HomeMy WebLinkAbout2023 04.05 PRC Agenda re�c � City of Apache Junction, Arizona Meeting Location:
City Council Chambers
_ pi
Z' at City Hall
` 300 E Superstition Blvd
Agenda
\ - Apache Junction,AZ
\RiZON� 85119
Parks & Recreation Commission
apachejunctionaz.gov
P:(480)983-2181
Wednesday,April 5,2023 6:00 PM City Council Chambers
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Consent Agenda
The commission may, at this time, take single action on any or all items listed as consent agenda items.
These include acceptance of agenda and acceptance of minutes.Any member of the commission may
remove any item from the consent agenda for discussion and cause a separate vote on the matter later
in
the agenda.
23-156 Consideration of approval of agenda.
Sponsors: Liz Langenbach
23-157 Consideration of approval of regular meeting minutes of March 1,
2023.
Sponsors: Liz Langenbach
Attachments: PR 03012023 Meeting Minutes
5. Information and Reports
The chair at this time may announce information regarding activities involving Parks and Recreation
matters, such as, but not limited to attendance of commission members at community meetings or
events, seminars or conferences, or upcoming events or conferences
6. Staff Report
The Director or those individuals designated by the Director may present information pertinent to items
under consideration or information related to the operation of the department.
23-158 Presentation and discussion on projects and opportunities in the
parks and other service areas.
Sponsors: Liz Langenbach
23-159 Presentation, discussion and update on upcoming events and
activities and recreation programming updates.
Sponsors: Liz Langenbach and Jamie Sullivan
City of Apache Junction,Arizona Page 1 Printed on 121912025
Parks&Recreation Commission Agenda April 5,2023
7. Old Business
23-160 Discussion and consideration to approve the revisions and updates to
city code Article 2-8 and Article 3-13.
Sponsors: Liz Langenbach
Attachments: Article 2-8 PARKS AND RECREATION COMMISSION-Redline
Article 3-13 PARKS AND RECREATION DEPARTMENT-Redlir
23-162 Discussion and update on the Parks& Recreation Strategic Plan.
Sponsors: Jamie Sullivan and Riley King
23-163 Update on the process to purchase 20 acres of our current BLM
leased property at the Rodeo Grounds.
Sponsors: Liz Langenbach
Attachments: BLM LEASED PP AND RODEO
8. New Business
23-164 Presentation and overview of the City of Apache Junction website
resources including an updated facilities webpage and the City's GIS
site.
Sponsors: Liz Langenbach and Riley King
9. Call to Public
Arizona Open Meeting Law allows individuals to address Commission on any issue within the
jurisdiction of the Commission. Commission may not answer your questions or discuss your comments
at this time. However, at the conclusion of Call to the Public, Commission may do any of the following:
1)respond to criticism made by any individual who addresses the Commission;2)ask staff to review a
matter;3) ask staff to place the matter on a future agenda. Commission shall not discuss or take legal
action on matters raised at Call to the Public unless the matters have been properly noticed for
discussion and legal action. Please stand, approach the podium microphone and state your name and
address after being called to speak. There is a three(3)minute time limit per speaker.
10. Call for Future Agenda Items
At this time Parks and Recreation commissioners or Parks and Recreation staff members are given the
opportunity to suggest a topic or topics to be added to the next or any subsequent agenda of the Parks
and Recreation Commission. No discussion of the topics suggested are to take place at this time
11. Selection of Meeting Dates, Times, Location and Purpose
23-165 Regular Meeting of the Parks and Recreation Commission to be held
at 6:00 p.m. on May 3, 2023 in the city council chambers located at
300 E. Superstition Boulevard.
Sponsors: Liz Langenbach
City of Apache Junction,Arizona Page 2 Printed on 121912025
Parks&Recreation Commission Agenda April 5,2023
12. Adjournment
The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and
facilities. Specific requests may be made by contacting the Human Resources Office at(480)474-2617
or TDD(480) 983-0095.
