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Home My WebLink About2024 05.01 PRC Agenda re�c � City of Apache Junction, Arizona Meeting Location: City Council Chambers at City Hall ` s Agenda 300 E Superstition Blvd \ - g Apache Junction,AZ \Ri_ZONr 85119 Parks & Recreation Commission apachejunctionaz.gov P:(480)983-2181 Wednesday, May 1,2024 6:00 PM City Council Chambers 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Consent Agenda The commission may, at this time, take single action on any or all items listed as consent agenda items. These include acceptance of agenda and acceptance of minutes.Any member of the commission may remove any item from the consent agenda for discussion and cause a separate vote on the matter later in the agenda. 24-279 Consideration of approval of agenda. 24-280 Consideration of approval of regular meeting minutes of March 6, 2024. Attachments: Meeting Minutes 3.6.24 5. Information and Reports The chair at this time may announce information regarding activities involving Parks and Recreation matters, such as, but not limited to attendance of commission members at community meetings or events, seminars or conferences, or upcoming events or conferences 6. Staff Report The Director or those individuals designated by the Director may present information pertinent to items under consideration or information related to the operation of the department. 24-281 Presentation and discussion on projects and opportunities in the parks and other service areas. Sponsors: Liz Langenbach 24-282 Presentation, discussion and update on upcoming events and activities. Sponsors: Jamie Sullivan 7. Old Business City of Apache Junction,Arizona Page 1 Printed on 1211012025 Parks&Recreation Commission Agenda May 1,2024 24-283 Discussion and update on Painted Sky Park in Blossom Rock. Sponsors: Liz Langenbach 24-284 Discussion and update on Rodeo Grounds Master Plan. Sponsors: Liz Langenbach Attachments: RODEO EVENT CENTER MASTER PLAN PRESENTATION - 24-329 Update and presentation on Apache Junction's 2024 Tree City USA Status Sponsors: Liz Langenbach Attachments: Tree City USA Certificate 8. New Business 24-285 Presentation and update on programs within Senior Services and youth out-of-school time programs. Attachments: JU 2024 Commission presentation 9. Call to Public Arizona Open Meeting Law allows individuals to address Commission on any issue within the jurisdiction of the Commission. Commission may not answer your questions or discuss your comments at this time. However, at the conclusion of Call to the Public, Commission may do any of the following: 1)respond to criticism made by any individual who addresses the Commission;2)ask staff to review a matter, 3) ask staff to place the matter on a future agenda. Commission shall not discuss or take legal action on matters raised at Call to the Public unless the matters have been properly noticed for discussion and legal action. Please stand, approach the podium microphone and state your name and address after being called to speak. There is a three(3)minute time limit per speaker. 10. Call for Future Agenda Items At this time Parks and Recreation commissioners or Parks and Recreation staff members are given the opportunity to suggest a topic or topics to be added to the next or any subsequent agenda of the Parks and Recreation Commission. No discussion of the topics suggested are to take place at this time 11. Selection of Meeting Dates, Times, Location and Purpose 24-286 Regular Meeting of the Parks and Recreation Commission to be held at 6:00 p.m. on June 5, 2024 in the city council chambers located at 300 E. Superstition Boulevard. 