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Home My WebLink About2022 03.02 PRC Agenda re�c � City of Apache Junction, Arizona Meeting Location: City Council Chambers at City Hall ` s Agenda 300 E Superstition Blvd \ - g Apache Junction,AZ \Ri_ZONr 85119 Parks & Recreation Commission apachejunctionaz.gov P:(480)983-2181 Wednesday, March 2,2022 6:00 PM City Council Chambers 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Consent Agenda The commission may, at this time, take single action on any or all items listed as consent agenda items. These include acceptance of agenda and acceptance of minutes.Any member of the commission may remove any item from the consent agenda for discussion and cause a separate vote on the matter later in the agenda. 22-145 Consideration of approval of agenda. Sponsors: Liz Langenbach 22-146 Consideration of approval of regular meeting minutes of February 2, 2022. Sponsors: Liz Langenbach Attachments: MeetingMinutes 02022022 5. Information and Reports The chair at this time may announce information regarding activities involving Parks and Recreation matters, such as, but not limited to attendance of commission members at community meetings or events, seminars or conferences, or upcoming events or conferences 6. Staff Report The Director or those individuals designated by the Director may present information pertinent to items under consideration or information related to the operation of the department. 22-147 Presentation and discussion on projects and opportunities in the parks and other service areas. Sponsors: Liz Langenbach 22-148 Presentation, discussion and update on upcoming events and activities. Sponsors: Liz Langenbach and Jamie Sullivan City of Apache Junction,Arizona Page 1 Printed on 121912025 Parks&Recreation Commission Agenda March 2,2022 7. Old Business 22-149 Rodeo Grounds Purchase Update- Update and discussion on the appraisal received to purchase 20 acres of our current BLM leased property at the Rodeo Grounds, located on the northwest corner of Tomahawk and Lost Dutchman Blvd. Sponsors: Liz Langenbach Attachments: Rodeo Grounds Prospector Park Lease Map 22-150 Dutchman Dog Park- Update and discussion on progress of construction, operations, and art installation for Dutchman Dog Park. Sponsors: Liz Langenbach and Jamie Sullivan 22-152 Parks& Recreation Master Planning - Presentation and discussion on the programs, services, and communication strategies delivered by the Parks and Recreation department and identification of gaps. Sponsors: Liz Langenbach Attachments: Parks Recreation Master Planning 220302 8. New Business 9. Call to Public Arizona Open Meeting Law allows individuals to address Commission on any issue within the jurisdiction of the Commission. Commission may not answer your questions or discuss your comments at this time. However, at the conclusion of Call to the Public, Commission may do any of the following: 1)respond to criticism made by any individual who addresses the Commission;2)ask staff to review a matter;3) ask staff to place the matter on a future agenda. Commission shall not discuss or take legal action on matters raised at Call to the Public unless the matters have been properly noticed for discussion and legal action. Please stand, approach the podium microphone and state your name and address after being called to speak. There is a three(3)minute time limit per speaker. 10. Call for Future Agenda Items At this time Parks and Recreation commissioners or Parks and Recreation staff members are given the opportunity to suggest a topic or topics to be added to the next or any subsequent agenda of the Parks and Recreation Commission. No discussion of the topics suggested are to take place at this time 11. Selection of Meeting Dates, Times, Location and Purpose 22-153 Regular Meeting of the Parks and Recreation Commission to be held at 6:00 p.m. on April 6, 2022 in the city council chambers located at 300 E. Superstition Boulevard. Sponsors: Liz Langenbach 12. Adjournment The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities. Specific requests may be made by