HomeMy WebLinkAbout2023 02.08 PRC Minutes C '. , City of Apache Junction, Arizona Meeting Location:
City Council Chambers
U Meeting Minutes at City Hall
300 E Superstition Blvd
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Parks & Recreation Commission Apache85119
apachej u nctionaz.gov
P:(480)983-2181
Wednesday, February 8,2023 6:00 PM, City Council Chambers
1. Call to Order
Chair Frank Schoenbeck called the regular meeting of the City of Apache Junction Parks and
Recreation Commission to order at 6:00 p.m.
2. Pledge of Allegiance
Chair Frank Schoenbeck led the Pledge of Allegiance.
3. Roll Call
Present 6- Chairperson Schoenbeck,Vice Chair Moeller, Commissioner Borey,
Commissioner Kyhn, Commissioner Moore, and Commissioner Bigelow
Staff present:
Liz Langenbach, Parks and Recreation Director
Jamie Sullivan, Recreation Superintendent
Riley King, Management Analyst
Carol Otto, Parks and Recreation Administrative Assistant
4. Consent Agenda
Vice Chair Heather Moeller moved that the Parks and Recreation Commission accept the agenda
as presented and approve the minutes from the December 7;2022 regular meeting.Commissioner
Terralle Moore seconded the motion.This was approved.
Yes: 6- Chairperson Schoenbeck,Vice Chair Moeller, Commissioner Borey,
Commissioner Kyhn, Commissioner Moore and Commissioner Bigelow
No: 0
23-029 Consideration of approval of agenda..
23-030 Consideration of approval of regular meeting minutes of December 7, 2022.
Attachments: PR 12072022 Meeting Minutes,
5. Information and Reports
Each commissioner shared about events they attended and several mentioned upcoming
events they would like to attend.
6. Staff Report
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Parks&Recreation Commission Meeting Minutes February 8,2023
23-031 Presentation and discussion on projects and opportunities in the parks and
other service areas.
Director Liz Langenbach gave an update on the MGC addition of office and storage space which
will be contracted to Core Construction. Proposed move in date will be December 2023 to
January 2024 with demolition of the old building slated for February 2024. Director Langenbach
shared updates about the two grants pertaining to Superstition Shadows Park and Silly Mountain
Park. Superstition Shadow improvements will be with a Land and Water Conservation Fund
50/50 grant which will include updated tennis courts and restrooms, 2 ADA ramps, fitness
circuit loop and more. She shared a visual diagram. Silly Mountain will have new ramadas at the
end of February, a vault restroom in March, and updated fencing next year.
23-032 Presentation, discussion and update on upcoming events and activities.
Recreation Superintendent Jamie Sullivan gave an update on upcoming events and activities for
her department and shared statistics on MGC memberships and other interesting figures. She
then shared a video with the commission and summarized the new programs that will be rolling
out shortly as well as the summer programs being planned. She shared that Recreation
Assistant, Jody Dutra,was recognized by the National Parks and Recreation Association as one
of 30 outstanding staff members nationwide who are under age 30 and showed a highlight
video.Jamie Sullivan informed the commission of the status of applications for summer staffing.
7. Old Business
23-033 Presentation and discussion on the strategic plan community survey results
and next steps.
Management Analyst, Riley King, gave a presentation on the results of the community Strategic
Plan Survey,which included a visual of the methods of collection, the demographics of the
population surveyed, as well as shared trends in both Recreation Programming and
Parks/Facilities. Discussion ensued regarding the statistics and ideas for alternative ways to
present these in the future. Director Langenbach gave an overall review and shared that we will
have recommended goals from the data and commented on our city's questionnaires in
general.This is plan that will be change and evolve as our population increases.
Commissioners made comments and observations which they shared.
23-040 Update on community engagement outreach for new housing developments
to promote city facilities, programs, and services.
Superintendent Sullivan gave an update on community engagement outreach including the
welcome bags fornew residents in new housing. The City Manager's office will betaking the
lead on this project which resulted in our City Manager and Public Information Officer recently
hand delivering bags to a new development.
8. New Business
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Parks&Recreation Commission Meeting Minutes February 8,2023
23-041 City Code Updates-Discussion on updates to the city code related to the
Parks and Recreation department.
Attachments: Article 2-8 PARKS AND RECREATION COMMISSION
Article 3-13 PARKS AND RECREATION DEPARTMENT
Director Liz Langenbach shared that direction from the city council was received to look at
particular sections of our city code pertaining to Parks and Recreation. Items to be changed are
the removal of the reference to position of Secretary in Article 2-8-4 since we have never utilized
that position since staff have covered these duties. In Article 3-13 in the Powers and Duties
section we suggest the addition of a sentence regarding which area covers tree maintenance in
order to fulfill a Tree City USA requirement. In section 3-13-5 Director Langenbach wanted to
discuss the removal of the entire section on Banner placement and supervision, since we no
longer use banners but use the marquee instead. Clarification was given regarding the location
and if this would affect hanging of other banners. She noted that at the next meeting she will
bring this to the commission for their consideration to vote on and then recommendation will go
to council.
9. Call to Public
None.
10. Call for Future Agenda Items
Director Langenbach reminded the commission that we will cover the Stategic Plan Survey
results at our next meeting.
11. Selection of Meeting Dates, Times, Location and Purpose
23-042 Regular Meeting of the Parks and Recreation Commission to be held at 6:00
p.m. on March 1, 2023 in the city council chambers located at 300 E.
Superstition Boulevard.
Commissioner Diele Kyhn moved,seconded by Commissioner Terralle Moore that the regular
session of the Parks and Recreation Commission be held March 1,2023 at 6:00 p.m.in the city
council chambers located at 300 E.Superstition Boulevard,Apache Junction.This was approved.
Yes: 6- Chairperson Schoenbeck,Vice Chair Moeller, Commissioner Borey,
Commissioner Kyhn, Commissioner Moore and Commissioner Bigelow
No: 0
12. Adjournment
Chair Frank Schoenbeck adjourned the meeting at 7:02 p.m.
ACCEPTED AND SIGNED THIS /S DAY OF / / � �; , 2023.
Frank Schoenbeck
Chairperson
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