HomeMy WebLinkAbout2025 02.05 PRC Agenda City of Apache Junction, Arizona Meeting Location:
City Council Chambers
1U Z at City Hall
\ -` �► Agenda 300 E Superstition Blvd
\gilONr Apache Junction,AZ
Parks & Recreation Commission 85119
apachejunctionaz.gov
P:(480)983-2181
Wednesday, February 5,2025 6:00 PM City Council Chambers
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Consent Agenda
The commission may, at this time, take single action on any or all items listed as consent agenda items.
These include acceptance of agenda and acceptance of minutes.Any member of the commission may
remove any item from the consent agenda for discussion and cause a separate vote on the matter later in
the agenda.
25-026 Consideration of approval of agenda.
25-027 Consideration of approval of regular meeting minutes of December 4,
2024.
Attachments: Meeting Minutes12.4.24
5. Information and Reports
The chair at this time may announce information regarding activities involving Parks and Recreation
matters, such as, but not limited to attendance of commission members at community meetings or
events, seminars or conferences, or upcoming events or conferences
6. Staff Report
The Director or those individuals designated by the Director may present information pertinent to items
under consideration or information related to the operation of the department.
25-028 Presentation and update on projects and opportunities in the parks and
other service areas.
Sponsors: Dave Butler
25-029 Presentation, discussion and update on upcoming events and
activities.
Sponsors: Jamie Sullivan
25-030 Introduction of new Youth and Senior Services Coordinator Jody Dutra.
Sponsors: Jamie Sullivan
City of Apache Junction,Arizona Page 1 Printed on 1211012025
Parks&Recreation Commission Agenda February 5,2025
7. Old Business
25-031 Presentation, discussion and update on the Rodeo Grounds.
Sponsors: Dave Butler
Attachments: Rodeo Event Center Master Plan Concept FINAL
8. New Business
9. Call to Public
Arizona Open Meeting Law allows individuals to address Commission on any issue within the jurisdiction
of the Commission. Commission may not answer your questions or discuss your comments at this time.
However, at the conclusion of Call to the Public, Commission may do any of the following: 1)respond to
criticism made by any individual who addresses the Commission;2)ask staff to review a matter, 3)ask
staff to place the matter on a future agenda. Commission shall not discuss or take legal action on
matters raised at Call to the Public unless the matters have been properly noticed for discussion and
legal action. Please stand, approach the podium microphone and state your name and address after
being called to speak. There is a three(3)minute time limit per speaker.
10. Call for Future Agenda Items
At this time Parks and Recreation commissioners or Parks and Recreation staff members are given the
opportunity to suggest a topic or topics to be added to the next or any subsequent agenda of the Parks
and Recreation Commission. No discussion of the topics suggested are to take place at this time
11. Selection of Meeting Dates, Times, Location and Purpose
25-032 Regular Meeting of the Parks and Recreation Commission to be held
at 6:00 p.m. on March 5, 2025 in the city council chambers located at
300 E. Superstition Boulevard.
12. Adjournment
The City of Apache Junction invites and welcomes people of all abilities to use our programs, sites and
facilities. Specific requests may be made by contacting the Human Resources Office at(480)474-2617
or TDD(480) 983-0095.
City of Apache Junction,Arizona Page 2 Printed on 1211012025
►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition
Boulevard
o Agenda Item Cover Sheet Apache Junction,AZ
U =i 85119
�Piz oN* File ID: 25-026
Sponsor: Agenda Date: 2/5/2025
Index: In Control: Parks&Recreation Commission
Consideration of approval of agenda.
City of Apache Junction,Arizona Pagel Printed on 1211012025
►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition
Boulevard
o Agenda Item Cover Sheet Apache Junction,AZ
U =i 85119
�Piz oN* File ID: 25-027
Sponsor: Agenda Date: 2/5/2025
Index: In Control: Parks&Recreation Commission
Consideration of approval of regular meeting minutes of December 4, 2024.
City of Apache Junction,Arizona Pagel Printed on 1211012025
City of Apache Junction, Arizona Meeting Location:
1 0i City Council Chambers
t� z
Meeting Minutes at City Hall
.s 300 E Superstition Blvd
QIIO parks & Recreation Commission Apache Junction,AZ
85119
apachejunctionaz.gov
P:(480)983-2181
Doors are open to the public at least 15 minutes prior to the
posted meeting start time.
Wednesday, December 4,2024 6:00 PM City Council Chambers
1. Call to Order
Chair Heather Moeller called the regular meeting of the City of Apache Junction Parks and
Recreation Commission to order at 6:00 p.m.
