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HomeMy WebLinkAbout2023 02.08 PRC AgendaParks & Recreation Commission City of Apache Junction, Arizona Agenda Meeting Location: City Council Chambers at City Hall 300 E Superstition Blvd Apache Junction, AZ 85119 apachejunctionaz.gov P: (480) 983-2181 City Council Chambers6:00 PMWednesday, February 8, 2023 1.Call to Order 2.Pledge of Allegiance 3.Roll Call 4.Consent Agenda The commission may, at this time, take single action on any or all items listed as consent agenda items. These include acceptance of agenda and acceptance of minutes. Any member of the commission may remove any item from the consent agenda for discussion and cause a separate vote on the matter later in the agenda. 23-029 Consideration of approval of agenda. Sponsors:Liz Langenbach 23-030 Consideration of approval of regular meeting minutes of December 7, 2022. Sponsors:Liz Langenbach PR 12072022 Meeting MinutesAttachments: 5.Information and Reports The chair at this time may announce information regarding activities involving Parks and Recreation matters, such as, but not limited to attendance of commission members at community meetings or events, seminars or conferences, or upcoming events or conferences 6.Staff Report The Director or those individuals designated by the Director may present information pertinent to items under consideration or information related to the operation of the department. 23-031 Presentation and discussion on projects and opportunities in the parks and other service areas. Sponsors:Liz Langenbach 23-032 Presentation, discussion and update on upcoming events and activities. Sponsors:Liz Langenbach and Jamie Sullivan Page 1 City of Apache Junction, Arizona Printed on 12/9/2025 February 8, 2023Parks & Recreation Commission Agenda 7.Old Business 23-033 Presentation and discussion on the strategic plan community survey results and next steps. Sponsors:Liz Langenbach 23-040 Update on community engagement outreach for new housing developments to promote city facilities, programs, and services. Sponsors:Liz Langenbach 8.New Business 23-041 City Code Updates - Discussion on updates to the city code related to the Parks and Recreation department. Sponsors:Liz Langenbach Article 2-8 PARKS AND RECREATION COMMISSION Article 3-13 PARKS AND RECREATION DEPARTMENT Attachments: 9.Call to Public Arizona Open Meeting Law allows individuals to address Commission on any issue within the jurisdiction of the Commission. Commission may not answer your questions or discuss your comments at this time. However, at the conclusion of Call to the Public, Commission may do any of the following: 1) respond to criticism made by any individual who addresses the Commission; 2) ask staff to review a matter; 3) ask staff to place the matter on a future agenda. Commission shall not discuss or take legal action on matters raised at Call to the Public unless the matters have been properly noticed for discussion and legal action. Please stand, approach the podium microphone and state your name and address after being called to speak. There is a three (3) minute time limit per speaker. 10.Call for Future Agenda Items At this time Parks and Recreation commissioners or Parks and Recreation staff members are given the opportunity to suggest a topic or topics to be added to the next or any subsequent agenda of the Parks and Recreation Commission. No discussion of the topics suggested are to take place at this time 11.Selection of Meeting Dates, Times, Location and Purpose 23-042 Regular Meeting of the Parks and Recreation Commission to be held at 6:00 p.m. on March 1, 2023 in the city council chambers located at 300 E. Superstition Boulevard. Sponsors:Liz Langenbach 12.Adjournment The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities. Specific requests may be made by contacting the Human Resources Office at (480) 474-2617 or TDD (480) 983-0095. Page 2 City of Apache Junction, Arizona Printed on 12/9/2025 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 23-029 Agenda Date: 2/8/2023 Sponsor: Liz Langenbach In Control: Parks & Recreation CommissionIndex: Consideration of approval of agenda. Page 1 City of Apache Junction, Arizona Printed on 12/9/2025 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 23-030 Agenda Date: 2/8/2023 Sponsor: Liz Langenbach In Control: Parks & Recreation CommissionIndex: Consideration of approval of regular meeting minutes of December 7, 2022. Page 1 City of Apache Junction, Arizona