HomeMy WebLinkAbout2014 10.01 PRC MinutesCity of Apache Junction
Parks and Recreation Commission
300 E. Superstition Blvd.
Apache Junction, Az. 85119
A regular meeting of the City of Apache Junction, Parks and
Recreation Commission was held October 1, 2014 at the Apache
Junction City Hall pursuant to notice as prescribed by law.
Present
Theresa A. Nesser, Chairman
Wayne Standage Jr., Vice -Chairman
Mona Barton
Jesse Gage
Jennifer McGraw
Jeff Struble
Staff Present:
Absent
(late) Judy Borey
Jeff Bell, Director
Liz Langenbach, Recreation Superintendent
Mary D. March, Administrative Assistant
CALL TO ORDER:
Vice -Chairman Standage called the meeting to order at 6:06
p.m. and led the Commission in the Pledge of Allegiance.
ACCEPTANCE OF AGENDA:
Jesse Gage motioned to accept the agenda as presented. Mona
Barton seconded this motion, which passed unanimously.
ACCEPTANCE OF MINUTES:
Jesse Gage motioned to accept the minutes of September 3,
2014, regular meeting.Jennifer McGraw seconded the
motion, which passed unanimously.
DIRECTOR'S REPORT:
Mr. Bell advised the Commission that he, Nick Blake, Parks
Superintendent, Theresa Nesser, Chairman Parks & Recreation
Commission attended S.A.L.T. planning session which was very
informative. S.A.L.T. believes they need to have an Executive
Director and the position should be paid.They are very
interested in getting more youth involved.A representative
from Tucson made a presentation on Pima County's open space
program, wonderful program.
Mr. Bell advised Commission on department activity as follows:
Dennis Stevens - 26 year employee retired from the parks
division.We have hired two new parks workers, one filling this
vacancy.
In the recreation division we have filled a part-time position
for fitness & sports with Riley Mullender, who did an internship
with us this summer.
There is no news to relay in regards City/School IGA.
Nick Blake, Parks Superintendent worked with and Eagle Scout on
an interesting project, a human sun dial.The sun dial is
located in the complex park located between the Multi-
Generational Center and Public Library.
MGC adult membership continues to drop, senior memberships are
higher than adult.
Upcoming Events include second annual Mud Run on October 18th,
Mr. Bell shared a promotional video featuring last year's event,
that was prepared by Larry Binion, Fitness Coordinator.The Halloween Carnival will be held October 318t at Prospector
Park, Festival of the Superstitions will be held November 8-9,
followed by the Veteran's Day Parade, November llth.Annual
Wellness Event will take place at the Multi -generational Center
on November 15th, the Little Buckaroo's Rodeo and our 1st
Pickleball Tournament will be held November 2 2 nd ,closing out the
year with the annual Holiday Event on December 6, 2014.
OLD BUSINESS:
Presentation and discussion on the establishment of mobile stage
use policies and fees.
Liz Langenbach, Recreation Superintendent provided information
related to the use of mobile stage solicited from Buckeye,
Marana, Maricopa, Mesa, Phoenix, Prescott, Scottsdale and Tucson
for review by the Commission and consideration when setting and
updating facility/equipment use fees and policy.
Liz Langenbach also advised the Commission that ideally we would
like to use the mobile stage for a year, so we have a better
idea of what is all involved in its use.
Jennifer McGraw asked how would we handle budgeting for staff.
Liz replied, our current fee schedule has personnel fees built
into it.
Jennifer McGraw also asked, how would we handle warranty issues?
Liz Langenbach replied, currently user provide event insurance,
rental contract would need to include damage clause, some things
may be our responsibility and stage does have warranty. The AJ
Mounted Rangers provide security at our larger and overnight
events.
Jesse Gage asked if justification to purchase stage required
revenues to be generated.
Jeff Bell responded, it was not a requirement of purchase, the
stage was purchased with impact fees.
Jeff Bell also mentioned notes from Buckeye and Marana are a
little scary as to why they have restricted rental of equipment.
If this was not on our work plan, we would not be addressing
this issue.
Mona Barton confirmed that currently we do not charge for
cosponsored events.
Chairman Nesser commented on interest in selling advertising on
side of stage?
Liz Langenbach replied events want their own sponsorships, the
stage will be in storage the majority of the time, not mobile
regularly.
Liz Langenbach further explained outside of Buckeye all the
agencies listed have had their stage for 8-10 years.Prescott
rents theirs 15-20 times a year. Tucson/Oro Valley and Marana
use with other Parks and Recreation Departments.
Jeff Bell reminded the commission that we currently do not rent
out for profit making purposes unless the profits benefit
another non-profit organization.Our fee study is coming up in
the near future where the majority of policy decisions will be
made. Hopefully giving us time to utilize and develop policy and
fees when we are comfortable to do so.
Jeff Struble asked if the Commission can request revenues
generated to be used to replace stage when needed.
Liz Langenbach responded we can make recommendation and CIP also
handles these kind of things.
NEW BUSINESS:
Request by the Commission for placement of items on future
agenda.
Legislative Work Plan Update; Establishment of mobile stage use
policies and fees.
Selection of next meeting date.
December 3, 2014
CALL TO PUBLIC:
None
ADJOURNMENT:
There being no further business, Chairman Nesser adjourned the
meeting at 6:49 p.m.
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