HomeMy WebLinkAbout2001 03.07 PRC MinutesCITY OF APACHE JUNCTION
PARKS AND RECREATION COMMISSION
1001 North Idaho Road
Apache Junction, Az. 85219
A regular meeting of the Parks and Recreation Commission was held on March 7, 2001, 6:00 p.m. at the
City of Apache Junction City Hall pursuant to notice as prescribed by law.
PRESENT ABSENT
Nick McVicker, Chairman
Pat Richmond, Vice -Chairman
Richard Anderson
Brian Milkey
Clyde Nelson
Theresa A. Nesser
Andrea Hinkel (Excused)
Staff Present:Jeff Bell, Director of Parks and Recreation
Mary March, Secretary
Others Present:Mitch Pew, Renaissance Point HOA
CALL TO ORDER:
ACCEPTANCE OF THE AGENDA:
ACCEPTANCE OF MINUTES:
Chairman McVicker called the meeting to order at
6:00 p.m. and led the Commission in the Pledge of
Allegiance.
Theresa A. Nesser made a motion to accept the
agenda as presented.Clyde Nelson seconded this
motion which passed unanimously.
Brian Milkey motioned to accept the minutes from
February 7, regular meeting as presented.Pat
Richmond seconded this motion which passed
unanimously.
STAFF COMMENTS:Mr. Bell updated the Commission on department
activity as follows:
We have made offers on the Recreation Coordinator
and Customer Service Representative positions,
applications for Park Attendant are currently being
reviewed and we recently, lost a Parks Worker and are
recruiting presently.
Staff has been working with Gary Nine from the
School and local competitive runners who would like
to coordinate a marathon.The course they have
chosen begins at the Don's Camp and ends at
Prospector Park, approximately 26 miles. They
presented this to the Council requesting the City's
support and assistance. A lot of approvals are going
to be needed; the event is to take place in January
2002. Will update Commission accordingly.
Park facility use is high at this time of year, just
completed Lost Dutchman Days, the Antique Tractor
Show takes place this weekend followed by the
Goldfield Ghostriders St. Patrick's Day Poker Ride at
the Rodeo Grounds. Little League practice has
started, utilizing all park grass areas.
City Council authorized a compensation study, to
compare where the City positions fall within the
current market. Last study was performed
approximately 12 years ago.
OLD BUSINESS:
A. Park Project Update:Jeff Bell updated Commission on Park Projects as
follows:
B. Senior Center Relocation Discussion:
C. Multi -Use Trail Naming Discussion:
NEW BUSINESS:
Superstition Shadows Park design is 90% complete.
We are dealing with issues in regards to utilities, but
project is on schedule.Demolition work will be done
in house; plans are to utilize schools spring break to
bring down the racquetball courts.
Expansion of Prospector Park Maintenance Facility is
a little behind schedule due to time delay in ordering
of metal building.
Grant application was submitted to State Parks for
$250,000.00 for the next phase of Superstition
Shadows Park.State Parks accepted the application
as complete, putting us in a good position point wise.
We have contracted with TruGreen Landscape for the
maintenance of the open space areas at Renaissance
Point and Arroyo Verde. This is a 6 -month pilot
program.
Mr. Bell informed the Commission, that the Catholic
Church is selling their old church, but we have met
with Desert Chapel United Methodist Church who
has a 5,000 sq.,ft. fellowship hall with kitchen that
would serve our needs.We were budgeted
$25,000.00 for improvements to the Catholic Church
facility in return for 3 to 4 years of use.Since Desert
Chapel's facility does not need improvements and
would strictly be a lease arrangement $25,000.00
over a 4 year period comes out to about $700.00 per
month. The church was thinking more along
$1800.00 per month. Both parties are willing to
negotiate.Will update commission accordingly.
Mr. Bell informed the Commission that Superstition
Horseman's Association is scheduled to present the
request to name the multi -use trial "Sheep Drive
Trail" at the March 19,2001 City Council work
session.
A. Renaissance Point Landscape Discussion:
B. Establish Date of Facilities Tour:
C. Multi -generational Center Discussion:
Mitch Pew with the Renaissance Point HOA
requested the commission's assistance in finding
some creative ideas and resolve to issues dealing with
the wash area on the north side of renaissance point
which is natural vegetation rather than rock like the
south side.
Mr. Bell relayed to the commission the estimated cost
to improve the north wash area to look like the south
side was projected to be $60 to $65,000. Originally
we tried to work out a three-way deal for the
improvement with the developer, but could not.Jeff
suggested maybe working on a phased approach.
Staff will talk with other departments at weekly
development meeting and get some ideas and explore
resources, for example maybe Public Works might
have some extra supplies we can obtain. We will
explore a few avenues and come up with something
in the next 30 days.
Jeff suggested planning for May when it stays light
later and asked Theresa A. Nesser about use of the
county van.Theresa A. Nesser said it would be
permissible.
Mr. Bell distributed and reviewed a draft letter of
responsibilities from the Boys and Girls Club in
regards to the City's, Mesa Senior Centers and the
Boys and Girls Club proposed partnership.
Ownership of proposed site is unclear. The B&GC
have asked for first right of refusal in regards to
usage of surrounding park area, City already has
generous use policy in effect. B&GC are to provide
all youth and teen services, need clarification on what
all consists of.B&GC to provide $100,000.00 of
either inkind services or cash to be paid over a three
year period of time, needs clarification.B&GC to
provide computer lab, what does this consist of.The
million dollars liability will need to be adjusted 2
million is now required.What upgrades or they
suggesting may need to be made in the next four
years that they are taking responsibility for?
Equipment in the multigenerational is to be shared
needs some clarification.Jeff relayed he gets the
feeling that management feels things have changed
since Boys and Girls Club first approached the City,
by not providing what was originally represented.
Brian Milkey suggested a counterdraft.
Theresa A. Nesser relayed that the Gates Corporation
provided the B&GC with 21 complete workstations.
Jeff will draft a letter for clarification.
D. Request for Upcoming Agenda Items:Park Project Update; Renaissance Point; Senior
Center; Multi -generational Center Discussion.
E. Establish Next Meeting Date:April 4, 2001
PUBLIC COMMENT:None
ADJOURNMENT:Their being no further business Richard Anderson
made a motion to adjourn, Theresa A. Nesser
seconded this motion and it passed unanimously.
APPROVED:
VICE-CHAIRMAN