HomeMy WebLinkAbout1991 10.28 PRC MinutesCITY OF APACHE JUNCTION
PARKS AND RECREATION COMMISSION
1001 North Idaho Road
Apache Junction, Arizona 85219
REGULAR MEETING
October 28, 1991
A regular meeting of the Apache Junction Parks and Recreation
Commission was held on October 28, 1991 at 7:00 p.m. at the Apache
Junction City Hall pursuant to notice as prescribed by law.
PRESENT ABSENT
Nick McVicker - Chairman
Lois Broman
Loyd Lynch
Gary Mulholland
Paul Miller (Excused)
Judd Williams (Excused)
STAFF PRESENT: Jeff Bell Director of Parks and Recreation
Mary D. March Secretary
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
ACCEPTANCE OF AGENDA:
ACCEPTANCE OF MINUTES:
STAFF COMMENTS:
Chairman McVicker called the meeting
to order at 7:00 p.m.and led the
Commission in the Pledge of Allegiance.
Lois Broman made a motion to accept
the agenda as presented.Loyd Lynch
seconded the motion which passed unani-
mously.
Lois Broman made a motion to accept
the minutes of September 23,1991,
regular meeting a presented.Gary
Mulholland seconded this motion which
passed unanimously.
Mr. Bell, informed the Commission;
Bids were opened October 10, 1991 for
a 24' x 36', metal "Park Maintenance
Facility",eight bids were received.
The lowest bid was received from Leach
Construction,Inc.in the amount of
$12,942.Bid award is scheduled for
the November 5, Council meeting.
The Little League has proposed a cooper-
ative effort between their organization,
City and School to construct a restroom/
concession facility at the Jr.High
School ballfield and to redo the infield
at an approximate cost of $15,000.
Little League has $5,000, School will
redo infield and construct building.
The City is requested to provoide $10,000
which is not budgeted and will need
City Council approval for use of contin-
gency funds.
P & R Meeting
10/28/91
Page 2
OLD BUSINESS:
A. Update on Sister Cities
Program:
B. Recommendation on Operating
and Procedures Manual:
C."Multi-Use Trail" Master
Plan Update:
The annual,fundraising,Halloween
Carnival will be held at the High School
Cafetorium,Thursday,October 31.
The fundraising Over -the -line -tournament
held at Prospector Park on October
26, raised $500.00 for the Recreation
Scholarship Program.
Mr. Bell, informed the Commission that on
October 17, 1991, an annual, membership
meeting was held electing officers to the
Apache Junction Sister Cities Association
Board.Elected were Sharon Rollins, Presi-
dent; Dyane Ceal, Vice President; Alice
Milbrat, Secreatry; Rene Leiseutre, Treasurer
and Board Members, Flonnie Cross, Elaine
Debow and Johnny Insalaco.
Information has been received on 75 interested
Australian cities and we have a new contact at
international headquarters, who has found a
city in Mexico interested in an affiliation.
The State Workshop hosted by our local sister
cities association is slated for January 19,
1992 at Gold Canyon Ranch.
Mr. Bell presented the revised Operating
and Procedures Manual to the Commission
for recommendation.
Gary Mulholland made a motion recommending
the manual for approval by the City Council.
Loyd Lynch seconded the motion which passed
unanimously.
Mr. Bell provided the Commission information
from the WLB Group, Inc., the firm awarded
the contract to master plan the trail system
at the October 15, Council meeting. Information
provided includes the scope or work to be pro-
vided for $36,056, we have $40,000 budgeted
for this purpose.A lot of research involving
many different agencies, such as, B.L.M. and
utility companies is going to be required.
Mr. Bell has requested as many meeting as
possible, for public hearings be scheduled on
regular meeting dates, but the holidays
are going to create a problem.Mr. Bell
requested Commission representation at
any special meetings that may need to be
called.
P & R Commission Meeting
October 28, 1991
Page 3
NEW BUSINESS:
A. Five Year Park Plan
Discussion:
B. Request for Upcoming
Agenda Items:
Mr. Bell distributed the current 5 Year
Parks Plan for review and update.Requesting
a tentative, prioritized project list for
the November meeting, for publication seeking
community input, lending to a recommendation
in January and a City Council approved, finalized
plan by March.
Five Year Parks Plan; Little League Proposal;
Sister Cities Program Update; "Multi -Use Trail"
Master Plan Update.
PUBLIC COMMENT:NONE
BOARD DISCUSSION:Mr. Bell relayed to the Commission that
he has been directed by the City Manager
to establish a policy for hanging banners
and is awaiting information, requested from
other cities where banners are displayed.
ADJOURNMENT:
APPROVED:
SECRETARY
There being no further business Gary Mulholland
made a motion to adjourn. Lois Broman
seconded this motion which passed unanimously.