at the October 25th meeting and the association is having a booth at the Halloween Carnival kicking off a membership drive. P & R Commission Regular Meeting 10/22/90 Page 3 C. Update on 1990/91 Budget Reduction: D. Five Year Parks Plan Discussion: NEW BUSINESS: A. Request for Upcoming Agenda Items: PUBLIC COMMENT: BOARD DISCUSSION: ADJOURNMENT: APPROVED: Mr. Bell relayed to the Commission that due to the budget restrictions the City Manager has decided that the Coordinator position left vacant by Doug Wenthe can not be filled until $21,000 is save out of our budget to offset the salary of filling the position.The Concert -In -The- Parks Series has already been cancelled. And if we wait until January to fill the position we still need to reduce our budget by $7,000. Possibly reducing 1 brochure mailing coupled with the savings in part time and contracted special interest instructors not utilized during the vacancy will help. After many concerns expressed in the necessity for quality programming offered for our community and its well being and concerns with losses of such programmming, Ramona Sleeseman made a motion that a letter from the Commission Chairman be drafted to the City Manager stressing the importance and necessity in filling this position.Gary Mulholland seconded this motion which passed unanimously. Mr. Bell informed the Commission that a prioritized project list soliciting input would be submitted to the newspaper. Paul Miller suggested including a breakdown and some idea of what improvements are proposed on each project. Gary Mulholland asked for time to review information prior to submitting a priority listing to newspaper. Five Year Parks Plan Discussion, Skateboarding Facility, 1990/91 Budget Reductions, Sister Cities Program Update. NONE NONE There being no further business, Gary Mulholland made a motion to adjourn. Lois Broman seconded this motion which passed unanimously.