City of Apache Junction,Arizona Page 3 Printed on 121912025
City of Apache Junction, Arizona 300 E Superstition
Boulevard
U z Agenda Item Cover Sheet Apache Junction,AZ 85119
�Piz oN* File ID: 23-156
Sponsor: Liz Langenbach Agenda Date:4/5/2023
Index: In Control: Parks&Recreation Commission
Consideration of approval of agenda.
City of Apache Junction,Arizona Page 1 Printed on 121912025
City of Apache Junction, Arizona 300 E Superstition
Boulevard
U z Agenda Item Cover Sheet Apache Junction,AZ 85119
�Piz oN* File ID: 23-157
Sponsor: Liz Langenbach Agenda Date:4/5/2023
Index: In Control: Parks&Recreation Commission
Consideration of approval of regular meeting minutes of March 1, 2023.
City of Apache Junction,Arizona Page 1 Printed on 121912025
City of Apache Junction, Arizona Meeting Location:
01 City Council Chambers
-�= Meeting Minutes at City Hall
300 E Superstition Blvd
12�N* Parks & Recreation Commission Apache Junction,AZ
85119
apachejunctionaz.gov
P:(480)983-2181
Wednesday, March 1,2023 6:00 PM City Council Chambers
1. Call to Order
Chair Frank Schoenbeck called the regular meeting of the City of Apache Junction Parks and
Recreation Commission to order at 6:00 p.m.
2. Pledge of Allegiance
Chair Frank Schoenbeck led in the Pledge of Allegiance.
3. Roll Call
Present 6- Chairperson Schoenbeck,Vice Chair Moeller, Commissioner Borey,
Commissioner Kyhn, Commissioner Moore, and Commissioner Bigelow
Staff present:
Liz Langenbach, Parks and Recreation Director
Joel Stern, City Attorney
Jamie Sullivan, Recreation Superintendent
Carol Otto, Parks and Recreation Administrative Assistant
Commissioner Sheryl Bigelow arrived at 6:13 p.m.
4. Consent Agenda
Vice Chair Heather Moeller moved that the Parks and Recreation Commission accept the agenda
as presented and approve the minutes from the February 8,2023 regular meeting.Commissioner
Judy Borey seconded the motion.This was approved.
Yes: 4- Chairperson Schoenbeck,Vice Chair Moeller, Commissioner Borey and
Commissioner Kyhn
No: 0
Excused: 1 - Commissioner Moore
Absent: 1 - Commissioner Bigelow
23-106 Consideration of approval of agenda.
23-107 Consideration of approval of regular meeting minutes of February 8, 2023.
Attachments: PR 02082023 Meeting Minutes
City of Apache Junction,Arizona Pagel
Parks&Recreation Commission Meeting Minutes March 1,2023
5. Information and Reports
Several commissioners made positive comments about the events that they attended.
6. Staff Report
23-108 Presentation and discussion on projects and opportunities in the parks and
other service areas.
Parks and Recreation Director, Liz Langenbach, gave an update on parks and other service
areas including newly finished tennis courts and lighting at Superstition Shadows Park, and a
ramada and vault restroom installed at Silly Mountain Park. Prospector Park is having a large
playground structure installed and Dutchman Dog Park will have drainage improvements made
as well as seeding for summer grass.
23-109 Presentation, discussion on upcoming events and activities and recreation
programming updates.
Recreation Superintendent Jamie Sullivan updated the commission on upcoming events and
activities including an update on the recruitment for summer recreation programs. She gave a
review of Februrary events including the Lost Dutchman Marathon and Lost Dutchman Days
and shared some interesting facts about them. She also shared about the Wellness Event, our
first Art Olympics event as well as other special interest events and drop in programs.
Upcoming events such as Blues and Brews, a St. Patrick's Day event, Dino Days, and Itty Bitty
Olympics were covered.
7. Old Business
23-110 Presentation and discussion on revisions and updates to city code Article 2-8
and to Article 3-13.
