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HomeMy WebLinkAbout1997 03.04 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting March 4, 1997 A regular meeting of the Apache Junction Library Board of Trustees was held March 4, 1997 at 6:10 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Rineholt, Pamela Gardner, Barbara Connolly, Cheryl Schoeph, John Staff: Pamela Loui, Library Director 1. Acceptance of Agenda: 2. Acceptance of Minutes for February 4, 1997 Regular Meeting: 5. New Business: e. Viewing of video "Library Trustees: Meeting the Challenge": Absent Namsick, Jean Griffing, Kendra Little, Millie Motion was made by Cheryl Connolly and seconded by Pamela Rineholt to accept the agenda with the suggestion to move Item 5e to follow Item 2. Motion passed unanimously. Motion was made by Pamela Rineholt and seconded by John Schoeph to accept the minutes for the February 4, 1997 Regular Meeting.Motion passed unanimously. Pamela Loui, Library Director, showed the video: "Library Trustees: Meeting City of Apache Junction Library Board of Trustees Regular Meeting March 4, 1997 Page 2 3. Librarian's Report: 4. Committee Reports: a. Lost Dutchman Parade Committee: b. Community Treasure Committee: the Challenge." Pamela Loui reviewed the February report, pointing out that the library had been busier this year with higher totals. There had been continual improvement in the Computer Lab.Staff was also changing (simplifying) patron access to Internet computers. Three high school students from Red Mountain High School's A+ Program had been hired to assist Spencer with the computers. "Digger the Bookworm", "Wizard of Oz:, and "Clifford" had participated Successfully in the LDD Parade.Teen Advisory Board (TAB) members wore "Explore your Library" T-shirts. "Digger" will be a continuing character for the library. The essay contest has been set with the school district to run from March 24 through April 25.Seventh grade students will be bussed in groups to tour the library facility.The Committee still needs to determine if the video will be made and where and when it will be shown.The Committee also needs to set rules and judging and firm up prizes. The competition, open to seventh graders in the District, is a 200 -word essay emphasizing what impresses them about the public library.Judging should include author creativity. City of Apache Junction Library Board of Trustees Regular Meeting March 4, 1997 Page 3 c. Public Relations Committee: 5. New Business: a.Acceptance of letter of resignation from Jean Namsick: b. Discussion on RFP for integrated automated library system: The Committee might check with District teachers on rubrics for essay Writing.John will check with Gary Nine.Liz is working on the tours. TAB members may serve as judges. There was no Public Relations report. There is no brochure right now; just the flyer to pass out. Mr. Schoeph read Jean Namsick's letter of resignation.Due to an up -coming change in life-style, and a desire to do more traveling, Jean feels that she cannot devote the necessary time to the position of trustee.Ms. Loui will contact the City regarding the posting for a replacement. Motion was made by Barbara Gardner and seconded by Cheryl Connolly to accept Jean Namsick's letter of resignation.Motion passed unanimously. The library is seeking bids from Dynix, DRA, and Innovative Interfaces for new circulation software.The library needs to replace UNISON, which is no longer adequate for the volume of library materials.Staff had been waiting to see which way the County was going; however, the County project may be delayed further.Apache Junction Public Library will compare bids with Pinal County before making final decisions. Bids will go out March 13; be opened City of Apache Junction Library Board of Trustees Regular Meeting March 4, 1997 Page 4 c. Discussion on priority items for the budget request for 1997/98: d. Discussion on the investigation by the Friends of the Library into establishing an endowment for the library: March 17; and a recommendation referred to City Council at their March 18 meeting. Next year's preliminary Library Budget is due to the City at the end of March. Ms. Loui asked for input concerning Budget items.Some suggestions were more staff; such as a secretary and an additional library clerk position to work the circulation desk.There will be no increase in operating hours; there is no forecast for opening the library on Sundays.If anything, Ms. Loui said they would look at staying open later on Saturdays.The main reason for no increase in hours would be staffing costs. Other items to be included in the proposed budget are:complete funding to upgrade the system, an increase in the materials budget, new solid -vinyl chairs for the program room, a technical consultant to back up Spencer, continuing the technical students who would also back up Spencer, and additional information look -up stations. There was considerable interest in pursuing a private finding and endowment program for the library. The "Friends" are a C103E exempt organization, and would be perfect to handle such bequests.John Schoeph contacted David Alexander who recommended Bob Jones, who said that the "Friends of the Library" would City of Apache Junction Library Board of Trustees Regular Meeting March 4, 1997 Page 5 be O.K.They just have to get program information out to the community.Phil Dickenson of the Salvation Army can provide more information.The "Friends" would need a special license for annuities. When handling millions of dollars, they would need to seek financial advice. George Jakes could come out and talk to the trustees.We need to be sure to obtain all the correct documents.In the meantime the "Friends" could draft a pamphlet. John Schoeph is on this committee, and Millie Little is also working on this in their roles as FOL members. 6. Call to the public:None present 7. Requests for future agenda items: 8. Adjournment: The following items were recommended for discussion at the next Board of Trustees meeting: Committee reports and Library Trustee Guidelines. Motion was made by Barbara Gardner and seconded by Cheryl Connolly to adjourn. Motion passed.Meeting adjourned at 7:40 p.m. Secretary