Printed on 12/9/2025 Meeting Location: City Council Chambers at City Hall 300 E Superstition Blvd Apache Junction, AZ 85119 apachejunctionaz.gov P: (480) 983-2181 City of Apache Junction, Arizona Meeting Minutes Parks & Recreation Commission 6:00 PM City Council ChambersWednesday, December 7, 2022 Call to Order1. Chair Wayne Standage called the regular meeting of the City of Apache Junction Parks and Recreation Commission to order at 6:00 p.m. Pledge of Allegiance2. Chair Wayne Standage led in the Pledge of Allegiance. Roll Call3. Chairperson Schoenbeck, Vice Chair Moeller, Commissioner Standage, Commissioner Borey, and Commissioner Moore Present 5 - Commissioner Kyhn, and Commissioner BigelowExcused2 - Staff present: Liz Langenbach, Parks and Recreation Director Jamie Sullivan, Recreation Superintendent Carol Otto, Parks and Recreation Administrative Assistant Consent Agenda4. Commissioner Frank Schoenbeck moved that the Parks and Recreation Commission accept the agenda as presented and approve the minutes from the November 2, 2022 regular meeting. Commissioner Moore seconded the motion. This was approved. Yes:Chairperson Schoenbeck, Vice Chair Moeller, Commissioner Standage, Commissioner Borey and Commissioner Moore 5 - No:0 Excused:Commissioner Kyhn and Commissioner Bigelow2 - 22-776 Consideration of approval of agenda. 22-777 Consideration of approval of regular meeting minutes of November 2, 2022. PR 11022022 Meeting MinutesAttachments: Information and Reports5. Several commission members shared positive comments about the Holiday event despite cancellation due to rain. Commissioner Moore was pleased with the new fitness equipment at the MGC. Page 1City of Apache Junction, Arizona December 7, 2022Parks & Recreation Commission Meeting Minutes Staff Report6. 22-778 Presentation and discussion on projects and opportunities in the parks and other service areas. Director Langenbach gave an update on parks and other service areas including the Pickleball Courts at Prospector Park, the renovation of the tennis courts at Superstition Shadows Park, Aquatics facility updates, and the ramada and fencing at Silly Mountain Park. 22-779 Presentation, discussion and update on upcoming events and activities . Recreation Superintendent Jamie Sullivan gave a presentation about the numerous awards that our Parks and Recreation department took home from the APRA awards ceremony. She shared a video presentation on each and mentioned the person in charge of that area. She also shared about upcoming events and activities such as My Park My Gym, the Polar Express movie night, the adult flag football tournament, and others. She advised the commission that the close date of the surveys has been extended and also that the MGC has received new cardio equipment and free weights. Old Business7. 22-780 Update regarding progress towards the Tree City USA designation. Director Langenbach gave an update on the progress towards the Tree City USA designation. She and Recreation Coordinator, Jared Grimm, have met with Megan Lasley, from the Department of Forestry and Fire Management, who outlined the requirements for the designation, as well as necessary updates to the city code. We will need to include a celebration of Arbor Day for this application. 22-781 Update on community engagement outreach for new housing developments to promote city facilities, programs, and services. Director Liz Langenbach gave an update on the community engagement outreach by sharing that the city manager's office is working closely with the public information officer to compile information from each department to include in each bag to be distributed. New Business8. 22-782 Presentation and discussion on impacts of summer/fall storms on parks and open spaces. Director Langenbach shared photos and a short report regarding recent rain and summer monsoons. Our department is seeking proposals to assess drainage and culverts throughout parks. Page 2City of Apache Junction, Arizona December 7, 2022Parks & Recreation Commission Meeting Minutes 22-783 Election of Parks and Recreation Commission Chairperson and Vice-Chairperson. Chair Wayne Standage called for a motion to open nominations for Chairperson of the Parks and Recreation Commission. Commissioner Schoenbeck moved to open nominations, seconded by Commissioner Moore. A roll call vote was conducted. Motion passes 5-0. Chair Standage called for nominations. Vice-Chair Judy Borey made a motion to nominate Commissioner Frank Schoenbeck