Attachments: Article 2-8 PARKS AND RECREATION COMMISSION-Redline
Article 3-13 PARKS AND RECREATION DEPARTMENT-Redline
Director Langenbach presented for discussion the revisions to the city code Article 2-8 and also
to Article 3-13. Commissioners were provided with copies including red lined items. She also
informed the commission that to be considered to be a part of Tree City USA program, we need
to include in the city code verbiage regarding our official authority for the care, maintenance and
management of trees in public spaces.
8. New Business
City of Apache Junction,Arizona Page 2
Parks&Recreation Commission Meeting Minutes March 1,2023
23-111 City Attorney Annual Update
Update, review and discussion of Code of Conduct, Conflicts of Interest Law,
Open Meeting Law, Parliamentary Procedure and Public Record Law.
Attachments: CODE OF CONDUCT 2021
CONFLICTS OF INTEREST LAW 2021
OPEN MEETING LAW 2021
PARLIAMENTARY PROCEDURE 2021
PUBLIC RECORD LAW 2021
Chair Frank Schoenbeck commented on the importance of having our City Attorney present to
our commission to keep our reputation of honesty and integrity. City Attorney Joel Stern provided
information for annual review of Code of Conduct, Conflict of Interest Law, Open Meeting Law,
Parliamentary Procedure, and Public Record Law. He cited examples and actions, provided
guidance, and emphasized the importance impartiality, transparency and duty as a civil servant.
9. Call to Public
None.
10. Call for Future Agenda Items
None.
11. Selection of Meeting Dates, Times, Location and Purpose
23-112 Regular Meeting of the Parks and Recreation Commission to be held at 6:00
p.m. on April 5, 2023 in the city council chambers located at 300 E.
Superstition Boulevard.
Vice Chair Moeller moved,seconded by Commissioner Borey,that the regular session of the
Parks and Recreation Commission be held April 5,2023 at 6:00 p.m. in the city council chambers
located at 300 E.Superstition Boulevard,Apache Junction.This was approved.
Yes: 6- Chairperson Schoenbeck,Vice Chair Moeller, Commissioner Borey,
Commissioner Kyhn, Commissioner Moore and Commissioner Bigelow
No: 0
12. Adjournment
Chair Frank Schoenbeck adjourned the meeting at 7:01 p.m.
City of Apache Junction,Arizona Page 3
City of Apache Junction, Arizona 300 E Superstition
Boulevard
U z Agenda Item Cover Sheet Apache Junction,AZ 85119
�Piz oN* File ID: 23-158
Sponsor: Liz Langenbach Agenda Date:4/5/2023
Index: In Control: Parks&Recreation Commission
Presentation and discussion on projects and opportunities in the parks and other service
areas.
City of Apache Junction,Arizona Page 1 Printed on 121912025
City of Apache Junction, Arizona 300 E Superstition
Boulevard
U z Agenda Item Cover Sheet Apache Junction,AZ 85119
�Piz oN* File ID: 23-159
Sponsor: Liz Langenbach and Jamie Sullivan Agenda Date:4/5/2023
Index: In Control: Parks&Recreation Commission
Presentation, discussion and update on upcoming events and activities and recreation
programming updates.
City of Apache Junction,Arizona Page 1 Printed on 121912025
City of Apache Junction, Arizona 300 E Superstition
Boulevard
U z Agenda Item Cover Sheet Apache Junction,AZ 85119
Agenda Item No.
�Piz oN* File ID: 23-160
Sponsor: Liz Langenbach Agenda Date:4/5/2023
Index: In Control: Parks&Recreation Commission
Discussion and consideration to approve the revisions and updates to city code Article 2-8 and
Article 3-13.
City of Apache Junction,Arizona Page 1 Printed on 121912025
ARTICLE 2-8: PARKS AND RECREATION COMMISSION
Section
2-8-1 Creation
2-8-2 Membership and terms of office
2-8-3 Salaries and personal expenses
2-8-4 Officers
2-8-5 Meetings
2-8-6 Vacancies
2-8-7 Removal of members
2-8-8 Duties
§ 2-8-1 CREATION.
