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HomeMy WebLinkAbout2002 03.06 PRC MinutesAPACHE JUNCTION PARKS AND RECREATION COMMISSION REGULAR MEETING PARKS AND RECREATION CONFERENCE ROOM 1001 N. Idaho Road Apache Junction, Az. 85219 A regular meeting of the Apache Junction Parks and Recreation Commission was held on March 6, 2002, 6:00 p.m. at the City of Apache Junction City Hall pursuant to notice as prescribed by law. PRESENT ABSENT Patricia Richmond, Vice Chairman Richard Anderson Conrad Pisinski Kris Sippel Sue Claebusch (Excused) Nick McVicker (Excused) Theresa A. Nesser (Excused) STAFF PRESENT:Jeff Bell, Director of Parks and Recreation Mary March, Secretary CALL TO ORDER:Vice Chairman Richmond call the meeting to order at 6:00 p.m. and led the Commission in the Pledge of Allegiance. ACCEPTANCE OF AGENDA: ACCEPTANCE OF MINUTES: STAFF COMMENTS; OLD BUSINESS: A. Park Project Update: Conrad Pisinski motioned to accept the agenda as presented and Richard Anderson seconded the motion which passed unanimously. Richard Anderson made a motion to accept the minutes of February 6, 2002, regular meeting, as presented. Conrad Pisinski seconded this motion which passed unanimously. Mr Bell welcomed new Commissioner Kris Sippel and informed the commission that we have talent bank applications for 3 more individuals currently on file. As a growth indicator Mr. Bell informed the commission that our annual Itty Bitty Olympics for children 6 and younger had 132 participants this year in comparison to participation in the mid 90's last year. Mr. Bell informed the commission we estimate between 400 to 500 people attended the Skatepark opening on March 1, 2002.We have had no major incidents since the park opened.Department of Public Safety and Parks staff will provide high coverage at the park for the first 30 days.DPS has been enforcing no bikes strictly, they want the seriousness of this action understood. The swimming pool project is still on schedule with completion at the end of May. Project Management firms were interviewed last week to assist the City with the construction of the new city hall and multigenerational center.Five B. Dog Park Discussion: C. Open Space Preservation Update: D. Heritage Fund Grant: NEW BUSINESS: A. Master Plan Discussion: B. Bicyle Facility Discussion: C. Golden Ages Softball Discussion: firms were interviewed resulting to two final candidates who will continue on in the selection process, a contract will be negotiated with the top finalist, who will then help city program the new city hall, this would primarily be addressing space needs. The multigenerational center space needs have pretty well been defined. The transfer of the land to the city from the county will be our first task, staff has a meeting schedule for March 12th. Jeff Bell made presentation to City Council. City Council directed staff to find out what it will cost to develop a facility of this type at Prospector Park, and make presentation to Commission for there recommendation.Jeff explained this will most likely take place several months from now. Mr. Bell distributed a news release announcing second meeting of task force with explanation of some of their duties. Mr. Bell is to present Parks and Recreation's long range plan at the third meeting and will update the Commission accordingly. Mr. Bell relayed to the Commission that he would like to make this a regular agenda item, whenever we are seeking grant money, any type of public meeting discussion can be included in your packet allowing more points, a higher rating for award. Secondly we have grant funds we will be utilizing on the second phase of Superstition Shadows Park. Mr. Bell distributed existing Master Plan, for review and consideration of update.Its been a•couple of years since last review, update and recommendation. Mr. Bell relayed staff has received calls in regards to bikes and the skatepark. In anticipation of public being present to discuss this topic it was put on the agenda. Staff is willing to research what it will take to develop a bike facility once we can get some input from bike enthusiast. Mr. Bell summarized and provided background information to the Commission in regards to issues Mr. Davidson had brought to last months meeting as follows: Condition of infields at Prospector Park: Cost of red infield mix is $42 per ton delivered not installed, costing $8,000 per field totaling $32,000 for all 4 fields.We have requested this in the budget for the last 3 to 4 years unsuccessfully.We currently use a mixture of 1/8 minus decomposed granite and pumice. This mixture drains well but does compact. D. Request for Upcoming Agenda Items: E. Establish Next Meeting Date: PUBLIC COMMENT: ADJOURNMENT: APPROVED: Vice Chairman Scoreboards remotes do not work we have been working with the company they were purchased from.We are hardwiring scoreboards and company is to reimburse us due to remote failure. Dogs running at large in park and owners not cleaning up after them.We will be posting additional signage. Issues dealing with league structure:An organizational meeting is held at the beginning of every season covering how league is to be organized, issues resolved by majority rules.Also a survey was conducted at the end of the season with the majority of surveys returned in favor of how league was run this season. A wrap up meeting is scheduled for next week to discuss survey results and discuss future issues. Mr. Davidson reiterated the infields are like concrete and could use at least watering. He volunteered to water fields if needed and said other members of his team would volunteer also.He also explained that the sunlit is blinding before 11:00 a.m on fields 2 & 4, producing unsafe playing conditions. Mr. Davidson also was very interested in attending wrap up meeting and expressed appreciation for anything that could be done to improve the condition of the ballfields. Park Project Update; Open Space Presentation; Heritage Fund Grant; Golden Ages Softball Discussion; Master Plan Discussion. April 3, 2002 None Their being no further business Richard Anderson made a motion to adjourn the meeting and Kris Sippel seconded the motion which passed unanimously.