contacting the Human Resources Office at(480)474-2617 or TDD(480) 983-0095. City of Apache Junction,Arizona Page 2 Printed on 121912025 Parks&Recreation Commission Agenda March 2,2022 City of Apache Junction,Arizona Page 3 Printed on 121912025 City of Apache Junction, Arizona 300 E Superstition Boulevard U z Agenda Item Cover Sheet Apache Junction,AZ 85119 Agenda Item No. �Piz oN* File ID: 22-145 Sponsor: Liz Langenbach Agenda Date: 3/2/2022 Index: In Control: Parks&Recreation Commission Consideration of approval of agenda. City of Apache Junction,Arizona Page 1 Printed on 121912025 City of Apache Junction, Arizona 300 E Superstition Boulevard U z Agenda Item Cover Sheet Apache Junction,AZ 85119 �Piz oN* File ID: 22-146 Sponsor: Liz Langenbach Agenda Date: 3/2/2022 Index: In Control: Parks&Recreation Commission Consideration of approval of regular meeting minutes of February 2, 2022. City of Apache Junction,Arizona Page 1 Printed on 121912025 City of Apache Junction, Arizona Meeting Location: 01 City Council Chambers �= Meeting Minutes at City Hall g .= 300 E Superstition Blvd '+Q120N* parks & Recreation Commission Apache Junction,AZ 85119 apachejunctionaz.gov P:(480)983-2181 Wednesday, February 2,2022 6:00 PM City Council Chambers 1. Call to Order Chairperson Standage called the regular meeting of the City of Apache Junction Parks and Recreation Commission to order at 6:04 p.m. 2. Pledge of Allegiance Chairperson Standage led the Pledge of Allegiance. 3. Roll Call Present 7- Chairperson Standage, Commissioner Schoenbeck, Commissioner Moeller, Commissioner Buzzin,Vice Chair Borey, Commissioner Kyhn, and Chairperson Moore Staff present: Liz Langenbach, Parks and Recreation Director Jamie Sullivan, Recreation Superintendent Carol Otto, Parks and Recreation Administrative Assistant 4. Consent Agenda Commissioner Frank Schoenbeck moved that the Parks and Recreation Commission accept the agenda as presented and approve the minutes from the December 1,2021 regular meeting. Commissioner Luciano Buzzin seconded the motion. Yes: 7- Chairperson Standage, Commissioner Schoenbeck, Commissioner Moeller, Commissioner Buzzin,Vice Chair Borey, Commissioner Kyhn and Chairperson Moore No: 0 22-043 Consideration of approval of agenda. 22-044 Consideration of approval of regular meeting minutes of December 1, 2021. Attachments: PR Meeting Minutes 12012021 5. Information and Reports Commissioners Heather Moeller, Frank Schoenbeck, Terralle Moore, and Judy Borey all made positive comments regarding the Apache Junction Centennial Event. Vice Chair Judy Borey attended the John Denver event in Flatiron Park and had a lot of fun. Terralle Moore also commented on attending the Bingo event with his family and enjoyed it. City of Apache Junction,Arizona Pagel Parks&Recreation Commission Meeting Minutes February 2,2022 6. Staff Report 22-063 Presentation and discussion on projects and opportunities in the parks and other service areas. Director's Report- Director Langenbach gave an update on BLM puchasing process. Apache Trail Median update- In the last couple of weeks there was hauling of granite and river rock for the 2 sections already planted. Public Works is preparing curb and gutters for the next 2 sections for next year. Focal Point update-Winter flowers will be changed out this spring. Commissioner Moeller and Commissioner Schoenback gave some positive feedback on the plan to alternate flowers and cactus. Silly Mountain update- Grant funds finalized for a ramada, restroom, and fencing. The Superstition Area Land Trust trail crew put in 162 hours of volunteer work on the trails in December and January. Still waiting for final approval of funds for the LWCF grant for Superstition Shadows Park. Final comments on the Centennial event which was a community led event that we were able to be a part of. Appreciation for those commission members that attended. 