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HomeMy WebLinkAbout1993 05.24 PRC MinutesCITY OF APACHE JUNCTION PARKS AND RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Az. 85219 REGULAR MEETING May 24, 1993 A regular meeting of the Apache Junction Parks and Recreation Commission was held on May 24, 1993 at 7:00 p.m. at the Apache Junction City Hall pursuant to notice as prescribed by law. PRESENT ABSENT Nick McVicker, Chairman J.R. Palmer (Excused) Judd Williams, Vice -Chairman Loyd Lynch Lois Broman Kristi Moyle Gary Mulholland STAFF PRESENT:Jeff Bell, Director of Parks & Mary D. March, Secretary CALL TO ORDER: PLEDGE OF ALLEGIANCE: ACCEPTANCE OF AGENDA: ACCEPTANCE OF MINUTES: STAFF COMMENTS: Recreation Chairman McVicker, called the meeting to order at 7:03 P.M. and led the Commission in the Pledge of Allegiance. Gary Mulholland made a motion to accept the agenda as presented.Judd Williams seconded this motion which passed unanimously. Judd Williams made a motion to accept the minutes from April 26 (regular meeting) and May 13,1993 (special meeting)as presented.Kristi Moyle seconded this motion which passed unanimously. Mr.Bell informed the Commission that ASCOT (Arizona State Committee on Trails) recommended approval of our application, nominating our trail to be designated as part of the state trail system, by State Parks. In conjunction with National Trails Day the Superstition Horseman's Association and the local 4H are sponsoring a Moonlight Trail Ride on June 5 starting at 7:00 p.m. leaving from Prospector Park and following the multi -use trail, promoting our trail both locally and state wide. OLD BUSINESS: A. LDS Church Park Facility Lease: B. Rodeo Park Report: On Tuesday,June 1 at 6:30 p.m.a rededication at Veteran's Memorial Park will be held, unveiling a new memorial plaque which takes the place of the original brass name plates. The Five Year Parks Plan that was recommended for approval at the Parks and Recreation Commissions last meeting will not be on the City Council Agenda until the June 15th meeting.Their is no meeting on May 18th and June 1st is the new councils first meeting. Mr. Bell summarized what has transpired to date and relayed to the Commission that the City Manager has included in the 1st draft of the budget $2,000 for supplies,$8,000 for utilities and $10,000 for operating & personnel (part time)costs to assist with the maintenance of the facility,if lease agreement is approved.A recommendation needs to be made from the Commission to the City Council for consideration at the June 15, meeting. Judd Williams made a motion recommending approval of the lease agreement for the one year, trial basis as proposed, with the LDS Church for the park facility on 16th Avenue.Lois Broman seconded this motion which passed 3-2.Kristi Moyle and Gary Mulholland opposed. Gary Mulholland the Rodeo Park Committee Chairman,updated the Commission on Committee activity as follows: Committee has been receiving estimates on arena and utility costs.Incorporation papers and by laws are being prepared. The name Superstition Mountain Promotional Corporation has been chosen. Legal advise is been sought as to whether is would be better to go the long process and obtain 501 exemption status which allows everyone who makes a donation a tax write off or non profit status which only allows businesses donating this option.The Chamber of Commerce has expressed interest in holding the Lost Dutchman Day Rodeo at the Rodeo Park. C. 1993/94 Budget Update: D. Superstition Park Study Committee Appointment: Mr.Bell distributed information on proposed budget. Represented is current budget,department request,and City Manager's recommendation.Tentative budget adoption is July 19th.Public hearings will be held between June 1 and July 15. Pinal County Supervisor Sandie Smith has asked three people from the County's Facility Advisory Committee to volunteer to work with three volunteers from the Parks and Recreation Commission to look into the feasibility of transferring the County park to the City. Lois Broman,Kristi Moyle and Judd Williams tentatively volunteered depending on when meetings will be held. NEW BUSINESS: A. Model Aviation Facility Discussion:Mr. Bell, distributed letter from Arizona Model Aviators,expressing interest in relocating their model aviation facility in Apace Junction particularly south of Prospector Park in the Maricopa County Flood Control District Right of Way. Staff has already expressed concerns on this site due to the close proximity to the park and residential areas to the southwest.The newspaper ran an article that the City was considering this site for this purpose.Mr. Bell relayed that he received a call from a resident on Tepee voicing his opposition. Gary Mulholland said Chet Weaver at Superstition Stables has also complained and is also opposed to this facility. Mr. Bell will draft a letter explaining that the Parks and Recreation Commission advises against their location choice basically due to community feedback not being positive and outline some other flood control areas to the east and south of us and supply some contact names, so they can further pursue their options. B. Request For Future Agenda Items:FY 93/94 Budget Update; LDS Church Park Facility Lease; Rodeo Park Report. C. Selection of Next Meeting Date:June 28, 1993 PUBLIC COMMENT:NONE BOARD DISCUSSION:NONE ADJOURNMENT: FILE:P&RCOM\5 -93 Their being no further business Judd Williams made a motion to adjourn. Lois Broman seconded this motion and it passed unanimously.