12. Adjournment The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and facilities. Specific requests may be made by contacting the Human Resources Office at(480)474-2617 or TDD(480) 983-0095. City of Apache Junction,Arizona Page 2 Printed on 1211012025 City of Apache Junction, Arizona 300 E Superstition > Apache Junction,Boulevard 85119 _� Agenda Item Cover Sheet p Piz File ID: 24-279 Sponsor: Agenda Date: 5/1/2024 Index: In Control: Parks&Recreation Commission Consideration of approval of agenda. City of Apache Junction,Arizona Page 1 Printed on 1211012025 City of Apache Junction, Arizona 300 E Superstition > Apache Junction,Boulevard 85119 _� Agenda Item Cover Sheet p Agenda Item No. Piz File ID: 24-280 Sponsor: Agenda Date: 5/1/2024 Index: In Control: Parks&Recreation Commission Consideration of approval of regular meeting minutes of March 6, 2024. City of Apache Junction,Arizona Page 1 Printed on 1211012025 City of Apache Junction, Arizona Meeting Location: 01 City Council Chambers -�= Meeting Minutes at City Hall 300 E Superstition Blvd 12�N* Parks & Recreation Commission Apache Junction,AZ 85119 apachejunctionaz.gov P:(480)983-2181 Wednesday, March 6,2024 6:00 PM City Council Chambers 1. Call to Order Chair Heather Moeller called the regular meeting of the City of Apache Junction Parks and Recreation Commission to order at 6:00 p.m. 2. Pledge of Allegiance Chair Heather Moeller led in the Pledge of Allegiance. 3. Roll Call Present 7- Chairperson Moeller,Vice Chair Bigelow, Commissioner Schoenbeck, Commissioner Borey, Commissioner Kyhn, Commissioner Moore, and Commissioner Madrid Staff present: Liz Langenbach, Parks and Recreation Director Jamie Sullivan, Recreation Superintendent Christi Hamm, Senior Administrative Assistant 4. Consent Agenda Commissioner Frank Schoenbeck moved that the Parks and Recreation Commission accept the agenda as presented and approve the minutes with a correction from the February 7,2024 regular meeting. Commissioner Terralle Moore seconded the motion.This was approved. Yes: 7- Chairperson Moeller,Vice Chair Bigelow, Commissioner Schoenbeck, Commissioner Borey, Commissioner Kyhn, Commissioner Moore and Commissioner Madrid No: 0 24-092 Consideration of approval of agenda. 24-093 Consideration of approval of regular meeting minutes of February 7, 2024. Attachments: Meeting Minutes 2.7.2024 5. Information and Reports Several commissioners shared their positive experiences participating in and volunteering for the Lost Dutchman Marathon. Several commissioners expressed how pleased they were with the new fitness deck at the Mult-Generational Center, the fence removal at Superstition City of Apache Junction,Arizona Pagel Parks&Recreation Commission Meeting Minutes March 6,2024 Shadows Skate Park, and attending the Lost Dutchman Rodeo. 6. Staff Report 24-094 Presentation and discussion on projects and opportunities in the parks and other service areas. Director Liz Langenbach informed the commissioners on several upcoming projects. The swimming pool boiler will be replaced, additional artificial turf for the pool will be brought to council, and the MGC flooring replacement is underway. Liz reported the department finalized the drone program for herbicide application and it will be a pilot program for the state to spot treat the hard to access buffelgrass on Silly Mountain. She announced that April 6 is the planned date to invite the community to take the flowers from the Focal Point to prepare for summer planting. 