22-064 Presentation, discussion and update on upcoming events and activities. Recreation Superintendent Update -Jamie Sullivan began her presentation making positive comments on the Centennial event. She then updated the commission on recruitments for summer employees including the hiring of recreation staff, lifeguards, swim instructors as well as other staff. The Trails and Tails event at Prospector Park, which included dogs. was a success and we plan on this being an annual event. She is hoping that Burro racing, which was at the Centennial event, can also be a part of one of our events. The free vaccination event had over 300 people in January. The next events are scheduled for February 5th and 18th. Superintendent Sullivan then shared upcoming events and activities and also shared an update on our new recreation software, Civic Rec. 7. Old Business 22-065 Parks & Recreation Master Planning - Presentation and discussion on areas for improvement or replacement within the parks system and next steps for generating a Parks & Recreation Strategic Plan. Attachments: PR Master Planning-220202 4 YR IMPROVMENT PLAN -COMMISSION PRESENTATION Director Langenbach presented a 2020 General Plan review and shared an update including the 4 year plan for Facility refurbishment/replacement/enhancements. Director Langenbach went through the next steps that need to take place in future commission meetings, community outreach, sharing results with the commission and adopting a Parks and Rec strategic plan. 22-066 Dutchman Dog Park- Update and discussion on progress of construction, operations, and art installation for Dutchman Dog Park. Director Langenbach gave an update regarding the construction of Dutchman Dog Park. She also reminded the commission of the public art installation sponsored by the Public Art Commission and details of the funding for the project. She informed everyone of the scheduled City of Apache Junction,Arizona Page 2 Parks&Recreation Commission Meeting Minutes February 2,2022 maintenance days and the hours of operation. Recreation Superintendent Sullivan handed out draft-only brochures and Dutchman Dog Park stickers to the Commissioners and staff. She informed the members that this park will have 3 distinct areas including the smallest which may be reserved by individuals or groups such as Paws & Claws. The next DDP Citizen Committee meeting is scheduled for February 7th for anyone wanting to attend. 8. New Business No new business. 9. Call to Public None. 10. Call for Future Agenda Items None. 11. Selection of Meeting Dates, Times, Location and Purpose 22-080 Regular Meeting of the Parks and Recreation Commission to be held at 6:00 p.m. on March 2, 2022 in the city council chambers located at 300 E. Superstition Boulevard. Commissioner Heather Moeller moved,seconded by Commissioner Terralle Moore that the regular session of the Parks and Recreation Commission be held March 2,2022 at 6:00 p.m. in the city council chambers located at 300 E.Superstition Boulevard,Apache Junction. Yes: 7- Chairperson Standage, Commissioner Schoenbeck, Commissioner Moeller, Commissioner Buzzin,Vice Chair Borey, Commissioner Kyhn and Chairperson Moore No: 0 12. Adjournment Chairperson Standage adjourned the meeting at 7:15 p.m. City of Apache Junction,Arizona Page 3 City of Apache Junction, Arizona 300 E Superstition Boulevard U z Agenda Item Cover Sheet Apache Junction,AZ 85119 �Piz oN* File ID: 22-147 Sponsor: Liz Langenbach Agenda Date: 3/2/2022 Index: In Control: Parks&Recreation Commission Presentation and discussion on projects and opportunities in the parks and other service areas. City of Apache Junction,Arizona Page 1 Printed on 121912025 City of Apache Junction, Arizona 300 E Superstition Boulevard U z Agenda Item Cover Sheet Apache Junction,AZ 85119 �Piz oN* File ID: 22-148 Sponsor: Liz Langenbach and Jamie Sullivan Agenda Date: 3/2/2022 Index: In Control: Parks&Recreation Commission Presentation, discussion and update on upcoming events and activities. City of Apache Junction,Arizona Page 1 Printed on 121912025 City of Apache Junction, Arizona 300 E Superstition Boulevard U z Agenda Item Cover Sheet Apache Junction,AZ 85119 �Piz oN* File ID: 22-149 Sponsor: Liz Langenbach Agenda Date: 3/2/2022 Index: In Control: Parks&Recreation Commission Rodeo Grounds Purchase Update - Update and discussion on the appraisal received to purchase 20 acres of our current BLM leased property at the Rodeo Grounds, located on the northwest corner of Tomahawk and Lost Dutchman Blvd. City of Apache Junction,Arizona Page 1 Printed on 121912025 OS • , � -� * •t ��1;� � ism �• ,1� •'`' ' � � • . ,N * . .s" ,� 04, _. y' - Project Ma ProSIM, ParK tRWWW' Wraunds Prap6 Recreation and ,UbI ��iurp`oses Act Lease Renewal AZA-17622 .