as Chair of the Parks and Recreation Commission. Chair Standage called for any other nominations and Commissioner Terralle Moore made a motion to nominate Commissioner Heather Moeller for Chair. Chair Standage called for nominations twice more and none were put forth. Chair Wayne Standage called for a motion to close nominations for Chairperson of the Parks and Recreation Commission. Commissioner Schoenbeck moved to close nominations, seconded by Commissioner Moore. A roll call vote was conducted. Motion passes 5-0. Chair Standage called for a roll call vote for the election of Frank Schoenbeck as Chair which was conducted with an outcome of 4-1 with votes as follows: Commissioners Moeller, Schoenbeck, Vice-Chair Borey and Chair Standage in favor and Commissioner Moore opposed. With a majority vote, Frank Schoenbeck was approved as the new Chair of the Parks and Recreation Commission. Chair Wayne Standage called for a motion to open nominations for Vice-Chairperson of the Parks and Recreation Commission. Commissioner Moore moved to open nominations, seconded by Commissioner Schoenbeck. A roll call vote was conducted. Motion passes 5-0. Chair Standage called for nominations. Commissioner Terralle Moore made a motion to nominate Commissioner Heather Moeller as Vice-Chair of the Parks and Recreation Commission. Chair Standage called for any other nominations and Vice-Chair Judy Borey made a motion to nominate Commissioner Terralle Moore for Vice-Chair. Chair Standage called for nominations twice more and none were put forth. Chair Wayne Standage called for a motion to close nominations for Chairperson of the Parks and Recreation Commission. Commissioner Schoenbeck moved to close nominations, seconded by Commissioner Moore. A roll call vote was conducted. Motion passes 5-0. Chair Standage called for a roll call vote for the election of Heather Moeller as Vice-Chair which was conducted with an outcome of 4-1 with votes as follows: Commissioners Schoenbeck, Moeller, Moore, and Chair Standage in favor with Vice-Chair Borey opposed. With a majority vote, Heather Moeller was approved as the new Vice-Chairperson of the Parks and Recreation Commission. Wayne Standage turned the meeting over to Frank Schoenbeck at this time. Call to Public9. none. Call for Future Agenda Items10. none. Selection of Meeting Dates, Times, Location and Purpose11. 22-784 Cancellation of the Regular Meeting of the Parks and Recreation Commission on January 4th and moving the regular February meeting from February 1, 2023 to 6:00 p.m. on February 8, 2023 in the city council chambers located at 300 E. Superstition Boulevard. Director Langenbach gave reasons for cancelling the January meeting and moving the February meeting until the 8th. Vice Chair Heather Moeller made a motion seconded by Commissioner Teralle Moore that the Parks and Recreation Commission cancel the regular meeting on January 4th, 2023 and move the regular meeting from February 1st, to February 8th, 2023 at 6:00 p.m. in the city council chambers located at 300 E. Superstition Boulevard. This was approved 5-0. Page 3City of Apache Junction, Arizona December 7, 2022Parks & Recreation Commission Meeting Minutes Yes:Chairperson Schoenbeck, Vice Chair Moeller, Commissioner Standage, Commissioner Borey and Commissioner Moore 5 - No:0 Excused:Commissioner Kyhn and Commissioner Bigelow2 - Adjournment12. Chairman Frank Schoenbeck adjourned the meeting at 7:13 p.m. Page 4City of Apache Junction, Arizona Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 23-031 Agenda Date: 2/8/2023 Sponsor: Liz Langenbach In Control: Parks & Recreation CommissionIndex: Presentation and discussion on projects and opportunities in the parks and other service areas. Page 1 City of Apache Junction, Arizona Printed on 12/9/2025 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 23-032 Agenda Date: 2/8/2023 Sponsor: Liz Langenbach and Jamie Sullivan In Control: Parks & Recreation CommissionIndex: Presentation, discussion and update on upcoming events and activities . Page 1 City of Apache Junction, Arizona Printed on 12/9/2025 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 23-033 Agenda Date: 2/8/2023 Sponsor: Liz Langenbach In Control: Parks & Recreation CommissionIndex: Presentation and discussion on the strategic plan community survey results and next steps. Page 1 City of Apache Junction, Arizona Printed on 12/9/2025 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 23-040 Agenda Date: 2/8/2023 Sponsor: Liz