24-095 Presentation, discussion and update on upcoming events and activities. Recreation Superintendent Jamie Sullivan updated the commission on the successful turnout for the recent sleepover event and the butter making class. She mentioned the department's representation in the Lost Dutchman Day's Parade and announced upcoming events, activities, sports, kids camps, and plans for the upcoming holidays. 7. Old Business 24-096 Presentation, discussion and update on Rodeo Grounds Master Plan and survey results. Director Liz Langenbach gave an update on the amount of survey responses received. She noted that J2 Engineering and Design is currently updating the Master Plan draft with the received suggestions and is preparing a phase approach which will include cost estimates and will be brought to council in April. Director Langenbach presented more visual examples of shade structures along with covered stalls from J2. 24-097 Presentation, discussion and update on Painted Sky Park in Blossom Rock. Director Liz Langenbach presented aerial drone footage displaying the current status of Painted Sky Park including both Linear Parks. She mentioned the lake is in the process of being filled and the dog park is currently being constructed. She also presented the conceptual design of the adventure playground. All questions asked by the commission regarding parking, maintenance service, and fish stocking were answered. 8. New Business 24-098 Presentation, discussion and update on Aquatics Program. Recreation Superintendent Jamie Sullivan shared many positive updates for the upcoming pool season. She noted the pool will be open 7 days a week and there will be a swim team this year. She mentioned retention looks good, planned activities and events will move to Friday nights to accommodate Saturday pool reservations, and goals to decrease wait lists and increase swim lesson participants this year are attainable. 24-099 Presentation and discussion on Public Art future plans. City of Apache Junction,Arizona Page 2 Parks&Recreation Commission Meeting Minutes March 6,2024 Director Liz Langenbach announced the Public Art Commission will be calling for artists to design artwork for the Multi-Generational Center. She explained the chosen artist's graphic will be printed on a vinyl material and be adhered to the outside windows at the entrance to the MGC. She presented visual examples of similar installations and noted that while it is temporary, it could last 3-4 years or longer and it is a lower cost alternative compared to larger project's permanent art installations. 9. Call to Public None. 10. Call for Future Agenda Items Unless there are other items to discuss, Director Liz Langenbach recommended reconvening in May because there will not be another update on the Rodeo Grounds until after it is presented to council in April. She mentioned that Superintendent Dave Butler will be introducing the new South Team Supervisor Josh Vega and once hired, the new North Team Supervisor. 11. Selection of Meeting Dates, Times, Location and Purpose 24-100 Regular Meeting of the Parks and Recreation Commission to be held at 6:00 p.m. on April 3, 2024 in the city council chambers located at 300 E. Superstition Boulevard. Commissioner Diele Kyhn moved that if needed,the regular session of the Parks and Recreation Commission be held April 3,2024 at 6:00 p.m. in the city council chambers located at 300 E Superstition Boulevard,Apache Junction. It was seconded by Commissioner Frank Schoenbeck. This was approved. Yes: 7- Chairperson Moeller,Vice Chair Bigelow, Commissioner Schoenbeck, Commissioner Borey, Commissioner Kyhn, Commissioner Moore and Commissioner Madrid No: 0 12. Adjournment Chair Heather Moeller adjourned the meeting at 7:12 p.m. City of Apache Junction,Arizona Page 3 City of Apache Junction, Arizona 300 E Superstition Boulevard