2. Pledge of Allegiance
Chair Heather Moeller led in the Pledge of Allegiance.
3. Roll Call
Present 6- Chairperson Moeller,Vice Chair Kyhn, Commissioner Bigelow, Commissioner
Schoenbeck, Commissioner Borey, and Commissioner Madrid
Staff Present:
Liz Langenbach, Parks and Recreation Director
Jamie Sullivan, Recreation Superintendent
Dave Butler, Parks Superintendent
Riley King, Management Analyst
Christi Hamm, Senior Administrative Assistant
4. Consent Agenda
Commissioner Sheryl Bigelow moved that the Parks and Recreation Commission accept the
agenda as presented and approve the minutes from the November 6,2024 regular meeting.
Commissioner Judy Borey seconded the motion.This was approved.
Yes: 6- Chairperson Moeller,Vice Chair Kyhn, Commissioner Bigelow, Commissioner
Schoenbeck, Commissioner Borey and Commissioner Madrid
No: 0
24-847 Consideration of approval of agenda.
24-848 Consideration of approval of regular meeting minutes of November 6, 2024.
Attachments: Meeting Minutes 11.6.24
5. Information and Reports
Several commissioners made positive comments about the events that they attended. Several
mentioned excitement about upcoming events such as rock painting, Paints and Pints,and the
City of Apache Junction,Arizona Pagel
Parks&Recreation Commission Meeting Minutes December 4,2024
Holiday Event.
6. Staff Report
24-966 Presentation and update on projects and opportunities in the parks and other
service areas.
Superintendent Dave Butler provided an update to the commission on recent and ongoing
projects. He shared photos of completed projects, including the Little League fencing, as well as
updates on ongoing work such as the drainage improvements at Superstition Shadows Park.
He also announced that the Christmas tree has been installed at the Focal Point, featuring a
countdown, updated light sequences, and new music for the season. Looking ahead, he
highlighted upcoming projects, such as new showers at the Multi-Generational Center and the
Central District Park design. All questions from the commission were answered and noted.
24-967 Presentation, discussion and update on upcoming events and activities.
Recreation Superintendent Jamie Sullivan updated the commission on upcoming events and
activities. She highlighted the growing popularity of the Thursday night line dancing classes and
the successful relocation of S'mores and Stories to the Rodeo Grounds. Additionally, she
shared the new Fridays at Flatiron event and encouraged commissioners to volunteer at the
upcoming Holiday Event. All questions from the commissioners were addressed.
7. Old Business
24-849 Discussion and update on Tree City USA.
Director Liz Langenbach provided an update to the commission regarding the re-certification
process for the City of Apache Junction to maintain its status as a Tree City USA. She explained
that the department also met the points related to the Growth Award application. She outlined
the point system, highlighting how the city earned its points through tree care and maintenance,
new tree planting, community education, tree rescue, and more.
8. New Business
24-965 Presentation and discussion on the city-wide special event permitting
process.
Attachments: City of AJ Event Process Info Sheet 2024
Event Application-Fillable
Special Event Handbook FINAL
Management Analyst Riley King delivered a presentation on the special event permitting process
for the City of Apache Junction. She clarified the circumstances under which a permit is
required for an event and when it is not necessary. Additionally, she provided a copy of the
application form and the special event handbook, which offers detailed guidance to patrons
throughout the entire process. She also covered the food and beverage health permitting
process. All questions and comments were answered and noted from the commissioners.
24-852 Election of Parks and Recreation Commission Chairperson and Vice-Chairperson.
Chair Heather Moeller called for a motion to open nominations for the position of chairperson of
the Parks and Recreation Commission. Commissioner Diele Kyhn motioned to open
nominations, seconded by Commissioner Frank Schoenbeck. A roll call vote was conducted.
City of Apache Junction,Arizona Page 2
Parks&Recreation Commission Meeting Minutes December 4,2024
The motion passed unanimously. Chair Heather Moeller called for nominations for the position of
chair. Commissioner Diele Kyhn motioned to nominate Chair Heather Moeller as the chair of the
Parks and Recreation Commission. Chair Heather Moeller called for any other nominations
three additional times. There were no other nominations. Chair Heather Moeller called for a
motion to close nominations for the chair position of the Parks and Recreation Commission.
