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HomeMy WebLinkAbout1997 11.04 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting November 4, 1997 A regular meeting of the Apache Junction Library Board of Trustees was held November 4, 1997 at 6:05 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Absent Gardner, Barbara L. Griffing, Kendra Little, Millie Nolan, Peter Poteet, Joyce Rineholt, Pamela Schoeph, John Staff Pamela Loui, Library Director I. Acceptance of Agenda: 2. Acceptance of Minutes for October 7, 1997 Regular Meeting: 3. Librarian's Report: Motion was made by Barbara Gardner and seconded by John Schoeph to accept the agenda.Motion passed. Motion was made by John Schoeph and seconded by Barbara Gardner to accept the minutes.Motion passed. Inputting of codes into the Dynix system began today.Pam Loui and Karen Rauls were trained on the new acquisitions module for the Dynix system last week. We have had some unexpected problems with the new system since we are a City of Apache Junction Library Board of Trustees Regular Meeting November 4, 1997 Page 2 4. Old Business: a.Discussion of by-laws and/or appointment of a by-laws review committee: Beta test site for Windows NT.The system should be up for patron use by January 1, 1998. We will continue to use Baker & Taylor for orders and will use their automated records-.The first order has been sent.A new librarian, Linda Konopitsld, began work today. Recruitment will soon begin for a Library Clerk I and a part-time Secretary.This week is conference and will be attended by Pam Loui, Liz Burks, Dawn Van Horn and Trish Pelletier.Spencer begins his MIS responsibilities after the le.He will still be assisting with the Dynix system.Circulation has increased from last month but is down from last year.A reference count was included in the September statistics.Adult film festival participation has been low.It is now suspended awaiting repair or replacement of the video projection system.The library remains active with tours, storytimes, and school visits.Seventh graders from Desert Shadows School visited today.The question of acquisition of videos was brought up. Pam Loui explained that we mainly use Ingram, Costco and specialty companies to purchase them.We do not depend on donations because of the unreliability of their condition. Discussion included whether the involvement of the city attorney was needed. The main concern was that of clarifying the language.President Pamela Rineholt appointed Barbara City of Apache Junction Library Board of Trustees Regular Meeting November 4, 1997 Page 3 b.Discussion on the Coolidge joint meeting letter: Gardner and Peter Nolan to the committee.Report to be made next month on expected time frame for changes. Pamela Rineholt read both letters from the Coolidge Library Board.A tentative date of Saturday, February 7 at 10:00 a.m. has been scheduled.All members of the board will be able to attend with the exception of Kendra Griffing.Pam Rineholt will send a letter of acceptance. A posting needs to be made of a special meeting. c.Discussion on library policies and /or appointment of a policies review committee:Proposed policy changes were printed in bold.The staff reviews and proposes the changes and then it is sent on to the board and then to the city council. Discussion also took place regarding the current internet policy and interne use. President Pamela Rineholt appointed John Schoeph, Millie Little and Joyce Poteet to the committee. 5. New Business: a.Teen Advisory Board annual report to the Library Board of Trustees:Librarian Liz Burks introduced co-chairs Pam and Tonya to the board.They reported that last year's activities were the Christmas play, Lost Dutchman Days parade entry and two summer reading programs.This year they are having a Christmas play, will participate in the Lost Dutchman Days and are beginning to plan for the summer reading City of Apache Junction Library Board of Trustees Regular Meeting November 4, 1997 Page 4 b.Discussion on Lost Dutchman Days parade entry: programs.They have approximately 20 members this year.The board consists of students from 7th through12th grade. Members of the Teen Advisory Board are recruited from the Library Team by invitation.The Library Board commended the Teen Advisory Board on the work they do. The Teen Advisory Board will again be in the parade.They will have individuals dressed up as storybook characters.The bookworm will also be in the parade. Library Director Pam Loui reported that the bookworm had been in a parade in Kearny where it won a prize.They have been invited to a parade in Superior. 6. Call to the public:None present. 7. Requests for future agenda items: 8. Adjournment: iInv2Wailskett President By-laws timeline Policies timeline Coolidge trip Friend's report (if available) U.S. West award Conference Motion was made by Barbara Gardner and seconded by Millie Little to adjourn. Meeting adjourned at 7:02 p.m..