HomeMy WebLinkAbout2007 02.07 PRC MinutesCITY OF APACHE JUNCTION
Parks & Recreation Commission
1001 N. Idaho Road
Apache Junction, Az.
A regular meeting of the Apache Junction Parks and Recreation
Commission was held on February 7, 2007, 6:00 p.m. at the Apache
Junction City Hall pursuant to notice as prescribed by law.
Present Absent
Theresa A. Nesser, Chairman John Kantowski (Excused)
Conrad Pisinski, Vice -Chairman Aaron Bradley (Excused)
Mona Barton
Sandra Schenone
Staff Present: Jeff Bell, Director of Parks and Recreation
Sherri McGahan, Customer Service Representative
CALL TO ORDER:
Chairman Nesser called the meeting to order at 6:30 p.m.
and led the Commission in the Pledge of Allegiance.
ACCEPTANCE OF AGENDA:
Sandra Schenone accepted the agenda as presented.Mona
Barton seconded and the motion passed unanimously.
ACCEPTANCE OF MINUTES:
Conrad Pisinski motioned to accept the minutes of February
7, 2007, regular meeting as presented. Sandra Schenone
seconded this motion which passed unanimously.
DIRECTOR'S REPORT:
Mr. Bell reported that the Parks & Recreation staff was
putting their 2007/2008 budget numbers together as they are
due at Finance in two weeks.He will present the proposed
budget to commission at the next meeting (prior to going
before council).Staff has been asked to try and keep the
budget much as last year's.
Mr. Bell gave an update on the Rodeo Park.March 6, 2007
is the bid date for the bleachers.Once he gets them he
will be present to council.We are negotiating with Valdez
Construction who has bid on the restroom construction.
This project is in the pre -construction phase and the
architecture firm is currently finalizing the plans.
Mr. Bell informed the Commission about the new Performance
Review process and forms.It used to be that employees
were reviewed on their anniversary date, however, they will
now be reviewed in August and September.By the end of
February, supervisors have done a practice run on all
employees.The old form, which was 6 pages, had canned
answers and was not very personal. The new one is only 2
pages and supervisors can add that personal touch.The
performance review process separates pay from performance.
Now employees don't have to worry about whether they are
getting a pay increase or not when they have their reviews.
Council requested this process be a 2 year experiment.
Mr. Bell let the Commission know that we will have a float
entry at the Lost Dutchman Days Parade.This, along with
volunteers handing out the Citizen brochure, will help to
promote our department. Chairman Nesser asked if board
members could participate and Jeff said they were welcome
to join in.
OLD BUSINESS:
Update and Discussion on comprehensive Parks and Recreation
Master Plan.
Mr. Bell handed out the updated plan and asked the
Commission to review and prioritize that he and bring to
the next meeting.He has incorporated those items captured
over the years and removed those which have been
accomplished.Items have been prioritized based on staff
recommendation.Mr. Bell stated that this is only a
general plan and he wants to go through the public to get
their ideas and reactions.
Mr. Bell suggested that a press release go out inviting the
public to attend the next meeting soliciting input for
prioritization of list. Once the list is in order, he will
take to council and request that they merely replace the
outdated list with the updated one as an amendment.This
puts us in a better position for receiving grant money.
Chairman Nesser stated that it is probably best not to
expand on an old facility but instead put the money into
building new where the population is moving to.
Review and Discussion on Park Naming Policy.
Mr. Bell updated the Commission on his findings.He met
with the City Manager who suggested he make contact with
each council member for feedback.He also met with and
received interpretation from the City Attorney.After much
interesting discussion, Mr. Bell found that no one was
comfortable changing the policy.Therefore, he has
communicated this with the Honorary Lost Dutchman Society
members and asked for their input on other forms of
recognizing Gary Mulholland.One suggestion was placing a
plaque in a prominent area at the rodeo ground.Chairman
Nesser thought this was a good idea and that it might plant
a seed for others to donate to the facility.Another idea
was to have a ribbon cutting ceremony and recognize Gary at
that.No matter what, Mr. Bell said some sort of
recognition would be done.
NEW BUSINESS:
Request by the Commission for placement of items on future
agendas.
Parks and Recreation Master Plan -Public Meeting
Review and discussion on 2007/2008 Budget
Update and discussion on Rodeo Peak Bleacher/Restroom Bids
Update and discussion on Performance Reviews
Selection of next meeting date.
March 7, 2007 @ 6pm
CALL TO PUBLIC:
None
ADJOURNMENT:
There being no further business and hearing no objections
Chairman Nesser adjourned the meeting at 6:55 p.m.
A o s.ig D:
Therega A. 'tietTse-1.?"-tIlai1rmaJ
Conrad P'sin i, Vice Chairman