HomeMy WebLinkAbout1998 06.02 Library MinutesCITY OF APACHE JUNCTION
LIBRARY BOARD OF TRUSTEES
1177 N. Idaho Road
Regular Meeting
June 2, 1998
A regular meeting of The Board of Trustees of Apache Junction Public Library was
held June 2, 1998 at 6:02 p.m. at the Apache Junction Library pursuant to notice as
prescribed by law.
Roll Call
Present
Gardner, Barbara L.
Griffmg, Kendra
Nolan, Peter
Poteet, Joyce
Rineholt, Pamela J.
Staff: Pamela Loui, Library Director
1. Acceptance of Agenda:
2. Acceptance of Minutes for May
5, 1998 Regular Meeting:
3. Correspondence and Communications:
4. Committee Reports:
a. Community Relations Committee:
Absent
Little, Millie
Schoeph, John
Motion was made by Joyce Poteet and
seconded by Barbara Gardner to accept
the agenda.Motion passed unanimously.
Motion was made by Barbara Gardner
and seconded by Kendra Crriffing to
accept the minutes for the May 5, 1998
Regular Meeting with a spelling
correction in item #6c.Motion passed
unanimously.
None.
None.
City of Apache Junction
Library Board of Trustees
Regular Meeting
June 2, 1998
Page 2
5. Librarian's Report:
6. Old Business:
a. Update of library budget request for
1998/99:
The library hosted a yo-yo presentation
today and had an overwhelming
response.Changes in statistics over the
previous year could be due to the change
in circulation systems and how some
items were accounted for. Statistical
categories will change in the monthly
report due to the new system. The library
continues to add new items and volunteer
hours are still good.Patron visits are
similar to last year. There were 9 school
visits to promote the summer reading
program.Over 400 people attended the
Medieval Fair to kick-off the summer
reading program.As of the end May,
458 participants have registered in the
program.The Literacy program and
involvement with CAC continues
through the summer.
The proposed budget is less than was
hoped for but is an increase from last
year.The request fora part-time
secretary to be made full time was turned
down. The request for a temporary
position in the youth department to be
converted to a part-time position has
been approved.The budget for library
books and AV materials has increased as
well as a 10% increase for subscriptions.
The updated security system, a map file
and 2 public use computers were also
recommended.The budget now goes to
the City Manager and City Council for
approval.
City of Apache Junction
Library Board of Trustees
Regular Meeting
June 2, 1998
Page 3
b. Update on the Friends of the Library
Endowment Fund:
c. Update on the progress of the Summer
Reading Program:
d. Continuing discussion on Computer
use policy:
7. New Business:
No report.
The attendance at Desert Shadows
Middle School has not been as good as
expected.They have had some
participation for the movies. Liz Burks
is to be contacted about advertising the
satellite site.Other information on the
program was given during the Librarian's
Report.
The Board discussed whether the
following statement should be added to
the current policy or posted:"In
accordance with Arizona Law ARS-13-
3507 user shall not employ the library's
electronic information systems to access
or display explicit sexual material".
There was discussion on whether an
opening screen could be added to the
computers that has the policy posted.By
clicking on an acceptance button the
patron would agree to follow library
policy. Pam Loui will discuss it with the
City Attorney and it will be on the
agenda for the next regular meeting.
a.Discussion on a Joint Library Board/
Library Friends of Pinal County Meeting
to be held at the Apache Junction Public
Library October 3, 1998.Discussion of a tour and computer
presentation on Internet use by the US
WEST Students.Trish to organize
refreshments and the Friends
City of Apache Junction
Library Board of Trustees
Regular Meeting
June 2, 1998
Page 4
of the Library will be requested to pay for
them. A letter is to be drafted to remind
participants. Possible agenda items include:
Internet
Getting scouts involved
Getting people involved
AzLa Conference
Presentation of the F.O.L.
Friends' Endowment Fund
Share each library's happenings
Report on the Arizona White House
Conference
b.Setting of date and time of the special
Board meeting to discuss and adopt the
Library Board Annual Report:Barbara Gardner moved to hold the
annual meeting at 6:00 p.m., June 30,
1998, and that this meeting shall be in
lieu of the regular July meeting.Motion
was seconded by Kendra Griffing.
Motion passed unanimously. Joyce
Poteet had to leave early and was not
present at the time of the vote.
8. Call to the public:None present.
9. Requests for future agenda items:
10. Adjournment:
Policies
Budget
F.O.L. Endowment Fund
AzLA Conference
Joint Meeting of Phial Co.
Computer use policy
Summer Program
Community Relations Committee
Motion was made by Peter Nolan and
seconded by Barbara Gardner to adjourn.
Meeting adjourned at 7:29 p.m.
City of Apache Junction
Library Board of Trustees
Regular Meeting
June 2, 1998
Page 5
Secretary