U z Agenda Item Cover Sheet Apache Junction,AZ 85119 �Piz oN* File ID: 24-281 Sponsor: Liz Langenbach Agenda Date: 5/1/2024 Index: In Control: Parks&Recreation Commission Presentation and discussion on projects and opportunities in the parks and other service areas. City of Apache Junction,Arizona Page 1 Printed on 1211012025 City of Apache Junction, Arizona 300 E Superstition Boulevard U z Agenda Item Cover Sheet Apache Junction,AZ 85119 '+aizoN►' File ID: 24-282 Sponsor: Jamie Sullivan Agenda Date: 5/1/2024 Index: In Control: Parks&Recreation Commission Presentation, discussion and update on upcoming events and activities. City of Apache Junction,Arizona Page 1 Printed on 1211012025 City of Apache Junction, Arizona 300 E Superstition Boulevard U z Agenda Item Cover Sheet Apache Junction,AZ 85119 �Piz oN* File ID: 24-283 Sponsor: Liz Langenbach Agenda Date: 5/1/2024 Index: In Control: Parks&Recreation Commission Discussion and update on Painted Sky Park in Blossom Rock. City of Apache Junction,Arizona Page 1 Printed on 1211012025 City of Apache Junction, Arizona 300 E Superstition Boulevard U z Agenda Item Cover Sheet Apache Junction,AZ 85119 �Piz oN* File ID: 24-284 Sponsor: Liz Langenbach Agenda Date: 5/1/2024 Index: In Control: Parks&Recreation Commission Discussion and update on Rodeo Grounds Master Plan. City of Apache Junction,Arizona Page 1 Printed on 1211012025 RODEO EVENT CENTER MASTER PLAN UPDATE PARKS & RECREATION April. 15, 2024 '41 q RODEO EVENT CENTER BACKGROUND • 1986 - City took over the BLM (Bureau of Land Mgmt) lease o Recreation and Public Purpose (RPP) Act allowed development and use free of charge but prohibited commercial use • 2006 - Original Master Plan Adopted • June 2023 - Purchase of the 20 acre property was finalize allowing commercial use • October 6, 2023 - Rodeo Grounds Celebration - transfer of "keys" from B1,M to City of Aj & Kicked-0ff the public-input process for the Master Plan update 3 '41 q RODEO EVENT CENTER BACKGROUND • November 14., 2023 - Event Planners Stake-holder Meeting held with J2 Engineering & Des ign • Staff and City Council sessions conducted to develop and review � draft of master plan • February 7., 2024 - Presented the new draft at an Open House and to the Parks & Recreation Commission 3 :�� _ � •. _r t � 'fir sWOW + t A. ao d r fr op 1:406- a Alp i AL • i' ' / s i 1N 8E Ilk is • its t� �� •.. i 1 kze � •L 1 17 •' '-'�. �' :-SUM • .s f • i• • ♦" , '� x A or J - �• �I _ " �• _ � 1• �1N �. ems•_ �� S 10 SIR% lb a lb • I 55 • 1 1 ` 1. � 1 '� lot • r . •', tThe a Ell • r off .a•fit, ♦-, ,/• • ., V . t , Z' ! f I •.. „ 7 •! f ,y'f�j : f �v • ; `S t�'/li. lip �. w ',• :p,., fit, • } • /�,�,�su 3y�s Yif,• A5 S, ••.'1•: •« i .4' •t �t :iG t' .. 1 , �L •• - 'lp r ..yj , ' • '.'•, ' •: ► , •, , � ; •, ` a;-.. y Public Parking ?jj "' ��, ;, f •' `,! ,' ` �f .. ,, '" - •. :: s , •. ;, + (456 Spaces) WWI � : •. ;,, jail .3�•, !' ; .. •,�• ��YYY y �; ., • • ►; .. y ..:.0 Md ..Public Parkin .+ >a i �dr; t !.. .•.• ..i' 'j. '� ` �. •, - �y- - - • - (1,521 spaces) • %�•�:':. ,;Y� .,.. ` �:,,� +. i� i a�Is� � ;;• `R .,sue` Possible .:. * t•o •• •.It t r 1 �l..,t � f�- • , • j + • ��i4 .. tl • �► '°�'' - , Hitching Posts �. Possible Bike& ,N• "{` '' • '' • Motorcycle Parking 'r .; •_ ' :"' 'j , ;'I.