The URL can be used to link to this page

Home My WebLink About1994 06.27 PRC MinutesCITY OF APACHE JUNCTION PARKS AND RECREATION COMMISSION 1001 North Idaho Road Apache Junction, Az. 85219 A regular meeting of the Apache Junction Parks and Recreation Commission was held on June 27, 1994 at 7:00 p.m. at the Apache Junction City Hall pursuant to notice as prescribed by law. PRESENT Judd Williams (Vice Lois Broman Kristi Moyle Gary Mulholland STAFF PRESENT: OTHERS PRESENT: CALL TO ORDER: Chairman) ABSENT Nick McVicker (Excused) Loyd Lynch (Excused) J.R. Palmer (Excused) Jeff Bell, Director of Parks and Recreation Nick Blake, Parks Superintendent Mary D. March, Secretary Councilwoman Richmond, City Council Liaison ACCEPTANCE OF AGENDA: ACCEPTANCE OF MINUTES: STAFF COMMENT: Vice -Chairman Williams called the meeting to order at 7:05 p.m.and led the Commission in the Pledge of Allegiance. Gary Mulholland made a motion to accept the agenda a presented.Kristi Moyle seconded this motion which passed unanimously. Gary Mulholland made a motion to accept the minutes from March 28,1994, April 25, 1994 & May 23, 1994 regular meetings as presented.Lois Broman seconded this motion which passed unanimously. Mr.Bell informed the Commission that three Commissioners terms expire on June 30,1994, they are Judd Williams, J.R. Palmer, & Loyd Lynch.All have chosen not to continue serving, we would like to express our appreciation for years of valuable service by all.At present time we have no Talent Bank Applications on file to fill these vacancies. Mr.Bell continued by bringing the Commission up to date on department activity. Summer Recreation Program participation levels were up this year.We tried a new P&R COMMISSION REGULAR MEETING JUNE 27, 1994 PAGE 2 OF 6 OLD BUSINESS: A. Five Year Parks Plan Discussion: mail in registration process which went very well and allowed us to accomodate most everyone's requests. Bids were opened for Rodeo Park Arena Lighting Project today.These bids consisted of a base bid plus 3 alternates,and range from $84,200 - $99,500.We will be recommending acceptance of the base bid plus alternate #1 = $61,535.00 submitted by Apache Dee's Electrical Services. Annually our department participates in C.A.A.G.'s J.T.P.A.summer employment program for financial restricted youth in the Apache Junction area.This year we have been allotted 3 positions, we have filled one of these in the parks area. One week from tonight will be our annual Fourth of July Celebration, our Fireworks Company had a fire but they have assured us there will be no impact on our program. We have installed an automated chemical system at the community pool,costing $6,000.Chemical, maintenance, and labor cost savings will offset this initial expense. Mr. Bell expressed the need to prioritize park improvement list, so staff can break it down into years and add costs for final approval. After listening to input regarding the need for neighborhood parks and the current and continued development of the rodeo park, Gary Mulholland made a motion that all commissioners prioritize the list individually based on input received to this point, ranking them one to five, to be tallied into one list.Lois Broman seconded this motion which passed unanimously. P&R COMMISSION REGULAR MEETING JUNE 27, 1994 PAGE 3 OF 6 Results of the compiled prioritized list are as follows:1.Rodeo Park Improvement, 2. Multi Use Trail System 3. Pool 4. Prospector Park 5. Neighborhood Parks.Gary Mulholland made a motion to forward the prioritize list as voted on by the Commission to the City Council recommending their approval.Lois Broman seconded this motion which passed unanimously. B. Operating & Procedures Manual Review:Mr. Bell recapped proposed changes to the Commission for their approval. Staff recommends leaving the ordinance in tact as the City Council approves Liquor License which complies with the allowance of spirituous liquors for special events, currently. Change Use by Non Profit Organization to include the stipulation that regardless of user category designation,all fundraising activities will be required to pay facility use fee. Picnic Package Groups broke down to include