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Home My WebLink About1993 04.26 PRC MinutesCITY OF APACHE JUN7ION PARKS AND RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Az. 85219 A regular meeting of the Apache Junction Parks and Recreation Commission was held on April 26, 1993 at 7:00 p.m. at the Apache Junction City Hall pursuant to notice as prescribed by law. PRESENT Loyd Lynch Kristi Moyle Gary Mulholland J.R. Palmer STAFF PRESENT: OTHERS PRESENT: CALL TO ORDER: PLEDGE OF ALLEGIANCE: ACCEPTANCE OF AGENDA: ACCEPTANCE OF MINUTES: STAFF COMMENTS: ABSENT Lois Broman (Excused) Nick McVicker (Excused) Judd Williams Jeff Bell, Director of Parks & Recreation Mary D. March, Secretary Diane Wilson, Apache Junction 4H Gary Mulholland, called the meeting to order at 7:05 p.m. and led the Commission in the Pledge of Allegiance. Loyd Lynch made a motion agenda as presented. seconded this motion unanimously. Loyd Lynch made a motion minutes of March 22, meeting,as presented. seconded this motion unanimously. to accept the J.R.Palmer which passed to accept the 1993,regular J.R.Palmer which passed Mr. Bell informed the Commission that the City Council approved the Operating and Procedures Manual with the updated, simplified,seasonal/part-time classification schedule as recommended on April 6th. The Multi Use Trial Master Plan that was submitted to Arizona State Parks as a nomination to be designated as part of the state trails system,will be considered on April 29 by Arizona State Parks Trial Planners.This is the first step in the process, to become eligible for Heritage Grant monies. The Lost Dutchman Chapter of the Arizona Archaeological Society, about a year ago expressed an interest in providing archaeological investigations required by the BLM.A meeting was set up with the City Attorney,BLM Staff Archaeologist and City Staff, BLM will not accept the local chapters way of doing things, need to have a certified,approved archaeologist who oversees the entire project and cost estimates to mitigate all sites are approximated at half a million dollars.BLM has been asked to provide a scope of work divided into $50,000.00 phases to accomplish one at a time over a six to eight year period of time.SLIM will not have this scope of work done until August or September, so we cannot make a request in this years budget.The sites need to be mitigated prior to development of the trail in those areas. The northern portion of the trail can be developed,and perimeter fencing for security purposes and to prohibit trash dumping can be done. Mr.Bell met with representatives from the Arizona Model Aviators Club last week. They have a facility at Spook Hill in conjunction with Mesa Parks and Recreation, and are in jeopardy of losing this facility and have expressed interest in an area just south of Prospector Park by the flood retarding unit.Mr. Bell, explained that he does not feel that this is a good location for this type of activity,but will work with them on finding a location more conducive to their proposed purpose and suggested they put together a proposal for presentation & consideration by the Parks & Recreation Commission. Mr. Bell updated the Commission on the status of the vacant Parks Supervisor position, the individual we selected for the position is a Landscape Architect who lives in Utah, he had just moved to Utah, he needed some time to sell his home, so we let him have this time based on the value of the skills he possess that would be an asset not only to our department but to the City.We have been informed that his house is sold, and he is waiting on appraisals. The Mayor and City Council allocated $1,000 in our budget to upgrade the Gazebo.The brass plates bought by individuals as a contribution towards the construction of the gazebo are a maintenance nightmare and are so tarnished that individuals cannot read their names and most of the time cannot find their name plate.The idea for the $1,000 budgeted is to develop a name plaque constructed out of acrylic and covered with plexiglass to be mounted on gazebo railing. Little League opening ceremonies were tonight at the Little League Complex, approximately 500 children and their families were in attendance.This means parks division will be preparing 5 ballfields daily. Staff attended Grant workshop on Heritage Fund, Chuck Baker attended Trails portion and Mr.Bell attended regional park portion,points were awarded for attendance.Application process is basically the same, we plan to get our application in early so, we can make any necessary adjustments. Summer brochure with all summer activities is completed and will be mailed out next Wednesday. OLD BUSINESS: A. Five Year Parks Plan: