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HomeMy WebLinkAbout2022 12.07 PRC AgendaParks & Recreation Commission City of Apache Junction, Arizona Agenda Meeting Location: City Council Chambers at City Hall 300 E Superstition Blvd Apache Junction, AZ 85119 apachejunctionaz.gov P: (480) 983-2181 City Council Chambers6:00 PMWednesday, December 7, 2022 1.Call to Order 2.Pledge of Allegiance 3.Roll Call 4.Consent Agenda The commission may, at this time, take single action on any or all items listed as consent agenda items. These include acceptance of agenda and acceptance of minutes. Any member of the commission may remove any item from the consent agenda for discussion and cause a separate vote on the matter later in the agenda. 22-776 Consideration of approval of agenda. Sponsors:Liz Langenbach 22-777 Consideration of approval of regular meeting minutes of November 2, 2022. Sponsors:Liz Langenbach PR 11022022 Meeting MinutesAttachments: 5.Information and Reports The chair at this time may announce information regarding activities involving Parks and Recreation matters, such as, but not limited to attendance of commission members at community meetings or events, seminars or conferences, or upcoming events or conferences 6.Staff Report The Director or those individuals designated by the Director may present information pertinent to items under consideration or information related to the operation of the department. 22-778 Presentation and discussion on projects and opportunities in the parks and other service areas. Sponsors:Liz Langenbach 22-779 Presentation, discussion and update on upcoming events and activities. Sponsors:Jamie Sullivan Page 1 City of Apache Junction, Arizona Printed on 12/9/2025 December 7, 2022Parks & Recreation Commission Agenda 7.Old Business 22-780 Update regarding progress towards the Tree City USA designation. Sponsors:Liz Langenbach 22-781 Update on community engagement outreach for new housing developments to promote city facilities, programs, and services. Sponsors:Liz Langenbach and Jamie Sullivan 8.New Business 22-782 Presentation and discussion on impacts of summer/fall storms on parks and open spaces. Sponsors:Liz Langenbach 22-783 Election of Parks and Recreation Commission Chairperson and Vice-Chairperson. Sponsors:Liz Langenbach 9.Call to Public Arizona Open Meeting Law allows individuals to address Commission on any issue within the jurisdiction of the Commission. Commission may not answer your questions or discuss your comments at this time. However, at the conclusion of Call to the Public, Commission may do any of the following: 1) respond to criticism made by any individual who addresses the Commission; 2) ask staff to review a matter; 3) ask staff to place the matter on a future agenda. Commission shall not discuss or take legal action on matters raised at Call to the Public unless the matters have been properly noticed for discussion and legal action. Please stand, approach the podium microphone and state your name and address after being called to speak. There is a three (3) minute time limit per speaker. 10.Call for Future Agenda Items At this time Parks and Recreation commissioners or Parks and Recreation staff members are given the opportunity to suggest a topic or topics to be added to the next or any subsequent agenda of the Parks and Recreation Commission. No discussion of the topics suggested are to take place at this time 11.Selection of Meeting Dates, Times, Location and Purpose 22-784 Cancellation of the Regular Meeting of the Parks and Recreation Commission on January 4th and moving the regular February meeting from February 1, 2023 to 6:00 p.m. on February 8, 2023 in the city council chambers located at 300 E. Superstition Boulevard. Sponsors:Liz Langenbach 12.Adjournment The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities. Specific requests may be made by contacting the Human Resources Office at (480) 474-2617 or TDD (480) 983-0095. Page 2 City of Apache Junction, Arizona Printed on 12/9/2025 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 22-776 Agenda Date: 12/7/2022 Sponsor: Liz Langenbach In Control: Parks & Recreation CommissionIndex: Consideration of approval of agenda. Page 1 City of Apache Junction, Arizona Printed on 12/9/2025 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 22-777 Agenda Item No. Agenda Date: 12/7/2022 Sponsor: Liz Langenbach In Control: Parks & Recreation CommissionIndex: Consideration of approval of regular meeting minutes of November 2, 2022. Page 1 City of Apache Junction, Arizona Printed on 12/9/2025 Meeting Location: City Council Chambers at City Hall 300 E Superstition Blvd Apache Junction, AZ 85119 apachejunctionaz.gov P: (480) 983-2181 City of Apache Junction, Arizona Meeting Minutes Parks & Recreation Commission 6:00 PM City Council ChambersWednesday, November 2, 2022 Call to