Langenbach In Control: Parks & Recreation CommissionIndex: Update on community engagement outreach for new housing developments to promote city facilities, programs, and services. Page 1 City of Apache Junction, Arizona Printed on 12/9/2025 Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 23-041 Agenda Date: 2/8/2023 Sponsor: Liz Langenbach In Control: Parks & Recreation CommissionIndex: City Code Updates - Discussion on updates to the city code related to the Parks and Recreation department. Page 1 City of Apache Junction, Arizona Printed on 12/9/2025 ARTICLE 2-8: PARKS AND RECREATION COMMISSION Section 2-8-1 Creation 2-8-2 Membership and terms of office 2-8-3 Salaries and personal expenses 2-8-4 Officers 2-8-5 Meetings 2-8-6 Vacancies 2-8-7 Removal of members 2-8-8 Duties § 2-8-1 CREATION. A Parks and Recreation Commission of the City of Apache Junction is hereby created. (Prior Code, § 2-8-1) § 2-8-2 MEMBERSHIP AND TERMS OF OFFICE. (A) The Parks and Recreation Commission shall consist of 7 members who shall be appointed by the Mayor and approved by the Council. Ex-officio members, without voting privileges, may be designated by the Mayor with the approval of the Council. (B) Commission members shall all serve for a term of 3 years or until their successors are duly appointed by the Council. Terms of members shall be so staggered that the terms of no more than 3 members shall expire in any 1 year and, in accordance with this section, all such terms shall expire on October 31 of succeeding years, except that in the event of the Board membership complement falling below the required quorum level set forth in § 2-8-5, the membership vacancies shall be filled by the Council for their unexpired terms any time before the annual October appointment cycle using the then- existing talent bank applications. If a reduction in membership is ever approved by the Council, the terms of office due to expire or unfilled at the time of amendment shall remain so and no future appointments shall be made to replace those members. (C) All members shall be residents of the City of Apache Junction. (Prior Code, § 2-8-2) (Am. Ord. 1328, passed 10-27-2008; Am. Ord. 1520, passed 12-7-2021) § 2-8-3 SALARIES AND PERSONAL EXPENSES. The members of the Parks and Recreation Commission shall receive no salaries or other remuneration for their services in such capacity, and shall not be entitled to personal expanses incurred by them in the discharge of their official duties, except to the extent and purposes and amount such expense is first authorized and approved in advance by the Council. (Prior Code, § 2-8-3) § 2-8-4 OFFICERS. The Commission shall elect a Chairperson, Vice Chairperson and Secretary from their members to serve for a period of 1 year. The Vice Chairperson shall preside at meetings in the absence of the Chairperson. (Prior Code, § 2-8-4) § 2-8-5 MEETINGS. The Commission shall establish a regular meeting day and time at least once a month. Special meetings may be called as required. A quorum shall consist of 4 voting members for the transaction of all business. (Prior Code, § 2-8-5) § 2-8-6 VACANCIES. Vacancies shall be filled by the Council in accordance to Vol. I, § 2-8-2 for the unexpired term of the member affected. (Prior Code, § 2-8-6) § 2-8-7 REMOVAL OF MEMBERS. Members of the Commission serve at the pleasure of the Council and may be removed by the Mayor with the concurrence of the Council. A member shall not be absent from Parks and Recreation Commission regular meetings for more than 3 consecutive times without a reasonable excuse. After the absence of 3 consecutive meetings the remaining members of the Parks and Recreation Commission shall vote to retain or recommend to the Council that the absentee member be relieved of his or her duties on the Commission. (Prior Code, § 2-8-7) § 2-8-8 DUTIES. The Commission through the Director of Community Services shall recommend regulations and policy for the government, control and improvement of the public parks of the City of Apache Junction. The Commission shall also recommend fees for the use of public park facilities and recommend full time or seasonal employees as necessary for the efficient management of the city parks and recreation program. (Prior Code, § 2-8-8) ARTICLE 3-13: DEPARTMENT OF PARKS AND RECREATION Section 3-13-1 Department established 3-13-2 Divisions of the Department 3-13-3 Powers and duties 3-13-4 Assignment and custody of physical properties 3-13-5 Banner placement