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HomeMy WebLinkAbout2022 04.04 PRC Minutes City of Apache Junction, Arizona Meeting Location: pi City Council Chambers ID at City Hall Meeting Minutes 300 E Superstition Blvd Parks & Recreation Commission Apache Junction,AZ 85119 apachej u nctionaz.g ov P: (480)983-2181 Wednesday, May 4, 2022 6:00 PM City Council Chambers 1. Call to Order Commissioner Frank Schoenbeck called the regular meeting of the City of Apache Junction Parks and Recreation Commission to order at 6:01 p.m. 2. Pledge of Allegiance Commissioner Frank Schoenbeck led the Pledge of Allegiance. 3. Roll Call Present 5- Commissioner Schoenbeck, Commissioner Moeller, Vice Chair Borey, Commissioner Kyhn, and Chairperson Moore Absent 2- Chairperson Standage, and Commissioner Buzzin Staff present: Liz Langenbach, Parks and Recreation Director Jamie Sullivan, Recreation Superintendent JJ Underwood, Recreation Coordinator Riley King, Management Analyst Carol Otto, Parks and Recreation Administrative Assistant Vice Chair Judy Borey arrived at 6:12 p.m. 4. Consent Agenda Commissioner Heather Moeller moved that the Parks and Recreation Commission accept the agenda as presented and approve the minutes from the March 2,2022 regular meeting. Commissioner Terralle Moore seconded the motion. Yes: 4 - Commissioner Schoenbeck, Commissioner Moeller, Commissioner Kyhn and Chairperson Moore No: 0 Excused: 1 - Vice Chair Borey Absent: 2- Chairperson Standage and Commissioner Buzzin 22-183 Consideration of approval of agenda. City of Apache Junction,Arizona Page 7 Parks&Recreation Commission Meeting Minutes May 4,2022 22-184 Consideration of approval of regular meeting minutes of March 2, 2022. Attachments: PR 030222 MeetingMinutes 5. Information and Reports Commissioner Moeller stated that the Dutchman Dog Park Grand Opening was fantastic. Commissioner Moore also made favorable remarks about the Dutchman Dog Park. Commissioner Kyhn said she had put some positive comments on social media about the park and was looking forward to using the MGC in the near future. Commissioner Schoenbeck had some very positive comments about the Easter Egg Hunt. 6. Staff Report 22-275 Presentation and discussion on projects and opportunities in the parks and other service areas. Director Langenbach gave an update on parks and other service areas including the Silly Mountain fence project and a MAG grant to assess design of planned trails in the Active Transportation Plan. 22-276 Presentation, discussion and update on upcoming events and activities. Recreation Superintendent Sullivan updated the commission on upcoming events and activities. She expressed appreciation to commissioners who were able to help with events including the Easter Egg Hunt. She also gave an update on the new Special Event Coordinator, Jared Grimm. The Friday before Memorial Day will be the official opening day for the pool and she gave an overview of events taking place there and new swim program we are utilizing. She gave a synopsis of the state of hiring for summer programs. 22-279 Presentation and discussion by JJ Underwood regarding Senior Services& School programs. Recreation Coordinator JJ Underwood gave a presentation of the Senior Services area and what is offered, as well as an update on activities for school aged children and teens. Commissioner Frank Schoenbeck praised the Senior Services department and commented on his interaction with members of the Youth Advisory Council and Commissioner Judy Borey suggested that one of these members might present at a future Citizen Leadership Institute meeting. Director Langenbach shared the history of Senior Services prior to Parks and Recreation taking it over. 7. Old Business 22-277 Dutchman Dog Park- Recap and discussion on the successful completion of construction, operations, and opening celebration of Dutchman Dog Park, including an update on public art installation for the park. Director Langenbach gave an overview of the ribbon cutting ceremony held for the dog park and presented an update on maintenance of the park and future plans for more trees and benches, the number of reservations made for the small section, and how busy it is in the evenings.Vice Chair Borey commented on seeing dogs enjoying themselves there with their owners. Director Langenbach gave an update on the public art process and Commissioner Moore shared his experience serving on the artist selection panel. City or Apache Junction,Arizona page 2 Parks& Recreation Commission Meeting Minutes May 4,2022 8. New Business 22-278 Discussion regarding the activities for the annual 4th of July Fireworks Celebration. Director Langenbach gave an update on the 4th of July Fireworks Celebration and challenges to location and fireworks availability. Backup plans were shared and she asked for any input from the commissioners. No one had any at this time. 22-280 Presentation and discussion by Management Analyst, Riley King, on the transition to Civic Rec Parks and Recreation Management software. Riley King, Management Analyst, gave a brief presentation regarding the transition being made to Civic Rec management software for our department. 9. Call to Public Sarah Moore, 446 S Olmo Circle Apache Junction, made a suggestion regarding soliciting donations for additional trees at the Dutchman Dog Park. 10. Call for Future Agenda Items Vice Chair Judy Borey and Commission Diele Kyhn made suggestions for donor opportunities to be presented. Commission Heather Moeller would like continued pool updates. 11. Selection of Meeting Dates, Times, Location and Purpose 22-282 Regular Meeting of the Parks and Recreation Commission to be held at 6:00 p.m. on June 1, 2022 in the city council chambers located at 300 E. Superstition Boulevard. Commissioner Dials Kyhn moved,seconded by Vice Chair Judy Borey that the regular session of the Parks and Recreation Commission be held June 1,2022 at 6:00 p.m.in the city council chambers located at 300 E.Superstition Boulevard,Apache Junction. Yes: 5- Commissioner Schoenbeck, Commissioner Moeller,Vice Chair Borey, Commissioner Kyhn and Chairperson Moore No: 0 Absent: 2- Chairperson Standage and Commissioner Buzzin 12. Adjournment Commissioner Frank Schoenbeck adjomed the meeting at 7:03 p.m. SIGNED THIS DAY OF r`' u , 2022. Jud rey, V' Chairperson City or Apache Junction,Arizona Pape 3