Loading...
HomeMy WebLinkAbout1996 04.02 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting April 2, 1996 A regular meeting of the Apache Junction Library Board of Trustees was held April 2, 1996 at 6:02 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Absent Alger, Robert Hauck, Jeanette D. Griffing, Kendra Rineholt, Pamela J. Namsick, Jean A. Schoeph, John Connolly, Cheryl (arrived after roll call was taken) Staff: Pamela Loui, Library Director 1. Acceptance of Agenda: 2. Acceptance of minutes for March 5, 1996 Regular Meeting: 3. Librarian's Report: Motion was made by Robert Alger and seconded by Pamela Rineholt to accept the agenda. Motion passed. Motion was made by Robert Alger and seconded by Pamela Rineholt to accept the minutes for the March 5, 1996 Regular Meeting.Motion passed. Linda Mount has been hired full-time to replace Derek Monypeny. She has 6 years of library experience. Looking at the monthly statistics for March.There is a continued increase over last month and last year.There City of Apache Junction Library Board of Trustees Regular Meeting April 2, 1996 Page 2 4. Committee Reports: 5. New Business: a. Budget discussion: were over 579 volunteer hours in March. The "programs" attendance were all good.The Friends of the Library had a luncheon this past Saturday which was very nice. The Public Relations Committee is continuing to put brochures about the library in local businesses. The budget next year will reflect changes where there is an obvious need.The library programs will remain much of the same but some things need definite modifications.We discussed the following: Office Supplies needs to be increased to $1,600 which was the amount requested last year. Small Tools & Equipment means anything less than $100 a piece ie. number of headphones needs to be increased. Education & Recreation Supplies can remain the same.The "Friends" have been purchasing many things in this category. Library Books should stay the same. When Pam noticed the deficit in other areas, she stopped buying books to make up the difference. Audio Visual Materials are doing good. Other Operating Supplies needs to be increased to at least $8,000 which is what was requested last year. City of Apache Junction Library Board of Trustees Regular Meeting April 2, 1996 Page 3 Medical Services is a new category because of the new required drug testing. Other Professional Services were added because of $500 that should be in a Grant category and because of an ad in the Arizona Republic. Postage expenses are going well because a courier is used between some libraries. Training may need to be higher next year because training for "Windows NT" is very expensive, but needed. Office Equipment & Furniture will need a big increase because of the computers. Computers get outdated fast because of their amount of memory and speed. Maintenance -software will be increased, again because of computers and new upgrades for software products and catalog stations. Copy Charges.Still being decided what to do.The office copier doesn't do a good job and we've been using the City copier to copy brochures and the Board reports but maybe a new copier should be purchased. Subscriptions -Library needs more money requested for "CD News" & "Value Line". $12,000 will be requested. Special Contractual Services was for the "Windows" expert, and will need to be increased. Other Services include security and video licensing which do not need to be increased. Office Equipment & Furniture may need to be increased to buy the following items: map storage, computer table with City of Apache Junction Library Board of Trustees Regular Meeting April 2, 1996 Page 4 b. Discussion and action on interim measures for an integrated system: room for a printer, high powered computer for more youth games, CD ROM tower, & CD multi changer to handle phone products. Pam will submit the budget request by April 15 and the Board will discuss more specifics on May 7. Since the approved Grant money for an integrated system hasn't come through yet, about $3,000 should be spent on "Unisom", a program to use in the meantime.The bequest money can be used if needed, but hopefully the funds will come from the City. Motion was made by Cheryl Connolly and seconded by Jean Namsick to approve the use of an interim measure for an integrated system and the bequest money can be used if needed.Motion passed unanimous with a roll call vote. c. Discussion and action on upgrading the Invest lab to a networked product:We will purchase and upgrade the "Invest Lab" to "Destinations" but that requires the "Novell Network" and upgraded computers.The Friends of the Library agreed to pay $6,000 toward this effort. Motion was made by Jean Namsick and seconded by Robert Alger to use the bequest money if needed.This integrated system will benefit students using the lab because they'll be able to City of Apache Junction Library Board of Trustees Regular Meeting April 2, 1996 Page 5 d. Reminder of terms due to expire June 30, 1996: use any terminal. Motion passed unanimous with a roll call vote. Terms to expire June 30, 1996 are Jean Natnsick, Robert Alger and John Schoeph.These three Board members all agreed to serve another term if approved. 6. Call to the public:None present 7. Requests for future agenda items: 8. Adjournment: Budget. Integrated system. New staff. Invest Lab. Summer Reading Program preview. Motion was made by Robert Alger and seconded by Pam Rinehok to adjourn. Motion passed.Meeting adjourned at 7:02 p.m.