and supervision § 3-13-1 DEPARTMENT ESTABLISHED. There is hereby created the Department of Parks and Recreation, an executive department of the city. It shall consist of the Director of Parks and Recreation who shall be the head of the department and all officers and employees assigned thereto. All such officers and employees shall perform their duties subject to the supervision of the director, who shall operate solely under the guidance and direction of, and report directly to, the City Manager. The Director of Parks and Recreation shall supervise the department in accordance with the applicable personnel ordinances and Vol. I, Article 3-10 and shall exercise such powers and perform such duties as are customarily conferred and required by Vol. I, applicable ordinances, resolutions or lawful directives. The position of Director of Parks and Recreation is hereby declared as classified service, and the Director shall be appointed and removed by the City Manager subject to ratification of the Council and shall serve and receive such compensation as shall be determined in accordance with the applicable personnel ordinance. (Prior Code, § 3-13-1) § 3-13-2 DIVISIONS OF THE DEPARTMENT. There are hereby created within the Department of Parks and Recreation, the divisions of recreation, park development and maintenance; and other such divisions as the Director deems appropriate for the efficient and expeditious operation of the department. Division heads shall be appointed and removed by the Director of Parks and Recreation subject to ratification by the City Manager and the provisions of Vol. I, Article 3-10 as it now exists or may be hereafter amended. (Prior Code, § 3-13-2) § 3-13-3 POWERS AND DUTIES. The Director of Parks and Recreation shall: (A) Administer and operate existing recreation and park areas, facilities and programs and plan for the acquisition, development and operation of proposed facilities and programs in accordance with policies set by the Director, by lawful directives, by the Council and, when possible, with the recommendations formulated by the Parks and Recreation Commission; (B) Prepare an annual budget for presentation to the Council; (C) Inform the general public of the services and facilities being provided by the Department of Parks and Recreation; address professional civic and lay groups on recreational subjects; solicit suggestions from the general public on increasing the effectiveness of the recreation programs; cooperate with governmental and voluntary organizations and agencies in the solving of recreation problems; provide, upon request, assistance of a technical nature to community agencies and organizations on problems related to recreation and park facilities and programs; (D) Assist community organizations in the promotion of recreation services; conduct studies of local conditions and needs for recreation services; assist with the recruitment and training of professional recreation personnel and volunteer leaders; (E) Upon request, advise the Council, the Parks and Recreation Commission and community organizations concerning the expenditure of public funds for recreation and parks; acquisition, design and development of recreation facilities and areas; and shall maintain effective and cooperative relations with all city officials, state and federal agencies and with local, state and national voluntary recreation organizations; (F) With the approval of the Mayor and Council, post such rules and regulations as deemed necessary for the conduct of persons in the parks and other recreational facilities under his or her jurisdiction; and (G) Supervise, process and approve all requests for placement of banners at designated public property locations currently and as established in the future, in accordance with Vol. I, § 3-13-5. (Prior Code, § 3-13-3) § 3-13-4 ASSIGNMENT AND CUSTODY OF PHYSICAL PROPERTIES. All parks, playgrounds, recreational facilities and open space properties of the city shall be and are hereby assigned to the Department of Parks and Recreation. The Director of Parks and Recreation shall be the custodian of all tools, equipment and other personal property assigned to the department of community services. (Prior Code, § 3-13-4) § 3-13-5 BANNER PLACEMENT AND SUPERVISION. (A) Any person, partnership, association, company or corporation may request the placement of banner(s) on designated locations on city-owned property by filing with the Director of the Parks and Recreation Department