A Parks and Recreation Commission of the City of Apache Junction is hereby created.
(Prior Code, § 2-8-1)
§ 2-8-2 MEMBERSHIP AND TERMS OF OFFICE.
(A) The Parks and Recreation Commission shall consist of 7 members who shall be
appointed by the Mayor and approved by the Council. Ex-officio members, without voting
privileges, may be designated by the Mayor with the approval of the Council.
(B) Commission members shall all serve for a term of 3 years or until their successors
are duly appointed by the Council. Terms of members shall be so staggered that the terms
of no more than 3 members shall expire in any 1 year and, in accordance with this section,
all such terms shall expire on October 31 of succeeding years, except that in the event of the
Board membership complement falling below the required quorum level set forth in § 2-8-
5, the membership vacancies shall be filled by the Council for their unexpired terms any
time before the annual October appointment cycle using the then-existing talent bank
applications. If a reduction in membership is ever approved by the Council, the terms of
office due to expire or unfilled at the time of amendment shall remain so and no future
appointments shall be made to replace those members.
(C) All members shall be residents of the City of Apache Junction.
(Prior Code, § 2-8-2) (Am. Ord. 1328, passed 10-27-2008; Am. Ord. 1520, passed 12-7-
2021)
§ 2-8-3 SALARIES AND PERSONAL EXPENSES.
The members of the Parks and Recreation Commission shall receive no salaries or other
remuneration for their services in such capacity, and shall not be entitled to personal
expa i&estxp&jnses incurred by them in the discharge of their official duties, except to the
extent and purposes and amount such expense is first authorized and approved in advance
by the Council.
(Prior Code, § 2-8-3)
§ 2-8-4 OFFICERS.
The Commission shall elect a Chairperson and a;Vice Chairperson and- -S^eretaFy from
their members to serve for a period of 1 year. The Vice Chairperson shall preside at
meetings in the absence of the Chairperson.
(Prior Code, § 2-8-4)
§ 2-8-5 MEETINGS.
The Commission shall establish a regular meeting day and time at least once a month.
Special meetings may be called as required.A quorum shall consist of 4 voting members for
the transaction of all business.
(Prior Code, § 2-8-5)
§ 2-8-6 VACANCIES.
Vacancies shall be filled by the Council in accordance to Vol. I, § 2-8-2 for the unexpired
term of the member affected.
(Prior Code, § 2-8-6)
§ 2-8-7 REMOVAL OF MEMBERS.
Members of the Commission serve at the pleasure of the Council and may be removed by
the Mayor with the concurrence of the Council. A member shall not be absent from Parks
and Recreation Commission regular meetings for more than 3 consecutive times without a
reasonable excuse.After the absence of 3 consecutive meetings the remaining members of
the Parks and Recreation Commission shall vote to retain or recommend to the Council that
the absentee member be relieved of his or her duties on the Commission.
(Prior Code, § 2-8-7)
§ 2-8-8 DUTIES.
The Commission through the Director of(`^,Y„Y,unity SeFviees Parks and Recreation shall
recommend regulations and policy for the government, control and improvement of the
public parks of the City of Apache Junction. The Commission shall also recommend fees for
the use of public park facilities and recommend full time or seasonal employees as
necessary for the efficient management of the city parks and recreation program.
(Prior Code, § 2-8-8)
ARTICLE 3-13: DEPARTMENT OF PARKS AND RECREATION
Section
3-13-1 Department established
3-13-2 Divisions of the Department
3-13-3 Powers and duties
3-13-4 Assignment and custody of physical properties
335 R-.r.r eF placement and su". �ivrrr
§ 3-13-1 DEPARTMENT ESTABLISHED.