`'. - '` Livestock ADA Parkin Overhead Entry RV Parkin ., c RV Parking 9 y 9 :F"f 3`'-�'` 32 spaces y • s Holding Pens (62 Spaces) Feature �� with Hookups �* r • , (22 Spaces) a +► Check-In First Aid & Possible / a Restroom •, � ,_ _ Existing Restroom o Horse Trailer Parking 28' x 78" p Pro osed Bleachers ( , ` +• z ., � 20 Spaces) Announcer (Approx.1,460 Seats) Booth L.LL. �c Temporary Shade Structure — •- g Stage Ch tiesg (40' x 94') • *'• I Proposed - Raised Event Space/Stage f Warm-Up Arena Existing Arena •' ' Bleachers & Possible Restroom (80' x 120') . .,� :�,,► t ,_' '`• •i . . ,�y (Approx. (40' x 80') . ., ' '" •�;" , •� ,r 720 Seats) +fit,44 ,p - Overflow Horse y •� *' +►� 4 .' ,#'` ,� ,�i� �: Open Area dO IW Trailer Parking Cell Tower & Screen Wall moss■■■�� _ _ 10 x 10 Event Tents • 4 "_ �r_ a'•, 4 ; Ir Existing Proposed (280 Shown) . • - ,. `• ;� =��y _ Bleachers Bleachers ' • . }.� , " `• - Covered Stalls (Approx. 2,000 Seats) (Approx.720 Seats) ►! ' `- p- '°��' Maintenance Yard (100' X 120') 10' x 10' (60) . _ '� Sediment' and Show Office (1,500 SF) ' . ! Basin ./ F .. - . J• , , ; Access Gate, Typ. • '` "•�: .. . .� .��r � � - , :.: .�. � Marquee Az •. ;;� E LOST DUTCHMAN BLVD. "�-� -� `-- j-•• PPACNf✓G gRl20NP' Phasing Plan - u .;^.. ♦rrs+F • - Utilities (not shown), ADA • Parking, Vendor Walk, Shade • Structure, Covered Stalls, Drainage Improvements, • . RV Parking with Hookups, Overhead Entry Feature P. 40 Bleachers, Announcers 2 Booth, Livestock Holding Pen Archery Reconfiguration, Warm- Range Up & Main Arena Footing, g Check-In/First Aid Building, Cell Tower and Screen Wall, Maintenance Yard and Show Office - •• Raised Event Space and ` Walkways, Marquee, Parkin 3 Ar Lot Layout and Landscape Public Parking • (456 Spaces) • • y_ • Public Parkin • 0 (1,521 Spaces Possible • Hitching Posts _r b Possible Bike& Motorcycle Parking ' 40 Livestock ADA Parkin Overhead Entry RV Parking RV Parking �_� 9 y , (32 Spaces) • • Holding Pens (62 Spaces) Feature with Hookups moo (22 Spaces) 40 Check-In,First � a Aid&Possible _ a Restroom Existing Restroom Horse Trailer Parkin 28'x 78" a (20 Spaces Announcer Proposed Bleachers Z Booth {Approx.1,460 Seats) Temporary Bucking Shade Structure —•- • ' Stage 2 Chutes (40 x94} Warm Up Arena Proposed �• Raised Event Space/Stage (80'x 120') Bleachers Existing Arena &Possible Restroom ' (Approx. (40'x 80') . 720 Seats) ' ` Overflow Horse _ Open Area Trailer Parking - • ' Cell Tower&Screen Wall 10'x 10'Event Tents '• Existing Proposed (280 Shown) • Bleachers Bleachers Covered Stalls (Approx.2,000 Seats) (Approx.720 Seats) •.. Maintenance Yard (100'X 120') 10'x 10'(60) Sediment and Show Office(1,500 SF) " ` ' . • - Basin Access Gate,Typ. Marquee •' ;ram! ., • � , � • E LOST DUTCHMAN BLVD. �� 7f r _ 1 At 40 W .. Event Space/Stage Shade Structure Shade Structure Events IP mac. .y "�a lr •' - rK. �� - Event Space/Stage Event Space/Stage Events Events t1t ; T' .-- �'7 -,mm- Ir -A- Covered Bleachers Announcer's Booth " : F r , Covered Stalls =V'' Covered Stalls PPACHE rR/zoo ESTIMATE OF PROBABLE COSTS Phase 1 - $4.5 million o Utilities/Drainage Improvements, ADA parking, Vendor walkways, large shade structure, RV Parking with hookups, covered portable stalls Phase ,2 - $9.5 million o Covered bleachers expansion, announcers booth, livestock holding pens/chutes reconfiguration, west side buildings IL Phase 3 - $9 million o Raised Event Stage and restroom/storage building, east walkways, Marquee, aggregate base parking lot layout and landscaping NEXT STEPS Gather last feedback and Finalize the conceptual plan Council adopt the new master plan/phasing Determine funding sources & begin phase 1 design • ' �- t - - - - . � � - � , • �� 1 i �j /� J � K I City of Apache Junction, Arizona 300 E Superstition Boulevard U z Agenda Item Cover Sheet Apache Junction,AZ 85119 �Piz oN* File ID: 24-329 Sponsor: Liz Langenbach Agenda Date: 5/1/2024 Index: In Control: Parks&Recreation Commission Update and presentation on Apache Junction's 2024 Tree City USA Status City of Apache