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HomeMy WebLinkAbout1998 02.03 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting February 3, 1998 A regular meeting of the Apache Junction Library Board of Trustees was held February 3, 1998 at 6:03 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Absent Gardner, Barbara Griffing, Kendra Little, Millie Nolan, Peter Poteet, Joyce Rineholt, Pamela Schoeph, John Staff: Pamela Loui, Library Director 1. Acceptance of Agenda: 2. Acceptance of Minutes for January 6, 1998 Regular Meeting: 3. Correspondence and Communications: Motion was made by Joyce Poteet and seconded by Millie Little to accept the agenda.Motion passed unanimously. Motion was made by John Schoeph and seconded by Peter Nolan to accept the Minutes for the January 6, 1998 Regular Meeting.Motion passed unanimously. A letter and agenda was received from the Coolidge Library Board for the joint meeting on Saturday, February 7, 1998. City of Apache Junction Library Board of Trustees Regular Meeting February 3, 1998 Page 2 4. Librarian's Report: 5. Old Business: a.Second review and vote on revised By-laws by the Library Board The library has been very busy but the statistics may not reflect this because we have not run Follett since January 25. We began running the Dynix system on January 26.The Dynix system we currently have is not the one we will have in the future.Dynix is still developing it.The library has been rearranged with the library cards now being processed at the reference desk. The staff and volunteers were commended on their work during the conversion.576 new titles have been added this month. The following changes were made: Article II, Section 1 — remove "at 6:00 Article III, Section 3 — First sentence rewritten "When any trustee fails to attend at least three (3) consecutive business meetings of the Board, the Board may, after attempting to contact said trustee, recommend that his/her position declared vacant". Article IV, Section 4 — addition of" and the Annual financial report as indicated in Article VI -5-d." Article VII, Section 1- change "ten (10)" to "five (5)". Motion was made by Kendra Griffing to accept the revised By-laws and seconded by Peter Nolan.A roll call vote was taken and it passed unanimously. City of Apache Junction Library Board of Trustees Regular Meeting February 3, 1998 Page 3 b. Review and vote on policy changes b.Reminder of Coolidge meeting February 7, 1998. 6. New Business: a.Report on the Friends of the Library Endowment status The following grammatical changes were made to Standard of Acceptable Behavior: Fourth paragraph — the word "be" added between "or" and "detrimental" and the word "are" to added between "behavior include but" and "not limited to:". The motion was made by John Schoeph to accept the policies with the exception of the two grammatical corrections and that the policy was subject to a future amendment to the computer use policy. It was seconded by Joyce Poteet.The motion carried with a unanimous roll call vote. Barbara Gardner, Joyce Poteet, Pamela Reinholt and Millie Little will be able to attend.Arrangements were made for transportation John Schoeph reported that a project had been adopted through a memorandum of understanding.The initial goal is to raise $5,000.Twenty-three letters were sent to various members of the community soliciting funds for the foundation.The project will be managed by the Arizona Community Foundation. Plans are being made to develop a mailing list in order to make the community aware of this project. City of Apache Junction Library Board of Trustees Regular Meeting February 3, 1998 Page 4 b.Discussion on roles for Community Relations Committee and appointment of members by Board President. 7. Call to the Public: 8. Requests for future agenda items: 9. Adjournment: President 1 L.1 Millie Little and Joyce Poteet were assigned to the committee.Discussion about a short presentation that could be made to homeowner's associations, mobile home and RV parks to get them acquainted with the library and it's services. None present. Short lesson on presentation to the public Computer use policy Community Relations Committee report Report from the Coolidge meeting Motion was made by Millie Little and seconded by Barbara Gardner to adjourn.Meeting adjourned at 7:03 p.m.