There is hereby created the Department of Parks and Recreation, an executive
department of the city. It shall consist of the Director of Parks and Recreation who shall be
the head of the department and all officers and employees assigned thereto.All such
officers and employees shall perform their duties subject to the supervision of the director,
who shall operate solely under the guidance and direction of, and report directly to, the
City Manager. The Director of Parks and Recreation shall supervise the department in
accordance with the applicable personnel ordinances and Vol. I,Article 3-10 and shall
exercise such powers and perform such duties as are customarily conferred and required
by Vol. I, applicable ordinances, resolutions or lawful directives. The position of Director of
Parks and Recreation is hereby declared as classified service, and the Director shall be
appointed and removed by the City Manager subject to ratification of the Council and shall
serve and receive such compensation as shall be determined in accordance with the
applicable personnel ordinance.
(Prior Code, § 3-13-1)
§ 3-13-2 DIVISIONS OF THE DEPARTMENT.
There are hereby created within the Department of Parks and Recreation, the divisions of
recreation, park development and maintenance; and other such divisions as the Director
deems appropriate for the efficient and expeditious operation of the department. Division
heads shall be appointed and removed by the Director of Parks and Recreation subject to
ratification by the City Manager and the provisions of Vol. I,Article 3-10 as it now exists or
may be hereafter amended.
(Prior Code, § 3-13-2)
§ 3-13-3 POWERS AND DUTIES.
The Director of Parks and Recreation shall:
(A) Administer and operate existing recreation and park areas, facilities and programs
and plan for the acquisition, development and operation of proposed facilities and
programs in accordance with policies set by the Director,by lawful directives, by the
Council and,when possible, with the recommendations formulated by the Parks and
Recreation Commission;
(B) Prepare an annual budget for presentation to the Council;
(C) Inform the general public of the services and facilities being provided by the
Department of Parks and Recreation; address professional civic and lay groups on
recreational subjects; solicit suggestions from the general public on increasing the
effectiveness of the recreation programs; cooperate with governmental and voluntary
organizations and agencies in the solving of recreation problems; provide, upon request,
assistance of a technical nature to community agencies and organizations on problems
related to recreation and park facilities and programs;
(D) Assist community organizations in the promotion of recreation services; conduct
studies of local conditions and needs for recreation services; assist with the recruitment
and training of professional recreation personnel and volunteer leaders;
(E) Upon request, advise the Council, the Parks and Recreation Commission and
community organizations concerning the expenditure of public funds for recreation and
parks; acquisition, design and development of recreation facilities and areas; and shall
maintain effective and cooperative relations with all city officials, state and federal agencies
and with local, state and national voluntary recreation organizations;
(F) With the approval of the Mayor and Council, post such rules and regulations as
deemed necessary for the conduct of persons in the parks and other recreational facilities
under his or her jurisdiction; and
(G) Assign the management and care of trees and plants in public spaces to trained staff
and volunteers within the department; and maintain a process for removal and
replacement as guided by the department's Parks, Open Space,And Right Of Way Landscape
Standards, which are regularly updated and visited to ensure best practices.
(H) Create, update and follow routine inspection and maintenance schedules for all city
parks and recreation facilities, including specialty amenities such as playgrounds, skate
parks, and aquatic centers.
(G) Supe. Ase, p. cess and approve all requests foF placement of banners at designated
i § 3_1?_[
(Prior Code, § 3-13-3)
§ 3-13-4 ASSIGNMENT AND CUSTODY OF PHYSICAL PROPERTIES.
All parks, playgrounds, recreational facilities and open space properties of the city shall
be and are hereby assigned to the Department of Parks and Recreation. The Director of
Parks and Recreation shall be the custodian of all tools, equipment and other personal
property assigned to the department of community services.
