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HomeMy WebLinkAbout1998 08.04 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting August 4, 1998 A regular meeting of The Board of Trustees of Apache Junction Public Library was held August 4, 1998 at 6:04 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Absent Gardner, Barbara Little, Millie Poteet, Joyce Crriffing, Kendra Rineholt, Pamela J. Nolan, Peter Schoeph, John Staff Pamela Loui, Library Director 1. Acceptance of Agenda: 2. Acceptance of Minutes for June 2, 1998 Regular Meeting: 3. Acceptance of Minutes for June 30, 1998 Special Meeting: Motion was made by Kendra Griffing and seconded by Joyce Poteet to accept the agenda.Motion passed unanimously. Motion was made by Barbara Gardner and seconded by Peter Nolan to accept the minutes for the June 2, 1998 Regular Meeting. Motion passed unanimously. Motion was made by Kendra Crriffing and seconded by Peter Nolan to accept the minutes for the June 30, City of Apache Junction Library Board of Trustees Regular Meeting August 4, 1998 Page 2 4. Correspondence and Communications: 5. Committee Reports: a.Community Relations Committee: 6. Librarian's Report: 1998 Special Meeting.Motion passed unanimously. None. None. The library hosted a magic and yo-yo show in June with 264 in attendance. The reptile program drew 270. Patron visits were up.The library was very busy adding books.Video additions were lower in June than July because of the Summer Reading Program.Volunteer hours were high. In July the library held story times, film programs, a children's survival program and had a beekeeper and a puppet show.The library is still trying to figure out how to best handle the statistics for the end of the year and beginning of the new year. Staff has to manually calculate the end of the month of June to add to July.Patron visits had a substantial increase.Circulation statistics were up this month.Volunteer hours were over the previous month.Student literacy visits were up a little.The library did go ahead and send agendas for Pinal County Friends and Library Boards for the October 3, 1998 Joint Meeting.The Library Director asks for everyone on the City of Apache Junction Library Board of Trustees Regular Meeting August 4, 1998 Page 3 7. Old Business: a.Update of library budget request for 1998/99: b.Update on the Friends of the Library Endowment Fund: c.Continuing discussion on Computer Use Policy: Board to attend.The library wants a good turn out. The budget has been to the City Manager and City Council for approval.The final adoption is tonight.The Council can only reduce the budget.They cannot increase any budget request at this point. This seems to be stuck at the $2,700 level but did receive an additional gift last week.The goal is $5,000 so they are half way there.Hope to have more to report next month. Pam Loui stated that there are still some things up in the air that Spencer Paden needs to review.Still trying to find out if we can set up computer stations so we can track what people get into or if this is a right to privacy issue.Right now a court order is needed before library staff can release circulation records.We do not know about computer use.Legislature may come back and look at the Internet and filtering again.An online disclaimer was discussed by Pam and Spencer but don't know yet if we can use one.Currently people sign an agreement before they use the Internet.There will need to be attorney approval and will then come City of Apache Junction Library Board of Trustees Regular Meeting August 4, 1998 Page 4 8. New Business: a.Discussion of Board participation in Nominating candidates for volunteer or staff award opportunities: back to the Board for a vote. Pam Loui encouraged the Board members to give her any questions or comments so she could discuss the issues with the City attorney.The Board brought up several questions concerning who is responsible if damage is done and what are the consequences if we say no and they do anyway.The policy covers these items and is posted.It is referred to when a problem arises.The Board discussed posting a sign.There is already one sign at the desk where they sign in and another copy over to the side.The Library does not provide e-mail.Patrons can get it through AZTEC or free over the Internet. Barbara Gardner approached the idea of the Board nominating candidates for awards.She had as a possibility the Legacy Awards from AARP. (American Association of Retired Persons).She commented that this will do two things.It will provide an award for individuals who provide service and it will provide a monetary award for the library.It honors volunteers and helps out the library programs.Peter Nolan suggested creating a committee that would investigate further and report back by the September meeting.Barbara City of Apache Junction Library Board of Trustees Regular Meeting August 4, 1998 Page 5 b.Discussion and vote on "Food for Fines" Program for the balance of August: c.Discussion and vote on a proposed Expansion of Saturday Library hours From 9-1 current to 9-5 on non -holiday Weekends (beginning September 13, 1998: volunteered to be on the committee. Motion to have Barbara go forward with this concept was made by John Schoeph and seconded by Millie Little.Motion passed unanimously. The City Council approved the last program, but would not be holding another meeting until September. Since the Food for Fines program was not on an earlier Board agenda, it was suggested by Pam Loui to think about waiting until September or forego it until next year.Other times suggested were November, January or February (which would be difficult for the library), March and June.Motion was made by Barbara Gardner and seconded by Joyce Poteet to have a Food for Fines program in June of 1999.Vote passed unanimously. City Manager approves a trial but funding for expanded services into the next fiscal year is not a given. Hours would be 9-5 on non -holiday weekends during the period of September 13, 1998 through June 30, 1999.There will be four regular staff working Saturday and four others to take turns to be on -call when needed. Motion made by John Schoeph and seconded by Millie Little to approve City of Apache Junction Library Board of Trustees Regular Meeting August 4, 1998 Page 6 d.Election of officers:President, Vice President, Secretary: 9. Call to the Public: 10. Requests for future agenda items: 11. Adjournment: President Secretary the expanded Saturday hours.Vote passed unanimously. Peter Nolan accepted the nomination for President.Barbara Gardner accepted the nomination for Vice President.Pamela Rineholt accepted the nomination for Secretary.All were voted on and passed unanimously. No response. Computer Use Policy Volunteer Award nominations Library Endowment Discuss October's Joint Meeting of Pinal County Library Boards and Friends of the Library meeting. Motion was made by Millie Little and seconded by Kendra Griffing to adjourn.Meeting adjourned at 7:16 p.m.