fees for rental of tables and chairs by quantity used. Facility Fee Schedule shows an increase in Pool Rentals from $35.00 to $40.00 offsetting staff and maintenance costs. Daily Fees increase for Youths 17 & under to .75, Adults 18 and over $1.50; Season passes 17 & under $35.00,18 and over $45.00, Family $70.00.Rodeo Park Fees add due to development of facility. Clean up and damage fees $100.00 refundable, operation Fee of $100.00 a day or $12.50 per hour, arena preparation fee of $25.00 per prep and $12.50 per hour for lights. Gary Mulholland made a recommendation to make changes as recommended by staff and forward to the City Council for approval. Lois Broman seconded this motion which passed unanimously. P&R COMMISSION REGULAR MEETING JUNE 27, 1994 PAGE 4 OF 6 NEW BUSINESS: A. 1994/95 Budget Discussion:Mr. Bell distributed proposed budget and informed the Commission that a position has been added in Parks Division and more money was budget to offset vandalism costs.Budget basically allows for maintenance of current levels and is scheduled for tentative adoption on July 5th. B. LDS Park Discussion:Mr. Bell informed the Commission that on July 1st our 1 year trial lease of LDS Park comes due.During this year we expended $35,000 on the facility, $9,000 in personnel cost $20,000 in utilities and $6,000 in supplies and services.The facility was utilized by the Little League Program,Golden Ages Softball League, Scout Troops for campouts, etc... use has increased over the last 6 mos. Mr. Bell recommended entering into a 10 year lease,so City can reap equal benefits to improvements. C. Neighborhood Park Discussion (Palm Springs): Gary Mulholland made a motion to continue with lease for a time period of 10 years with the stipulation the name be changed as provided for in ordinance for naming parks.Lois Broman seconded this motion which passed unanimously. Mr. Bell relayed to the Commission that Nanette McGinnis met with Mayor Perkins to discuss the development of a neighborhood park utilizing Weekes Wash. Since this meeting staff has researched Weekes Wash which consist of 9 acres, there is only 20 feet on each side of the wash, a 40' x 40' area is need for a 4 set swing set,which this would not accomodate, there is limited access, and neighboring residents have called voicing there concerns, seems as though some of the area that appears to be part of the Weekes Wash area is actual personal property. P&R COMMISSION REGULAR MEETING JUNE 27, 1994 PAGE 5 OF 6 D. Rodeo Park Master Plan Discussion: E. Request for Upcoming Agenda Items: F. Selection of Next Meeting Date: PUBLIC COMMENT: BOARD DISCUSSION: ADJOURNMENT: Mr. Bell suggested the Weekes Wash area would be better suited as a walkway to keep pedestrians off of Royal Palm.He further expressed it would be in the communities best interest for staff to work with interested individuals on avenues open to plan and develop neighborhood parks. Gary Mulholland made a motion recommending staff work with citizens identifying ways and means of acquiring land for parks or to develop neighborhood parks and relay to the City Council that Weekes Wash is not a viable site to develop a park.Lois Broman seconded this motion and it passed unanimously. Input was received from the Antique Tractor and Engine Show representatives on what they would need.They have utilized this facility annual for several years now.No representatives were present from the Chamber of Commerce for input. Jeff Bell explained that Nick Blake, Parks Superintendent will get a concept done up and contact the Chamber of Commerce and the Antique Tractor people to get more input. LDS Park Discussion;Neighborhood Park Discussion; 1994/95 Budget Discussion. September 26, 1994 Councilwoman Richmond suggested installing changing tables in the pool restrooms.She felt this would be very helpful to mothers of small children. Gary Mulholland and Lois Broman expressed to Judd Williams that he will be missed. Their being no further business Lois Broman made a motion to adjourn.Gary P&R COMMISSION REGULAR MEETING JUNE 27, 1994 PAGE 6 OF 6 Mulholland seconded this motion which passed unanimously. APPROVED: SECRETARY FILE:P&RCOM\6-94