HomeMy WebLinkAbout1997 04.01 Library MinutesCITY OF APACHE JUNCTION
LIBRARY BOARD OF TRUSTEES
1177 N. Idaho Road
Regular Meeting
April 1, 1997
A regular meeting of the Apache Junction Library Board of Trustees was held April
1, 1997 at 6:03 p.m. at the Apache Junction Library pursuant to notice as prescribed by
law.
Roll Call
Present
Rineholt, Pamela
Gardner, Barbara
Connolly, Cheryl
Griffing, Kendra
Schoeph, John
Little, Millie
Staff Pamela Loui, Library Director
I. Acceptance of Agenda:
2. Acceptance of minutes for March
4, 1997 Regular Meeting:
3. Librarian's Report:
Absent
Motion was made by Cheryl Connolly
and seconded by Pamela Rineholt to
accept the agenda. Motion passed
unanimously.
Motion was made by Pamela Rineholt
and seconded by Cheryl Connolly to
accept the minutes for the March
4, 1997 Regular Meeting.Motion
passed unanimously.
Statistics are down some, but there
was a problem with computers.
Patron visits are increasing.There
were many successful programs this
month. The City Council approved
the additional $14,000.00 to go with
City of Apache Junction
Library Board of Trustees
Regular Meeting
April 1, 1997
Page 2
4. Committee Reports:
a. Community Treasure Committee:
b. Public Relations:
5. Old Business:
a.Further discussion on the Library's
budget request for 1997/98:
Ameritech's Dynix.
Everything is going well.Essays will
be finished on April 24.Library Board
members will pick up a group of
essays and choose the best ones.A
meeting will be held to determine the
finalists.Trustees should all call the
library on the 25th regarding picking
up the essays.The date for the final
presentation has not yet been set.
The awards are as follows: Grand
Prize --$50.00 cash, Runner -Up Grand
Prize—Arizona Diamondbacks T-shirt;
Superperiod winner—free passes for
Two to Laser Tag (13 passes total);
Superperiod runner -up --free passes
for two to AMC Movie Theatre
(13 passes total).
There was no Public Relations report.
Ms. Loui reviewed the Budget Summary.
Proposed changes are desperately
needed items; there is nowhere to cut
items without negative impacts to the
Library services.Ms.Loui reviewed the
Proposed Budget section by section.
Two people need to be added to
City of Apache Junction
Library Board of Trustees
Regular Meeting
April 1, 1997
Page 3
x. Endowments:
6. New Business:
a. Reminder of terms due to expire
June 30, 1997:
b.Discussion on "Trustees Aggressive
and Dynamic Role" by Jack Short:
personnel.The supply budget needs to
be increased due to the fact that they
have spent most of this year's supply
budget already. Book monies have also
been increased due to cutbacks in
funding from the County.The Budget
was turned in to City staff a couple of
weeks ago, but they have yet to respond.
Motion was made by Cheryl Connolly
and seconded by Millie Little to accept
the budget as proposed.Motion passed
unanimously.
John Schoeph suggested discussing the
Endowment and Fund-raising Program;
but since this was not posted on this
month's agenda, it was recommended
that it be added to next month's agenda
items.
Cheryl Connolly's and Pamela Rineholt's
terms expire this year.Ms. Loui will
discuss with them whether they wish
to continue on the Board.The City
Council is interviewing all applicants,
including incumbents.
There will be a Special Board meeting
at the end of June, which all current
members need to attend.The new
Board positions take effect July 1.
John Schoeph reported that Jack Short
will allow copies of his material for
Board meetings.Ms. Loui will retain the
original.Library trustees must be
City of Apache Junction
Library Board of Trustees
Regular Meeting
April 1, 1997
Page 4
self -motivated.They must be creative
and give input.They should debate
issues and be creative beyond
attending meetings.Trustees are library
liaisons, hold public forums, g_et involved
with legislative issues. They can have
a lot of clout it they take time to talk
to legislators.Our Board is created by
the City Council, and is not a true
legislative body.Trustees need to be
aware of other area libraries.If anyone
has any suggestions for more
involvement or more public visibility,
check the Trustee Handbook for
appropriate areas.
Ms. Loui announced a County Library
Ameritech demo on April 17, 1997,
Thursday afternoon, in Florence.
See_her for details.
7. Call to the public:None present.
8. Requests for future agenda items:
9. Adjournment:
The following items were recommended
for discussion at the next Board of
Trustees meeting:endowments and
donations, patron training video that
demonstrates how to use library
catalog, Committee Reports (Community
Treasure and Public Relations), Budget
and the Summer Reading Program.
Motion was made by Cheryl Connolly
and seconded by Kendra Griffing to
adjourn.Meeting adjourned at 7:02 p.m.
City of Apache Junction
Library Board of Trustees
Regular Meeting
April 1, 1997
Page 5
Secretary