Commissioner Diele Kyhn motioned to close nominations, seconded by Commissioner Judy
Borey. A roll call vote was conducted. The motion passed unanimously. Chair Heather Moeller
called for a motion for the election of Heather Moeller as chair. Commissioner Frank
Schoenbeck motioned, seconded by Commissioner Sheryl Bigelow. A roll call vote was
conducted. The motion passed unanimously to approve Heather Moeller as the chair of the
Parks and Recreation Commission.
Chair Heather Moeller called for a motion to open nominations for the position of vice
chairperson of the Parks and Recreation Commission. Commissioner Felicia Madrid motioned
to open nominations, seconded by Commissioner Judy Borey. A roll call vote was conducted.
The motion passed unanimously. Chair Heather Moeller called for nominations for the position of
vice chair. Commissioner Judy Borey motioned to nominate Commissioner Diele Kyhn as the
vice chair of the Parks and Recreation Commission. Chair Heather Moeller called for any other
nominations three additional times. There were no other nominations. Chair Heather Moeller
called for a motion to close nominations for the vice chair position of the Parks and Recreation
Commission. Commissioner Frank Schoenbeck motioned to close nominations, seconded by
Commissioner Felicia Madrid. A roll call vote was conducted. The motion was passed
unanimously. Chair Heather Moeller called for a motion for the election of Diele Kyhn as vice
chair. Commissioner Sheryl Bigelow motioned, seconded by Felicia Madrid. A roll call vote was
conducted. The motioned passed unanimously to approve Diele Kyhn as the vice chair of the
Parks and Recreation Commission.
9. Call to Public
None.
10. Call for Future Agenda Items
Vice Chair Diele Khyn asked for an update on the Rodeo Grounds and the upcoming Lost
Dutchman Days Event.
11. Selection of Meeting Dates, Times, Location and Purpose
24-851 Regular Meeting of the Parks and Recreation Commission to be held at 6:00
p.m. on February 5, 2025 in the city council chambers located at 300 E.
Superstition Boulevard.
Commissioner Frank Schoenbeck moved,seconded by Vice Chair Diele Khyn that the regular
session of the Parks and Recreation Commission be held February 5,2025 at 6:00 p.m. in the city
council chambers located at 30 E Superstition Boulevard,Apache Junction.This was approved.
Yes: 6- Chairperson Moeller,Vice Chair Kyhn, Commissioner Bigelow, Commissioner
Schoenbeck, Commissioner Borey and Commissioner Madrid
No: 0
12. Adjournment
Chair Heather Moeller adjourned the meeting at 6:54 p.m.
City of Apache Junction,Arizona Page 3
►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition
Boulevard
o Agenda Item Cover Sheet Apache Junction,AZ
U =i 85119
'Piz File ID: 25-028
Sponsor: Dave Butler Agenda Date: 2/5/2025
Index: In Control: Parks&Recreation Commission
Presentation and update on projects and opportunities in the parks and other service areas.
City of Apache Junction,Arizona Page 1 Printed on 1211012025
►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition
Boulevard
� 0 Agenda Item Cover Sheet Apache Junction,AZ
85119
Piz File ID: 25-029
Sponsor: Jamie Sullivan Agenda Date: 2/5/2025
Index: In Control: Parks&Recreation Commission
Presentation, discussion and update on upcoming events and activities.
City of Apache Junction,Arizona Page 1 Printed on 1211012025
►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition
Boulevard
� 0 Agenda Item Cover Sheet Apache Junction,AZ
85119
Piz File ID: 25-030
Sponsor: Jamie Sullivan Agenda Date: 2/5/2025
Index: In Control: Parks&Recreation Commission
Introduction of new Youth and Senior Services Coordinator Jody Dutra.
City of Apache Junction,Arizona Page 1 Printed on 1211012025
►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition
Boulevard
o Agenda Item Cover Sheet Apache Junction,AZ
U =i 85119
'Piz File ID: 25-031
Sponsor: Dave Butler Agenda Date: 2/5/2025
Index: In Control: Parks&Recreation Commission
Presentation, discussion and update on the Rodeo Grounds.
City of Apache Junction,Arizona Page 1 Printed on 1211012025
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►P�"E�c�, City of Apache Junction, Arizona 300 E Superstition
Boulevard
o Agenda Item Cover Sheet Apache Junction,AZ
U =i 85119
�Piz oN* File ID: 25-032
Sponsor: Agenda Date: 2/5/2025
Index: In Control: Parks&Recreation Commission
Regular Meeting of the Parks and Recreation Commission to be held at 6:00 p.m. on March 5,
2025 in the city council chambers located at 300 E. Superstition Boulevard.
City of Apache Junction,Arizona Pagel Printed on 1211012025