Order1. Chair Wayne Standage called the regular meeting of the City of Apache Junction Parks and Recreation Commission to order at 6:00 p.m. Pledge of Allegiance2. Chair Wayne Standage led in the Pledge of Allegiance. Roll Call3. Chairperson Standage, Commissioner Schoenbeck, Vice Chair Borey, Commissioner Kyhn, Commissioner Moore, Commissioner Moeller, and Commissioner Bigelow Present 7 - Staff present: Liz Langenbach, Parks and Recreation Director Jamie Sullivan, Recreation Superintendent Kelly Martin, Park Ranger Supervisor Carol Otto, Parks and Recreation Administrative Assistant Consent Agenda4. Commissioner Frank Schoenbeck moved that the Parks and Recreation Commission accept the agenda as amended and approve the minutes from the October 5, 2022 regular meeting. Commissioner Terralle Moore seconded the motion. This was approved. Yes:Chairperson Standage, Commissioner Schoenbeck, Vice Chair Borey, Commissioner Kyhn, Commissioner Moore, Commissioner Moeller and Commissioner Bigelow 7 - No:0 22-700 Consideration of approval of agenda. 22-701 Consideration of approval of regular meeting minutes of October 5, 2022. PR Meeting Minutes 10052022Attachments: Information and Reports5. Commissioner Schoenbeck shared ideas for next year’s Halloween event. Commissioner Moore commented that this was a great event and Vice Chair Borey echoed those sentiments and added what a great job everyone did. Commissioner Moeller said she volunteered for Trunk Page 1City of Apache Junction, Arizona November 2, 2022Parks & Recreation Commission Meeting Minutes or Treat and shared positive feedback on this specifically. Commissioner Kyhn shared that the Mud Run event had a huge turnout and was great fun. Staff Report6. 22-702 Presentation and discussion on projects and opportunities in the parks and other service areas. Director Liz Langenbach gave an update that the P&R Administration and storage moving to the Multi-Generational Center was covered at last night's council meeting and met with approval of a fitness deck on the roof of the building. She shared the many benefits of such space. We will move forward with the plan in January. Director Langenbach shared slides of the flowers at the focal point and shared details about them. She also reviewed project accomplished at our last Make a Difference Day in October. 22-703 Presentation, discussion and update on upcoming events and activities. Recreation Superintendent, Jamie Sullivan, shared slides and gave a review of staffing at the pool last summer. She gave a summary of the many events and activities over the last month including the Mud Run, Pumpkin Plunge and the Halloween event. Superintendent Sullivan also reviewed the November events that are scheduled such as the Park to Park Challenge, and the Cornhole and Pickleball tournaments. She announced the Holiday Event and Light Parade will take place on December 3rd at Flatiron Park with the theme of a Winter Wonderland which will include fake snow. 22-706 Introduction of new commissioner, Sheryl Bigelow. Director Langenbach announced the appointment of Sheryl Bigelow to the commission and gave the new commissioner time to speak. She also announced that Commissioner Heather Moeller was reappointed for another term. Director Langenbach reminded the commission that the Citizen Leadership Institute will be starting in the new year and to encourage others in the community to attend. Old Business7. 22-704 Presentation and discussion by Superintendent Jamie Sullivan regarding an update on the Parks and Recreation Strategic Plan survey. Superintendent Jamie Sullivan gave a presentation on the Strategic Plan survey and an overview of the statistics regarding the respondents. She stated that Management Analyst Riley King will come back to present in early 2023 with details and graphics regarding the outcome of this project. Director Liz Langenbach asked commissioners to think about short term and long terms goals. Vice Chair Judy Borey asked if surveys went to homes and Superintendent Sullivan responded that they were distributed at events and at the pool. Vice Chair Borey volunteered to deliver them to mobile homes in the area. Commissioner Sheryl Bigelow volunteered to add them to food boxes that the Salvation Army delivers. Superintendent Jamie Sullivan suggested putting them in Senior Living facilities along with home delivered meals to senior citizens. 22-705 Dutchman Dog Park - Update and discussion on operations, usage, and public art installation. Director Liz Langenbach gave an update on the upcoming art installation at Dutchman Dog Page 2City of Apache Junction, Arizona November 2, 2022Parks & Recreation Commission Meeting Minutes Park. Tucson sculptor, Trevor O’Tool, has been commissioned to create large, conceptualized pieces for the park, which Director Langenbach shared slides. She also briefly discussed the overseeding plan of the park and the use of rotation to improve the growth of the grass. Director Langenbach stated that with new people visiting the dog park, another push to educate the public about the park’s rules and encouragement to have dog’s licensed and vaccinated will be made. Commissioner Terralle Moore inquired about tree donations and Director Langenbach answered that there has been only one so far. New Business8. 