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HomeMy WebLinkAbout1997 06.23 PRC MinutesCITY OF APACHE JUNCTION PARKS AND RECREATION DEPARTMENT 1001 North Idaho Road Apache Junction, Az. 85219 A regular meeting of the Apache Junction Parks and Recreation Commission was held June 23,1997 at 7:00 p.m.at the Apache Junction City Hall pursuant to notice as prescribed by law. PRESENT ABSENT Nick McVicker, Chairman Kristi Moyle, Vice -Chairman Ron Kill W. Tate Little Carolyn Clay Maria Durbala STAFF PRESENT: Jeff Bell, Parks and Recreation Director CALL TO ORDER: ACCEPTANCE OF AGENDA: ACCEPTANCE OF MINUTES: STAFF COMMENTS: OLD BUSINESS: A.Park Project Update: Chairman McVicker called the meeting to order at 6:56 p.m.and led the commission in the Pledge of Allegiance. Vice Chairman,Moyle motioned to accept the agenda as presented.Ron Kill seconded the motion and it passed unanimously. W.Tate Little motioned to accept the minutes from the February 24, 1997 meeting as presented.Vice- Chairman Moyle seconded the motion and it passed unanimously. Parks and Recreation Director, Jeff Bell introduced Mr.Kill to the Commission and welcomed him.Mr. Bell briefed the commission on departmental activities which included a review of personnel changes,a report on past and upcoming special events and an update on the $10,000,Apache Greyhound Park donation. Chairman McVicker asked Mr. Bell to update the commission on the status of various park projects. Mr. Bell reported that: 1)The third phase of Prospector Park recently opened to the public. 2) Section 7 fencing project is 90% B.Parks Master Plan Discussion: NEW BUSINESS: A.Operating & Procedures Manual: complete.3)Ironwood Cove subdivision open space hasP been accepted and is presently being maintained by the department.4) A minor punch list remains to be completed at the Arroyo Verde subdivision before the department will accept maintenance responsibility.5)Renaissance Point subdivision is experiencing difficulties completing their improvements so we could still be a couple of months away from acceptance.6) Apache Trail median design is basically put on hold until staff can coordinate efforts with planning consultants being brought in by Main Street, Inc. Mr.Bell informed the commission that funding has been requested in FY97/98 budget to contract with a planning firm to develop a City-wide long range parks "Master Plan".He added an updated plan needs to be in place to justify impact fee expenditures and to meet eligibility requirements for grant opportunities. Considerable discussion took place between the commission relating to methods to ensure public participation. Mr.Bell presented an updated version of the Parks and Recreation Department "Operating and Procedures Manual".Several changes and additions were highlighted including a loss control section,modified fees and charges, updated facility use policies and revised job descriptions. Chairman McVicker complimented staff on the work and called for a motion to approve the manual.Commissioner Little moved to accept the Operating and Procedures Manual and forward a favorable recommendation to the City Council.Ron Kill seconded the motion which passed unanimously. B.FY97/98 Budget Discussion: C.Request for Future Agenda Items: D.Selection of Next Meeting Date: Mr.Bell informed the Commission that he has not met with management to discuss the budget proposal, so his comments were based solely on the department request. He identified the major issues of the budget as being two additional personnel requests,capital equipment needs, long range planning funding and further improvements to the multi -use trail system and Prospector Park. The Commission requested the following items be placed on next month's agenda: Park Project Update, FY97/98 Budget Discussion and Park Master Planning. Chairman McVicker announced the next meeting will be held at 7:00 p.m. on July 28, 1997. PUBLIC COMMENT:NONE ADJOURNMENT: , V •-vice cnairma FILE:P&RCOM\6-97 /iedrr There being no further business Chairman McVicker .adjourned the meeting at 8:58 p.m.