Mr. Bell distributed, prioritized list of projects for Five Year Plan and explained that Prospector Park has to reflect #1 priority listing for application and award of Heritage Fund Grant.The priority list voted on by the Commission has remained the same with the exception of Prospector Park. Kristi Moyle made motion to recommending the City Council approve the Five Year Parks and Open Space Plan, as presented. Loyd Lynch seconded this motion which passed unanimously. B.Rodeo Park Improvements:At the last meeting of the rodeo study committee, J.R. presented proposed arena C.Fiscal Year 93/94 Budget: NEW BUSINESS A.Superstition Park Update: cost figures which were received well. Mr.Bell was contacted in regards to availability of funds,which are not available this year.Committee members attended last City Council meeting to advise the council of their intentions and asked them to consider this project for contingency funds or help expedite the process based on community interest and need.Next committee meeting is Tuesday April 27,the committee meets every second and fourth Tuesday.A study committee is meeting tonight on rules of incorporation and bylaws. Mr.Bell requested rodeo park improvements as item for City Council work session on Monday, May 3rd.City Council has requested General Plan Task Force be only item on work session agenda.Will reschedule item on future work session. Mr. Bell distributed department/division budget sheets with supplemental requests attached.Budget was submitted at current levels.Budget requests for entire city are 1.8 million dollars over what is available. Mr.Bell informed the Commission that, City staff met with County Supervisor, Sandie Smith and County Manager Stan Griffis,to work out intergovernmental agreement/responsibilities between County and City.Mr. Bell was invited to attend this meeting because their has been a proposal by our engineering department, to utilize County property for water retention related to new Public Safety Building.Engineering has proposed everything be run under Superstition Blvd.into the area in front of the County Complex.Supervisor Smith and Manager Griffis asked if the City was interested in the 16 acres on the other side of Apache Trail,that the County cannot maintain.Supervisor Smith suggested a group from the City, Parks & Recreation Commission members,and County, Facility Advisory Group Members, form a study committee to assess the possibility of transferring the County B.LDS Church Park Acquisition: Park to the City. Loyd Lynch made a motion that no action be taken at this time, since all members are not in attendance. A requested this item be place on the next agenda so all members are informed on what has transpired.J.R. Palmer seconded this motion which passed unanimously. Mr.Bell provide and reviewed a chronology of correspondence, depicting what has transpired to date on this item. Beginning with the initial meeting to determine the feasibility of negotiating City/Public Use of Church property in August of 1992.Including, correspondence on maintenance & operation cost associated with facility and parking accessibility, to several variations on leases. Due to the impending Home Rule Option in March,it was suggested no further action be taken about this acquisition until we know the election results. Since Home Rule has passed the LDS Church would like an answer from the City on it intentions. This item has been placed on the May 4th agenda for action by the City Council.Mr. Bell expressed he had some concerns, one of which being the Parks and Recreation Commission not having ample time to review this proposal and provide a recommendation to the City Council.Mr.Bell would like the commission to discuss this issue and make their recommendation. After lengthy discussion,about the impact this might have on other prioritized projects, parking concerns, additional development and maintenance cost,lack of public input due to circumvention of process. Gary Mulholland made a motion recommending the City Council continue this item until such time the Parks and Recreation Commission reviews the proposed lease, studies the acquistions impact on current operations and future projects, and formulates a recommendation to the City Council.Kristi Moyle seconded this motion which passed unanimously. C.Request for Upcoming Agenda Item:Superstition County Park,Rodeo Park Improvement, LDS Church Park Acquisition, Budget FY 93/94. D.Selection of Next Meeting Date: PUBLIC COMMENT: BOARD DISCUSSION: ADJOURNMENT: May 24, 1993 NONE NONE Their being no further business J.R. Palmer made a motion to adjourn and Loyd Lynch seconded this motion which passed unanimously. MEMBER FILE: P&RCOM\APRIL93