Junction,Arizona Page 1 Printed on 1211012025 �0) � o p t0 m c�-i- � 17� A o o � o, N • o n City of Apache Junction, Arizona 300 E Superstition > Apache Junction,Boulevard 85119 _� Agenda Item Cover Sheet p Agenda Item No. Piz File ID: 24-285 Sponsor: Agenda Date: 5/1/2024 Index: In Control: Parks&Recreation Commission Presentation and update on programs within Senior Services and youth out-of-school time programs. City of Apache Junction,Arizona Page 1 Printed on 1211012025 S ENIOR SERVICES & YOUTH PROGRAMS jj UNDERWOOD., RECREATION COORDINATOR MAY 1.9 2024 HISTORY OF SENIOR SERVICES • Formerly managed by non-profit, East Valley Adult Resources (EVAR) • EVAR funded primarily by federal AAA funds through Pinal Gila Council for Senior Citizens (PGCSC) • HHS funded a small portion of costs, and the City provided the facility operations, office space, and utilities via Parks & Recreation • EVAR gave notice in 2017 no longer able to operate • City Council voted in 2017 to continue the services via Parks & Recreation • HHS funding was reduced 1'11'1��Ili'y 28k and this money was returned to the gene fund to offset operations now funded directly by the City .r 3 SENIOR PARTICIPAT110 NUMBERS NUTRITION TRANSPORTATION SOCIAL PROGRAMS 30,721 M 070 TRIPS 4470 REGISTERED Home Delivered Meals, and One way trips - to/from the MGC, Activities, programs, events, Congregate Meals at the MGC shopping, and medical trips fitness, and services r ACTIVITIES '.�' • Senior Fit New program added this year Qom a 1 • Walking Musi`i Tam Iove one anomie r! t - --- • V - • Lunch Bingo `\ g Karaoke • Social Bingo • Tech Thursdays • Legal Aid • Arts & Crafts ' • Knit/Crochet ' • Cooking Demonstrations -- w • Stretching/Toning - - • Ball Drumming / `� • Card Games p '' o ' ' • Mahjong Chair Volleyball - y s r ' • PGCSC Ohmbudsman • Bikes/Treadmill • • Bridge • Trivia Tuesday J 1 1 1 TOTAL ANNUAL COST TOTAL ANNUAL FUNDS FOR SENIOR SERVICES FOR SENIOR SERVICES $3689250 $3689250 • $ 92.,750- Meals $112p750 - PGCSC & AAA Funds • $ 80.9000 - Transportation 0 $230.9500 - City General Fund • $ 7,500 - Programs/Activities 9 $ 500 - Grants & Corporate • $188,000 - Indirect Costs (i.e. Partners facility space, utilities, admin & $ 2,500 - Individual fees/donations support staffing OTHER SENIOR SERVICE PARTNERS • Central Arizona Council for Developmental Disabilities • Superstition Food Bank • Oak Street Health • Friends of Apache Junction • Televeda • Various other county, state, and federal service agencies SCHOOL PROGRAMS � • Summer Break Camp FOUR PEAKS ELEMENTARY SCHOOL • Moving back to off site location • Will allow us to increase our participation numbers • Partnering with AJUSD to provide free lunch program at the site • Program will run May 29th to July 5th Ad YOUTH ADVISORY COUNCIL • Held 19 meetings g = _ 10 members 4 i' • Volunteered over 300 hours , +� • Hosted their own event in collaboration with AJUSD Student Council, focusing on teen mental health & suicide prevention Attended two different leadership conferences • Collaboration with AZ Water to bring One Water/Our Water initiative to more teens JU r - VFF., } QUESTIONS ? JJ Underwood , Recreation Coordinator junderwood (d� apacheiunctionaz . gov 48 0-474-5207 City of Apache Junction, Arizona 300 E Superstition > Apache Junction,Boulevard 85119 _� Agenda Item Cover Sheet p Piz File ID: 24-286 Sponsor: Agenda Date: 5/1/2024 Index: In Control: Parks&Recreation Commission Regular Meeting of the Parks and Recreation Commission to be held at 6:00 p.m. on June 5, 2024 in the city council chambers located at 300 E. Superstition Boulevard. City of Apache Junction,Arizona Page 1 Printed on 1211012025