HomeMy WebLinkAbout2002 05.01 PRC MinutesAPACHE JUNCTION PARKS AND RECREATION COMMISSION
REGULAR MEETING
PARKS AND RECREATION CONFERENCE ROOM
1001 North Idaho Road
Apache Junction, Az. 85219
A regular meeting of the Apache Junction Parks and Recreation Department was held on May 1, 2002,
6:00 p.m. at the City of Apache Junction City Hall pursuant to notice as prescribed by law.
PRESENT ABSENT
Nick McVicker, Chairman
Patricia Richmond, Vice -Chairman
Richard Anderson
Theresa A. Nesser
Conrad Pisinksi
Kris Sippel
Sue Claebusch (Excused)
STAFF PRESENT:Jeff Bell, Director of Parks and Recreation
Mary March, Secretary
CALL TO ORDER:Chairman McVicker called the meeting to order at 6:00 p.m. and led the
Commission in the Pledge of Allegiance.
ACCEPTANCE OF AGENDA:
ACCEPTANCE OF MINUTES:
STAFF COMMENTS:
Theresa Nesser made a motion to accept the agenda
as presented.Conrad Pisinski seconded the motion
which passed unanimously.
Conrad Pisinski made a motion to accept the minutes
of March 6, 2002, regular meeting as presented.Pat
Richmond seconded the motion and it passed
unanimously.
Mr. Bell relayed to the Commission that we have
two Commission terms expiring this June, Richard
Anderson and Sue Claebusch.Mr. Anderson has
expressed his interest in continuing while Mrs.
Claebusch would rather step aside if we have others
interested.We have three talent banks currently on
file.
Staff is currently working on annual summer
program.We usually utilize the High School/Jr High
School campus for the majority of the program but,
due to construction at these facilities this summer we
are using alternatives sites and working out
transportation issues.A couple of recently held,
annual programs had a significant increase in
participation. The Easter Egg Hunt had
approximately 800 children participate last year in
comparison to 900 this year,and the Hershey Track
and Field competition went from 90-100 participants
last year to 150 participants this year.
OLD BUSINESS:
A.Park Development Update:
B. Open Space Preservation Update:
C.Heritage Fund Report:
D. Master Plan Discussion:
Recreation Superintendent Liz Langenbach and
Recreation Coordinator Jamie Sullivan recently
received National Certification.To keep the
certification current you are required to take 12
C.E.U.'s a year, keeping staff current on recreation
issues.
The Golden Ages Softball coaches and recreation
staff had their wrap up meeting Mr. Davidson was
invited and was in attendance.They also decided to
work out concerns with playing conditions and
scheduling at next years preseason meeting.Also,
our budget proposal includes infield mix again this
year.
Mr. Bell reported to the Commission that
construction of the aquatic center at Superstition
Shadows Park has fallen behind schedule.We are
concerned about the amount of training time we
could possibly lose.Contractor has-been reminded
of $1,070.00 per day liquidated damages they will
incur every day past the contract completion date.
Pinnacle One is the firm selected as the project
manager for the City Hall Complex and
Multigenerational Center, Capital Facilities Plan
projects.Pinnacle One will do the programming
phase first before hiring an arhcitect, this allows you
to have a better understanding of what you can
afford, before the design phase.
Mr. Bell asked Commissioners if they have been
receiving minutes of the Open Space meetings, only
to find out they had not.Staff will check into what
has happened and commission should expect to
receive minutes of these meetings.Mr. Bell relayed
that committee members have toured facilities and
are still in the information gathering stage.They
have been having good public turn out at the
mdetings.
Mr. Bell suggested commission consider changing
project scheduling format by taking out projects that
haven't been accomplished and then categorizing the
remaining projects from short term -mid term, to long
term projects.Also consider changing from the
current format to a trifold-brochure handout that
would be less intimidating to interested individuals.
Commission members Theresa Nesser and Kris
Sippel suggested the possibility of a Saturday
meeting for the sole purpose of updating the master
plan.
NEW BUSINESS:
A.2002/03 Budget Review:Mr. Bell relayed to the Commission that Budget
committee has met with Department heads.
B.Request for Upcoming Agenda Items:
C. Establish Next Meeting Date:
Public Comment:
Adjournment:
Approved:
City Manager's office has relayed the five major
priority for the budget are first to do right by current
employees with completing and implementing the
compensation/salary study and to keep the health
insurance plan and merit system in place. Secondly
provide adequate tools for employees to do their jobs.
Third is to continue to move the capital facilities
plan forward.The next two projects scheduled are
City Hall and the Multi -generational Center.
Fourth to fund the operation of Capital Facilities
Projects which is important to our department's
request for additional personnel and finally to
maintain the level of existing services.
Open Space Preservation Update; Heritage Fund
Report;Master Plan Discussion; Park Development
Update; Signage for Park Facilities
June 5, 2002
None
Their being no further business Richard Anderson
made a motion to adjourn and Conrad Pisinski
seconded the motion which passed unanimously.
Vice -Chairman