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HomeMy WebLinkAbout1998 09.01 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting September 1, 1998 A regular meeting of The Board of Trustees of Apache Junction Public Library was held September 1, 1998 at 6:05 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Gardner, Barbara L Poteet, Joyce Rineholt, Pamela Nolan, Peter Schoeph, John Staff Pamela Loui, Library Director 1.Acceptance of Agenda: 2.Acceptance of Minutes for August 4, 1998 Regular Meeting: Absent Little, Millie Peter Nolan stated that a motion was not needed to accept the agenda.The question of accepting the agenda was placed before the Board and was accepted by general consent. Peter Nolan suggested that a new paragraph be made to separate the June information from the July information under the Librarian's Report.The question of accepting the minutes with the correction for the August 4, 1998 Regular Meeting was placed before the Board and was accepted by general consent. City of Apache Junction Library Board of Trustees Regular Meeting September 1, 1998 Page 2 3.Correspondence and Communications: 4.Committee Reports a.Community Relations Committee: 5.Librarian's Report: Pam Loui reported sending a letter to Kendra Griffing, along with a certificate, for her service on the Board.Pam also stated that the agenda for the Joint Meeting of Pinal County Library Boards and Friends of the Library has been sent to the other libraries. Joyce Poteet stated that she is waiting for Millie Little and has requested that her report be taken off the October agenda and added to the November agenda prior to its publication (at least 24 hours before the meeting).She also stated that she was open for suggestions. Pam Loui reported that she did send a letter for the AzLA award to support the nomination of Liz Burks for the "Outstanding Youth Services Librarian" award.It is now past the deadline to submit more letters. In August the trend in circulation was toward other categories like video and audio rather than books.Compared to one year ago the audio and video are up. The library is continuing to add books along with audio and video.We are also weeding old items.Volunteer hours in the month of August were low at 291.45. This may be due to the Summer Reading Program being over and the teens being back in school.The library had two film programs, three parenting classes and two Hug A Tree survival classes.The City of Apache Junction Library Board of Trustees Regular Meeting September 1, 1998 Page 3 6.Old Business a.Update on the Friends of the Library Endowment Fund: b.Continuing discussion on Computer Use Policy: Literacy Program had 25 student visits and 231.5 hours. The AzLA meeting will be held November Lith through 6 th in Phoenix. For one day the non-member fee is $110.00 (prepaid) and $130.00 (on site). A member fee for one day is only $50.00. Let Pam Loui know if you are interested in joining. John Schoeph recommends going if anyone hasn't gone yet. John Schoeph reported targeting RV parks and service clubs for support. Organizations begin meeting late this month.Also John is doing research about charitable trusts on the network. Peter Nolan suggested an open letter in the newspaper.Progress reports are given in the newspaper and letters of acknowledgement are sent to the donors. If ten donors are reached at $200.00 each the goal will be met.75 people have already been covered.They are pressing forward and will proceed until the goal is made. Pam Loui reported that she had Karen Rauls, Susan Walker, Bonnie Lopez, Liz Burks and Spencer Paden review the Acceptable Use Policy and asked the Board to review it and tell her what they thought. City of Apache Junction Library Board of Trustees Regular Meeting September 1, 1998 Page 4 If this goes past the Board it will then go to the City Attorney for review and then to the Council. The City Attorney has no problem with the language in the policies he reviewed. He is concerned if we can track what someone has done or track them trying to do something wrong and what measures are available.The Attorney also has concerns that we cannot support what is written if we don't have tracking. State statutes on privacy issue may be in conflict. Pam stated that the library needs to have a policy with stronger wording than our current one and that a lot of clarifying language has been added.The library has had one incident where the patron had to be banned from the library. Multiple violations were going on. Susan Walker asked the patron to leave and he did.The staff wants a document that they can use to make someone leave if they are abusing or violating policy. The library's intention is to get this policy on-line and have it substitute for adults signing an agreement.The library will require parents to sign for their children and this will be documented in the circulation system.The library staff will document the ones that already have signed.Need a system whereby they can put something on a card at the Circulation Desk, that the parents agree to the child using the Internet.This will eliminate paperwork the library had City of Apache Junction Library Board of Trustees Regular Meeting September 1, 1998 Page 5 previously, since monitoring 16 stations has become more challenging. The library would like to provide this policy electronically and on paper. Spencer Paden assures it is possible. Other libraries use electronic versions of their policies.Pam stated that she wants the Board to be very comfortable with the policy before sending it to Council and suggested that the Board review it now with a discussion to follow.All Board members agreed. Peter Nolan questioned if it should be ratified exactly as worded.Pam Loui stated that the City Attorney will probably make some changes and it will come back to the Board at the October meeting if there are changes.It will go to Council at the second October meeting. A few changes and additions are to be made to the Computer Use Policy: 1.Under Computer Viruses (2"d page) ...checking and scanning software on their own computers to identify... 2.Under Ethical Use (3rd page) adding ...computer hardware,software,and... after the third bullet. 3.Under Legal Use (3rd page) add a bullet and Accessing of material that is illegal to display in a public place pursuant to federal and state law. 4.Under Conditions of Use (4th page) fourth bullet from bottom, add ...by a responsible adult... City of Apache Junction Library Board of Trustees Regular Meeting September 1, 1998 Page 6 7.New Business: a.Discussion of Board selection of nominees for volunteer or staff awards: b.Discussion of October's Joint Meeting of Pinal County Library Boards and Friends of the Library meeting: Motion was made by John Schoeph to approve the Acceptable Use of Electronic Information Systems draft with previously mentioned corrections and seconded by Joyce Poteet.Roll call vote passed unanimously. Barbara Gardner reported that she had a lot of help and input from the Library staff and brought up four people for nomination.Mary Benden, Rick Gardner and Jim and Nancy Ryan.She read drafts of nomination letters and it was decided that these letters be typed on letterhead and signed by Peter Nolan. Motion was made by Pamela Rineholt and seconded by John Schoeph that Peter Nolan submit these nominations to AARP to be considered for the award. Roll call vote passed unanimously. Pam Loui reported that Ron Glass will be attending this meeting and will report on the State Library plans.His name will be added to the agenda after David Snider and Denise Keller and the new agenda will be passed out at the meeting since it isn't as formal.Apache Junction Public Library is pretty well set to go.Pam stated that she hasn't heard a lot of City of Apache Junction Library Board of Trustees Regular Meeting September 1, 1998 Page 7 8. Call to the public: 9. Requests for future agenda items: 10. Adjournment: President -'q„,QL1QaA±J Secretary response and will call Denise, the Pinal County Librarian. Four Apache Junction Public Library Board members have agreed to come. Peter Nolan will welcome people and introduce.We will need a posting for this as a special meeting. The meeting will be held in the Senior Center on Saturday, October 3, 1998, and is already reserved.Coffee will be at 9:30 a.m. and the meeting begins at 10:00 a.m. None present Old Business: Friends of the Library Endowment Fund Computer Use Policy New Business: Report on Joint Meeting Meeting adjourned at 7:33 p.m.