HomeMy WebLinkAbout2000 07.05 PRC MinutesCITY OF APACHE JUNCTION
PAKRS AND RECREATION COMMISSION
1001 North Idaho Road
Apache Junction, Az. 85219
A regular meeting of the Parks and Recreation Commission was held July 5, 2000, 6:00 p.m. at the Apache
Junction City Hall pursuant to notice as prescribed by law.
PRESENT ABSENT
Pat Richmond Vice -Chairman
Richard Anderson
Andrea Hinkel
Theresa A. Nesser
Nick McVicker
Brian Milkey
STAFF PRESENT:Jeff Bell, Director of Parks and Recreation
Mary March, Secretary
OTHERS PRESENT:Clyde Nelson
CALL TO ORDER:Vice -Chairman Richmond called the meeting to order and led the Commission
in the Pledge of Allegiance.
ACCEPTANCE OF AGENDA:Theresa Nesser motioned to accept the agenda as presented, Richard
Anderson seconded this motion and the motion passed unanimously.
ACCEPTANCE OF MINUTES:Theresa Nesser motioned to accept minutes of May 3, 2000 and June 7,
2000, regular meetings as presented.Andrea Hinkel seconded the
motion passed unanimously.
STAFF COMMENTS:Jeff Bell introduced to the Commission Clyde Nelson, who completed
the City's Leadership Institute and had submitted a Talent Bank for the
P&R Commission.After some mix up on Mr. Nelson's phone number
we are preceding with his appointment.Mr. Nelson is bringing with
him many years of experience in Parks & Recreation.
Mr. Bell relayed to the Commission that Recreation Superintendent
Beth Cowles left the City's employment, June 23rd her position
oversees the Recreation Division and Aquatics Program, crucial this
time of year.Recruitment closes July 28, 2000, we have posted the
position on the National Recreation and Parks Association and Arizona
Parks and Recreation Association's websites, hopefully we'll receive
some well -qualified applicants.
Starting tonight our local Little League is hosting the District 7, 9&10
year old boys All Star Tournament, which involves about 17 teams and
will run 10 days.
We are in the middle of our Summer Recreation Program with two
session of swim lessons completed we are averaging approximately 250
participants per session.
July 4 th festivities went well, we estimate approximately 5,000
individuals inside the stadium.We were able to purchase a couple of
star canopies this year, one of which was used to cover the stage,
dressing things up a bit.
OLD BUSINESS:
A. Park Project Update:Mr. Bell briefed the Commission on the status of the following park
projects:
B. Multi -Use Trail Naming
Discussion:
C. Capital Facilities Plan
Discussion:
D. Discussion of Senior Center
Proposal:
Phelps Drive Improvements, landscaping is out for bid with bid
opening date of July 17, 2000.
ADOT Grant to landscape traffic islands and Rt. 88 & Idaho Road,
preconstruction meeting with ADOT and Landscape Company awarded
bid is scheduled for July 8, 2000.Should see improvements started
within the next 30 days.
Library Improvements soon to be completed with the installation of the
general lighting.
Additional fencing of Section 23 installed periodically by Juvenile
Probationers, schedule once a week for about 4 hours a week.
Teepee Park we are sending a packet to the property owners to see if
they are still considering donating the property to City.
About six months ago we had a local concrete contractor, Lonnie Pace,
who donated his and crews time to install sidewalks at the little league
complex, we recently recognized him at City Council meeting. We
added up his cost and believe his donation to equal approximately
$9,000.00.
Mr. Bell relayed to the Commission that he contacted Tom Kollenborn
and he did verify the sheep run story and he thought it was a great idea
to name the trail after something with historical significance. He also
said local cattle ranchers used the same trail to run their cattle and are
local.Staff will contact John Pein with SHA to see if they would
further research and utilize the historical society.
City Council has approved the Capital Facilities Plan.We have
accepted Statements of Qualifications from Engineering/Architectural
firms and have interviewed 4 of the 5 submitted.We have chosen a
firm and are negotiating fees, should be finalizing Friday at scheduled
meeting so we can get it to City Council for approval and start on
design. City Manager would like to have pool done by next Memorial
Day.Reluctant to concur until we see scope of work. City Council has
asked that the Parks and Recreation Commission take the active roll in
the design of this facility making recommendation to the City Council.
Mr. Bell distributed memorandum to City Manager regarding proposed
Senior Center needs and why they can't wait and proposed
improvement costs to Catholic Church of $15,000-$20,000 and annual
operating cost of $15,000-$20,000.City Manager is in favor of the
proposal the money is proposed and remains in the current budget
proposal. Staff has been directed to work with the City Attorney's
office to make everything legal and appropriate. Jeff asked for a
recommendation from the Commission to forward to the City Council
for their approval.
Andrea Hinkel motioned a recommendation to City Council in support
of the Senior Center proposal and agreement with St. George's Catholic
Church. Theresa Nesser seconded the motion and it passed
unanimously.
NEW BUSINESS:
A. Review of FY2000/01 Budget:Mr. Bell distributed department budget that is to be tentatively adopted
July ll th.
Recreation Division increased personnel: % Coordinator will be full
time, additional part time aquatic coordinator and 2 recreation
specialists.
$30,000 Budgeted for 24x36 storage building at Prospector Park
storage of recreational supplies.
The Parks division requested two Parks Workers and Clerical
Assistance. Parks received one position funded by HURF, highway
user revenue funds because of the type of work we are doing
increasingly (right of ways). We are contracting landscape
maintenance of subdivisions for half year.This will take the place of
one additional parks worker.
City vehicles are purchasing/maintained non -departmental and
managed by Public Works.
B. Request for Upcoming
Agenda Items:FY 2000/2001 Budget; Senior Center Proposal; Multi -use trail naming;
Capital Facilities Plan; Park Project Updates.
C: Establish Next Meeting Date:August 2, 2000.
Public Comment:Clyde Nelson, expressed he is looking forward to serving on the
Commission.
There being no further business Theresa Nesser motion to adjourn and
Andrea Hinkel seconded the motion passed unanimously.
Adjournment:
APPROVED:
Vice Chairman