or designee thereof (hereinafter "director") an installation fee as established in Vol. I, Article 4-1 Parks and Recreation Fee Schedule, and a completed application provided by the parks and recreation department stating the following: name of applicant, address, phone number, sponsoring organization, contact person, purpose of banner, complete description of activity being promoted and description of the message, artwork and logos to be displayed. (B) Permission to display a banner is subject to a "first-come, first-serve" basis, provided that the following is satisfied: the banner promotes an event or service available for or open to the general public which is of community-wide interest in the city; and the request for the display of the banner has been initiated at least 30 consecutive calendar days before the desired date of placement. (C) All banners may be displayed for a maximum of 14 consecutive calendar days once a year. All banners shall be made and supplied by applicant or its agent and shall be made of flame retardant heavy canvas (12-ounce minimum), 18-ounce vinyl or equivalent in strength and durability according to industry standards. All banners must have printing on both sides, with perimeter grommets spaced no further than 2 feet apart, with a minimum of eight 6-inch wind relief holes or baffles, and can be no larger than 3 feet tall and 30 feet long. (D) The Director shall supervise city personnel in actual removal and placement of banners at initial placement and at other times for maintenance and replacement as requested by applicant. However, applicant shall have the responsibility for informing the Director of the need for such replacement and maintenance based on a visual inspection. Applicant must deliver a new banner to the director in situations in which replacement is needed. If the Director observes at any time after the banner has been displayed that it is damaged, insecurely fastened or obstructs the view of any motorists or pedestrians, the Director may cause such banner to be removed without first notifying the applicant. In such case, the Director shall notify the applicant that the banner was removed and allow the applicant 48 hours to provide the Parks and Recreation Department with a new banner to be displayed. Any display interruption due to removal of the banner by the Director caused by any of the 3 reasons set forth above will not toll the time limitations referenced in division (C) above. (E) Corporate and/or commercial sponsors and their logos may be listed on such banners, but the name and logo of the sponsor shall not exceed 1/3 the height and length of the name of the event, as printed on the banner. Banners cannot be used by political candidates or political committees for campaign purposes. (F) Permission to display banners may be revoked by the Director if applicant fails to follow any of the above-noted requirements. Once the 14-day display period has expired, city personnel shall remove the banner(s) and shall store the banner(s) for 14 additional days, and shall thereafter discard such banner(s) if directed to do so in writing by applicant or if applicant fails to claim the banner(s) at the end of the storage period. (G) Applicant agrees to hold harmless and indemnify the city, its officers, agents and employees for any and all suits relating to any injury or accident or property damage caused by the banners. (H) Any person aggrieved by any decision of the Director must file a written appeal with the City Manager, or designee thereof within 5 working days of the decision. The City Manager shall schedule a hearing and hold the hearing within 5 working days upon receiving the notification. The City Manager shall inform the appellant in writing of the decision to overrule, modify or sustain the Director's action within 3 working days after conclusion of the hearing. The decision of the City Manager shall be final and binding subject only to the civil appeal remedies under A.R.S. §§ 12-981 et seq. (Prior Code, § 3-13-5) Agenda Item Cover Sheet City of Apache Junction, Arizona 300 E Superstition Boulevard Apache Junction, AZ 85119 File ID: 23-042 Agenda Item No. Agenda Date: 2/8/2023 Sponsor: Liz Langenbach In Control: Parks & Recreation CommissionIndex: Regular Meeting of the Parks and Recreation Commission to be held at 6:00 p.m. on March 1, 2023 in the city council chambers located at 300 E. Superstition Boulevard. Page 1 City of Apache Junction, Arizona Printed on 12/9/2025