(Prior Code, § 3-13-4)
§ 3- 2_[ BANNER PLACEMENT AND CTTDI~RVISION
DiFeetor- of the Parks and RecFeation Department or designee thereof(heireina
n n
stating the following: name of applicant, address, phone number-, sp x
) an installation fee as established in Vol. 1,Article 4 4 Parks and Recreation Fee
eentaet , ,
complete EleseFiptiOn of aetivity being PFE)meted and
EiescFiptiep of the nnessage, ar-tiyeoyk-and- le-g s to be displayed.
that the following is satisfied: the banneF promotes an event or-seFvice available f0F oF
for-the display of the ba.mn.e.r been initiated at least 30 consecutive calendar-days before
the desir-ed Aare of placement.
division (C) above.
(E) Corporate and/or-commercial loges may be listed ov suc�
banners, but the na-me and logo ef the sponsorsh-all not exceed 1/3 the height and length of
f t, as t l all er R-,nn h 1't' 1
l—nimm�-ecvr 2�� c vir l��rsrrrrcr.-ncrrrrr2-FS "-miiry c-ccr v`�'npvniTciccrr
P-indifi-itnc or-political committees for rnmnni- ri>>rrincnc
days,follow any of the above-ne-ted- -re-quiFements. Once the 1-4--day display period has expir-ed,
and sh-all-the-ve-;ifte-v disc-;ird Such if diFected-to de- Se- in writing by applicant
OF if lie-apt(mils tA- Claifln tC7l�TeF(s)a the GT1 the sCV1-Rge pGT2V r
city,(G) Applicant agrees to hold harmless and indemnify the its officers,
agents and
employees foF any and- all suits, relating to any,inju-3,--accident OF pFopeFt-Y Elamage
caused by the banners-.
the City Managet!, or- designee thereof within 5 woFking days of the decision. The Cit�r
the notification. The City ManageF shall infor-m the appellant in wFiting of the
deeision to(14) Any peFson aggFieved by any decision of the Dir-ectoF must file a wFitten appeal wi
conclusion of the hearing. The decision of the City Manager-shall be final and bin4i-ag
subject only
the civil'I nnne-]l r-eme und
er
A.R.S.
� p S' §�Q1 eetseq.
(Prio(Prior-
r- Co e, § '2_ 2_[1 Gil .u
City of Apache Junction, Arizona 300 E Superstition
Boulevard
U z Agenda Item Cover Sheet Apache Junction,AZ 85119
'+aizoN►' File ID: 23-162
Sponsor: Jamie Sullivan and Riley King Agenda Date:4/5/2023
Index: In Control: Parks&Recreation Commission
Discussion and update on the Parks & Recreation Strategic Plan.
City of Apache Junction,Arizona Page 1 Printed on 121912025
City of Apache Junction, Arizona 300 E Superstition
Boulevard
U z Agenda Item Cover Sheet Apache Junction,AZ 85119
�Piz oN* File ID: 23-163
Sponsor: Liz Langenbach Agenda Date:4/5/2023
Index: In Control: Parks&Recreation Commission
Update on the process to purchase 20 acres of our current BLM leased property at the Rodeo
Grounds.
City of Apache Junction,Arizona Pagel Printed on 121912025
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City of Apache Junction, Arizona 300 E Superstition
Boulevard
U z Agenda Item Cover Sheet Apache Junction,AZ 85119
�Piz oN* File ID: 23-164
Sponsor: Liz Langenbach and Riley King Agenda Date:4/5/2023
Index: In Control: Parks&Recreation Commission
Presentation and overview of the City of Apache Junction website resources including an
updated facilities webpage and the City's GIS site.
City of Apache Junction,Arizona Page 1 Printed on 121912025
City of Apache Junction, Arizona 300 E Superstition
Boulevard
U z Agenda Item Cover Sheet Apache Junction,AZ 85119
�Piz oN* File ID: 23-165
Sponsor: Liz Langenbach Agenda Date:4/5/2023
Index: In Control: Parks&Recreation Commission
Regular Meeting of the Parks and Recreation Commission to be held at 6:00 p.m. on May 3,
2023 in the city council chambers located at 300 E. Superstition Boulevard.
City of Apache Junction,Arizona Page 1 Printed on 121912025