HomeMy WebLinkAbout1995 05.22 PRC MinutesCITY OF APACHE JUNCTION
PARKS AND RECREATION COMMISSION
1001 North Idaho Road
Apache Junction, az. 85219
A regular meeting of the Apache Junction Parks and Recreation
Commission was held on May 22,1995 at 7:00 p.m. at the Apache
Junction City Hall pursuant to notice as prescribed by law.
PRESENT ABSENT
Kristi Moyle (Vice -Chairman)
Lois Broman (Secretary)
Carolyn Clay
Tom Kelley -Devaney
Gary Mulholland
Nick McVicker (Excused)
STAFF PRESENT:Jeff Bell, Director of Parks and Recreation
Mary D. March, Secretary
OTHERS PRESENT:Pat Richmond, City Council Liaison
CALL TO ORDER:
ACCEPTANCE OF AGENDA:
Vice -Chairman Moyle called the meeting to
order at 7:00 p.m. and led the Pledge of
Allegiance.
Lois Broman made a motion to accept the
agenda as presented.Carolyn Clay
seconded this motion and it passed
unanimously.
ACCEPTANCE OF MINUTES:Gary Mulholland made a motion to accept
the minutes of February 27,1995 as
presented.Lois Broman seconded the
motion and it passed 4 in favor with Tom
Kelley -Devaney abstaining.
STAFF COMMENTS:Mr.Bell informed the Commission that
Councilman Richmond received a $1500
donated towards the Playground Equipment
at Goldminers Park for a total of $1700
donated to date.
We were awarded $2300 of the $5,000
requested in our grant proposal for
juvenile crime reduction funds. The funds
are to be used for the expansion of
swimming pool hours to include Teen
Nights from 8:00 to 12 midnight on
Saturdays.Due to less than half the
OLD BUSINESS:
A.Park Project
Update:
request being awarded we will have Teen
Nights every other Saturday.
Mr.Bell distributed the Citizen
brochure for the Summer Program.He
further informed the Commission that
staff has been busy assisting the Little
League program which has 600 children
participating for a total of 46 teams,
Parks Division is preparing 6 ballfields,
5 nights a week.
Mr. Bell informed the Commission that the
Parks and Recreation Department for the
last 13 to 14 months has been in the
midst of any employee grievance.Six
employees 2 current and 4 past employees
filed a grievance.The issue being
whether they were on call 24 hours or
working a routine weekend schedule.The
hearing was held this last week and we
should have the results in 30 days.
Mr. Bell informed the Commission the Nick
Blake,Jim Smith of the Chamber and
himself went to a presentation at A.S.U.
by the students who conducted a survey on
the development of the Rodeo
Grounds/Multi Event Center.The students
received a 17% response to the survey. A
copy of the document was provided to us,
which will be very useful during the
master planning of this facility, it will
also be beneficial when applying for
grants,showing the public planning
process.
Prospector Park Phase III bids come in
substantially higher than money budgeted.
City Council rejected all bids.Phase
III was then repackaged into phases of
Phase III and rebid.The Ballfield
Lighting was bid and awarded to Sellers
and Sons in the amount of $111,000.00
The Restroom building received no bids.
The remaining phase of Phase III consists
of the landscaping/parking/access
roadway/plaza -picnicking area.This
will be delayed due to no bids on the
restroom building.
Mr. Bell further informed the Commission
NEW BUSINESS:
A.1995/96 Budget
Discussion:
B.5 -Year Park Plan
Discussion:
C.Operating &
Procedures Manual
Discussion:
that plans for the landscaping of the
Public Safety Building and County
Retention Area will be ready to bid out
in out 30 to 60 days. Plans need to be
reworked xeriscape/desertscape were
proposed City Council discussed turf and
a compromise was reached by adding
groundcover.
Mr.Bell finalized update by informing
the Commission that the Council accepted
the Commission's recommendation not to
pursue the Linda Avenue Park,in Royal
Palm.
Mr. Bell distributed proposed budget and
informed the Commission that their has
been no activity on the budget.City is
waiting for the new City Manager to
begin, June 1.
Mr. Bell informed the Commission it is
time to solicit input for update/revision
of 5 Year Plan.We will do newsrelease
inviting public to next months meeting
for this purpose.
Mr. Bell informed the Commission it is
also time update/review the fees and
facility policies.Consideration needs
to be given to uses needing large open
areas like at Prospector Park and what
use is suitable for what facilities.
Also criteria for contract employees vs.
payroll.
D.Request for Upcoming
Agenda Items:5 Year Park Plan Update;Operating and
Procedures Manual Update; FY 95/96 Budget
Update;Park Project Update;July 4th
Report.
E.SELECTION OF NEXT
MEETING DATE:Mr. Bell informed the Commission that our
regularly schedule date in June is in
conflict with another meeting.
Gary Mulholland made a motion to meet on
July 24th, with staff calling a special
meeting if needed in the mean time.Tom
Kelley Devaney seconded this motion which
passed unanimously.
PUBLIC COMMENT:NONE
BOARD DISCUSSION:Gary Mulholland expressed a need to name
the Rodeo Park.
ADJOURNMENT:Gary Mulholland made a motion to adjourn
the meeting, Tom Kelley -Devaney seconded
the motion and the meeting was adjourned
unanimously.
APPROVED:
CHAIRMAN
SECRETARY
FILE:P&RCOM\5-95