HomeMy WebLinkAbout2003 06.04 PRC MinutesCITY OF APACHE JUNCTION
Parks and Recreation Commission
1001 North Idaho Road
Apache Junction, Az. 85219
A regular meeting of the Apache Junction Parks and Recreation Commission was held on June 4, 2003 at
6:00 p.m. at the Apache Junction City Hall pursuant to notice as prescribed by law.
Present Absent
Nick McVicker, Chairman
Patricia Richmond, Vice Chairman
Richard Anderson
Theresa A. Nesser
Shane Philips
Conrad Pisinski
STAFF PRESENT:Jeff Bell, Director of Parks and Recreation
Mary D. March, Secretary
CALL TO ORDER:Chairman McVicker called the meeting to order and led the
Commission in the Pledge of Allegiance.
ACCEPTANCE OF AGENDA:Conrad Pisinski made a motion to accept the agenda as presented.
Theresa A. Nesser seconded this motion which passed unanimously.
ACCEPTANCE OF MINUTES:Pat Richmond made a motion to accept the minutes as presented.
Shane Philips seconded and the motion passed unanimously.
STAFF COMMENTS:Mr. Bell informed the Commission that staff is very busy with summer
program registration.We have reformatted one of our open gym
programs introducing structured activities, this is proving to be popular
with only four spots available after completing our mail -in registration
process.The pool opened Memorial Day weekend and is on record
setting pace.
The City has been working on updating our compensation plan for the
past 2 to 3 years.The City Council approved this new plan at their last
meeting.Implementation of the plan will take place with the current
budget process. Department requests are still $350,000 over budget at
this time.
OLD BUSINESS:
A.Open Space Preservation
Update:The Trust for Public Land has made their presentation to the City
Council. The City Manager wants to utilize the services they have to
offer. Our intent is to invite them back to the first City Council
meeting in July so the City Council can formally request their
assistance.The first phase will be a feasibility study determining our
ability to finance, manage, how much community support there is,
etc...Meanwhile the Open Space Task Force continues to work
toward their goal of formulating a recommendation to the commission
by August or September.
B. Park Development Update:
C.Heritage Fund Report:
NEW BUSINESS:
A.Discussion on naming
Multi -generational Center:
B.Election of Officers:
C.Request for Upcoming
Agenda Items:
D. Establish Next Meeting Date:
PUBLIC COMMENT:
ADJOURNMENT:
Mr. Bell updated Commission on park development as follows:
Paver installation in between ball fields at Prospector Park fourplex a
has finally become a realization after about 3 years of stock piling
pavers at parks maintenance yard.We have contracted the installation.
Staff is meeting with architects for multi -generational center on a
weekly basis.We are down to the fine tuning stage, placement of
outlets, doors, equipment location, etc.. This stage will last for several
months.
Mr. Bell expressed need to discuss use fees.Gilbert has an issue over
employees using facility free of charge, i.e. police and fire department
for fitness. Also, we will be entering into a new agreement with Mesa
Senior Services for provision of meals and use of facility, currently
their responsibilities include light maintenance and payment of phone
service.These are some of the issues needing to be addressed.
The latest development in regards to the multi -generational center is
that the property of the existing City Hall and the proposed City Hall
needs to be combined into on parcel because the Multi -generational
Center is situated on both properties.
Superstition Shadows Park Improvements Phase III bids were opened
May 15, bids came in under budget.Second lowest bidder filed a
complaint against lowest bidder for not having proper license.City
Attorney has suggested rejecting all bids and rebid.This will set
project back two months.To meet grant requirements we need to have
contracted signed by October 15, 2003 with completion date no later
than October 15, 2004.
Mr. Bell relayed that the state is still looking at sweeping heritage funds
to balance budget for general state purposes and are now considering
taking the grant programs out to be used for operation of state parks.
Mr. Bell distributed Park Naming Policy to Commission, in regards to
naming of multi -generational center and asked if anyone had any
suggestions. The City Manager does a weekly report to the council, we
could advise them the commission has an interest in a naming contest,
and get their input.Theresa Nesser suggested also contacting the
Chamber of Commerce and getting them involved.
Mr. Bell suggested postponing this item until we get clarification in
regards to individuals serving on multiple boards and commission.
Election of Officers; Facility Fees; Park Project Update
August 6, 2003.
NONE
There being no further business Theresa Nesser made a motion to
adjourn. Conrad Pisinski seconded the motion and it passed
unanimously.
APPROVED:
Chairman
Vice Chairman