22-707 Presentation and discussion of security cameras at parks. Director Langenbach introduced Park Ranger Supervisor Kelly Martin to speak regarding the topic of use of cameras at the various parks. He gave a slide presentation with a legend of the numbers of cameras and their locations. He noted that the cameras are not only there for our park rangers, but also for the police department, as well as the safety of patrons using the parks. He gave detailed information including which cameras have recording capabilities and how long these are kept. Supervisor Martin also shared the plan for future cameras. 22-708 Discussion on the process for the election of officers for the Parks and Recreation Commission. Director Liz Langenbach stated that our commission typically holds elections in December and gave a brief overview of the process to the commissioners. She explained that each person will receive instructions prior to next month’s meeting. Call to Public9. None. Call for Future Agenda Items10. Commissioner Schoenbeck asked that we review Tree City USA in the future. Director Langenbach would like to cover outreach to new developments and Chairman Standage would like a storm water update. Selection of Meeting Dates, Times, Location and Purpose11. 22-709 Regular Meeting of the Parks and Recreation Commission to be held at 6:00 p.m. on December 7, 2022 in the city council chambers located at 300 E. Superstition Boulevard. Commissioner Frank Schoenbeck moved seconded by Commissioner Terralle Moore that the regular session of the Parks and Recreation Commission be held September 7, 2022 at 6:00 p.m. in the city council chambers located at 300 E. Superstition Boulevard, Apache Junction. This was approved. Yes:Chairperson Standage, Commissioner Schoenbeck, Vice Chair Borey, Commissioner Kyhn, Commissioner Moore, Commissioner Moeller and Commissioner Bigelow 7 - No:0 Page 3City of Apache Junction, Arizona November 2, 2022Parks & Recreation Commission Meeting Minutes Adjournment12. Chair Wayne Standage adjourned the meeting at 7:20 p.m. Page 4City of Apache Junction, Arizona Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 22-778 Agenda Item No. Agenda Date: 12/7/2022 Sponsor: Liz Langenbach In Control: Parks & Recreation CommissionIndex: Presentation and discussion on projects and opportunities in the parks and other service areas. Page 1 City of Apache Junction, Arizona Printed on 12/9/2025 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 22-779 Agenda Date: Sponsor: Jamie Sullivan In Control: Parks & Recreation CommissionIndex: Presentation, discussion and update on upcoming events and activities . Page 1 City of Apache Junction, Arizona Printed on 12/9/2025 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 22-780 Agenda Item No. Agenda Date: 12/7/2022 Sponsor: Liz Langenbach In Control: Parks & Recreation CommissionIndex: Update regarding progress towards the Tree City USA designation. Page 1 City of Apache Junction, Arizona Printed on 12/9/2025 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 22-781 Agenda Item No. Agenda Date: 12/7/2022 Sponsor: Liz Langenbach and Jamie Sullivan In Control: Parks & Recreation CommissionIndex: Update on community engagement outreach for new housing developments to promote city facilities, programs, and services. Page 1 City of Apache Junction, Arizona Printed on 12/9/2025 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 22-782 Agenda Date: 12/7/2022 Sponsor: Liz Langenbach In Control: Parks & Recreation CommissionIndex: Presentation and discussion on impacts of summer/fall storms on parks and open spaces. Page 1 City of Apache Junction, Arizona Printed on 12/9/2025 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 22-783 Agenda Item No. Agenda Date: 12/7/2022 Sponsor: Liz Langenbach In Control: Parks & Recreation CommissionIndex: Election of Parks and Recreation Commission Chairperson and Vice-Chairperson. Page 1 City of Apache Junction, Arizona Printed on 12/9/2025 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 22-784 Agenda Date: 12/7/2022 Sponsor: Liz Langenbach In Control: Parks & Recreation CommissionIndex: Cancellation of the Regular Meeting of the Parks and Recreation Commission on January 4th and moving the regular February meeting from February 1, 2023 to 6:00 p.m. on February 8, 2023 in the city council chambers located at 300 E. Superstition Boulevard. Page 1 City of Apache Junction, Arizona Printed on 12/9/2025