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HomeMy WebLinkAbout1993 01.25 PRC MinutesCITY OF APACHE JUNCTION PARKS AND RECREATION DEPARTMENT 1001 North Idaho Road Apache Junction, Az.85219 REGULAR MEETING January 25, 1993 A regular meeting of the Apache Junction Parks and Recreation Commission was held on January 25, 1993 at 7:00p.m. at the Apache Junction City Hall pursuant to notice as prescribed by law. PRESENT ABSENT Nick McVicker, Chairman Judd Williams, Vice Chairman Lois Broman Loyd Lynch Gary Mulholland STAFF PRESENT: ACCEPTANCE OF AGENDA: ACCEPTANCE OF MINUTES: STAFF COMMENTS: Jeff Bell, Director of Parks & Recreation Mary March, Secretary Lois Broman made a motion to accept the agenda a presented.Loyd Lynch seconded the motion,and the motion passed unanimously. Judd Williams made a motion to accept the minutes from July 27 & August 24, 1992 as presented.Loyd Lynch seconded this motion which passed unanimously. Mr. Bell invited public to submit talent bank applications to fill vacancies on Commission and updated Commission on department activity as follows: Department's Recreation Coordinator position was refunded and restructured to a permanent/part time training position and filled with Janie Thompson. Parks Division Supervisor resigned. Applications have been received and interviews have been conducted.An offer has been made to a candidate but the applicant has not accepted. Mr.Bell thanked Judd Williams for participating on the interview panels for both of these positions. We have recently accepted bids for pool replastering,ranging in cost from $12,000-18,000, and we have contacted the School requesting assistance in offsetting cost. We are accepting proposals to extend backstops at Little League Fields, foul balls coming over the fence are a safety hazard. Gary Mulholland, asked if Little League will be helping with the cost of extending the backstops. Mr. Bell, relayed the Little League has not offered at this time, and he doesn't have a problem asking them.The City's main concern is the safety of the facility to participants and the liability to the City.The estimates range from $2,200 - $3,600 a backstop. Gary Mulholland reiterated that he would like to see the Little League participate more.Judd Williams also would like to see Little League take a more active role,even though he doesn't mind assisting them. Gary Mulholland made a motion, directing staff to contact the Little League Board of Directors proposing they contribute to any further improvements to the Little League Complex.Judd Williams seconded this motion which passed unanimously. OLD BUSINESS: A. "Multi -Use Trial" Master Plan Update:Mr. Bell, summarized what has transpired since,the WLB Group made conceptual presentation at July Commission meeting. S.R.P.,AT&T,B.L.M.and the Maricopa Flood Control have all responded in agreement with concept,the Tonto National Forrest has not responded, requesting this response has been cause for some delay, responses will again be solicited on the master plan.Report is in final type and should be forthcoming. B. Discussion on Prospector Park Improvements: NEW BUSINESS: A. Discussion on Rodeo Facility: Mr.Bell informed the Commission that when the finance package was put together for the new Public Safety Department Building, money was earmarked for Library Improvements and $250,000 for ballfield lighting at Prospector Park.We are in the process of applying for Heritage Fund grant money.Currently we can extend roadway,light multi -use fields,pave parking lot, construct restroom facility and a couple of picnic ramadas - matching funds would enable the construct of a couple tennis and racquetball courts, basketball court and volleyball courts. Grants are due in June,reviewed in September and by October we should know. Gary Mulholland asked if the bond money and/or grant money has to be designated and utilized for specific projects. Mr. Bell, responded that funding request must be made for specific projects. Mr. Bell introduced Diane Wilson from the 4H/Horse Club. Diane Wilson asked what the 4H can do to help get the development of this facility going, to meet the needs of groups like the 4H.In 1989/90 the Horse Club began with 9 children and has grown to 74 children with 39 competing with horse in pinal county.The local Club has had to decline opportunities to host shows locally due to the lack of a basic facility. Gary Mulholland asked what are the facility requirements for 4H. Ms.Wilson,replied we need water, electric, an arena and perimeter fencing for safety. After discussion in regards to lost revenues due to lack of facility, increasing need for this facility by 4H, Superstition Horsemans Association, Chamber of Commerce, etc...priority of facility development and past funding B. Discussion of Five Year Plan: C. Discussion on "Home Rule": D. Request for Upcoming Agenda Items: requests and funds budgeted,Gary Mulholland made a motion for staff to solicit and contact equestrian enthusiasts and groups in an effort to coordinate a study committee to address all aspects for development of the now named Rodeo Grounds Facility and report final results of efforts back to Commission.Loyd Lynch seconded this motion which passed unanimously. Mr. Bell informed the Commission that it is once again time to review and update the Five Year Plan, a priority list will be publicized soliciting input from community at February 22,regular Commission meeting. Mr.Bell reminded the Commission that March 9th election is also renewal vote of Proposition 100 "Home Rule"which enables the City to expend revenues generated,rather than have an expenditure limitation imposed by the state -equaling approximately 1.8 million dollars of an 11 million dollar budget. Rodeo Facility Discussion;Five Year Parks Plan Discussion; Multi -Use Master Plan Update;Little League Complex Improvements Update. E. Selection of Next Meeting Date:February 22, 1993 PUBLIC COMMENT:NONE BOARD DISCUSSION:NONE ADJOURNMENT: APPROVED: FILE:P&RCOM\JAN93 There being no further business Gary Mulholland motioned to adjourn.Loyd Lynch seconded and the motion passed unanimously.