� � Jam . �-' ,tC t, AZA-17245 .j '.1 :Yil{[: 'J. L « � r I,,t'�frr •T• ter••_i 'f�l�' .� i -� ..'I. 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SGSeao d UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU OF LAND MANAGEMENT PHOENIX DISTRICT OFFICE No warranty is made by the Bureau of Land Management as to the accuracy,reliability,orconpleteness of Neese data for indNidual use or aggregate use with otherdsta. source;BLM GIs,ADOT,USG5,BOC City of Apache Junction, Arizona 300 E Superstition Boulevard U z Agenda Item Cover Sheet Apache Junction,AZ 85119 �Piz oN* File ID: 22-150 Sponsor: Liz Langenbach and Jamie Sullivan Agenda Date: 3/2/2022 Index: In Control: Parks&Recreation Commission Dutchman Dog Park- Update and discussion on progress of construction, operations, and art installation for Dutchman Dog Park. City of Apache Junction,Arizona Page 1 Printed on 121912025 City of Apache Junction, Arizona 300 E Superstition Boulevard U z Agenda Item Cover Sheet Apache Junction,AZ 85119 �Piz oN* File ID: 22-152 Sponsor: Liz Langenbach Agenda Date: 3/2/2022 Index: In Control: Parks&Recreation Commission Parks & Recreation Master Planning - Presentation and discussion on the programs, services, and communication strategies delivered by the Parks and Recreation department and identification of gaps. City of Apache Junction,Arizona Page 1 Printed on 121912025 Parks Recreation Master Planning Parks Et Recreation Commission Meeting March 2, 2022 Summary to Date • AUG 4, 2020 - City's 2020-2050 General Plan approved by voters • "Legendary Landscapes Et Lifestyles" • Chapter 2 - "Parks, Recreation and Open Space Element" • OCT 6, 2021 - PEtR Commission Meeting • Introduced Parks Et Rec specific planning • NOV 3, 2021 - PEtR Commission Meeting • Shared inventory of current facilities/amenities and discussed a list of proposed amenities • FEB 2, 2022 - PEtR Commission Meeting • Share 4 year plan for facility refurbishment/replacement/enhancements • MAR 2, 2022 - PEtR Commission Meeting • Share inventory of programs, services, marketing - identify gaps Parks Et Recreation PROGRAMMING Multi-Gen Center Operations Fitness Programs and Events let- Parks Et Recreation PROGRAMMING Special Interest Programs Senior Services &t Programs lot Parks Et Recreation PROGRAMMING Aquatics Programs Et Events Special Events &t Partnered Events � � a � �.� �•; .,,-^�•: ;i� _• "! � {�..� � �� Ze+� ��, Apr. � _ ' _ _ �� , Parks Et Recreation PROGRAMMING Youth Fx Adult Sports School Programs f• Aw- _ s > A8A Parks Et Recreation SERVICES low Li Facility Et Equipment Partnership and Park Ranger Program Et Rentals/ Reservations assistance with Joint Management of Community Projects Public Lands Gaps in Programs / Services - Discussion i PEtR Marketing F± Communication How effective are our strategies and where are the daps? • Social Media p � • Website � 4 !ii • Email Blasts • Print (flyers, posters, etc. ) "t' � "r, ..A • Print media • Facility based • Partners (i .e. AJUSD) Next Steps Community Outreach - ongoing throughout summer and next event season Share results with commission and identify potential funding sources Parks Ft Recreation Commission to adopt a Parks a Recreation Strategic Plan DISCUSSION / QUESTIONS City of Apache Junction, Arizona 300 E Superstition Boulevard U z Agenda Item Cover Sheet Apache Junction,AZ 85119 �Piz oN* File ID: 22-153 Sponsor: Liz Langenbach Agenda Date: 3/2/2022 Index: In Control: Parks&Recreation Commission Regular Meeting of the Parks and Recreation Commission to be held at 6:00 p.m. on April 6, 2022 in the city council chambers located at 300 E. Superstition Boulevard. City of Apache Junction,Arizona Page 1 Printed on 121912025