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HomeMy WebLinkAbout1999 01.05 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting January 5, 1999 A regular meeting of The Board of Trustees of Apache Junction Public Library was held January 5, 1999 at 6:03 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Nolan, Peter Rineholt, Pamela Poteet, Joyce Schoeph, John Staff: Pamela Loui, Library Director 1. Acceptance of Agenda: 2. Acceptance of minutes for December 1, 1998 Regular Meeting: 3. Correspondence and Communications: Absent Gardner, Barbara Little, Millie Nesser, Theresa The question of accepting the agenda was placed before the Board and was accepted by general consent. The question of accepting the minutes for the December 1, 1998 Regular Meeting was placed before the Board and was accepted by general consent. Peter read a note he received from Theresa Nesser apologizing for missing the December 1, 1998 Regular Meeting and the January 5, 1999 Regular Meeting. City of Apache Junction Library Board of Trustees Regular Meeting January 5, 1999 Page 2 4. Committee Reports: a.Community Relations Report: 5. Librarian's Report: Joyce Poteet reported that she will have more to report on at the February meeting. Pam Loui reported that she and Peter Nolan presented the planning process at the Council Work Session on January 4, and it went very well.She stated that we have the ability to go ahead with the planning process. Pam also reported that December was very busy.Patron visits were up over last year and volunteer hours were at 491.The library is continuing the weeding of non -circulating items and adding books but would like to add even more. The library programs consisted of two Story Times with 23 attending, the Sweet Adelines had a stand-up crowd with 180 attending, a small business program had 21 in attendance and 11 computer classes had 51 attending.The Teen Advisory Board presented "Santa's Magic Hat" puppet show. Registration opened January 4, 1999 for adult computer classes in Word, Internet and E-mail and 521 slots were filled from January through March.Pam reported wanting to add three classes a week.She has already asked another student to teach and has three volunteers to help with the additional classes.Pam also reported that the library did not have a good response for the elementary student computer classes and may try again in the summer. City of Apache Junction Library Board of Trustees Regular Meeting January 5, 1999 Page 3 6. Old Business: a.Update on Friends of the Library Endowment Fund: 7.New Business: a.Discussion and vote on the assignment of planning committee members for the "Planning for Results" process: John Schoeph reported on the article in the Arizona Republic about a donor contributing $2,300 to the fund and wanting to remain anonymous.There was also a call from Mesa from a donor who wants to contribute books. John stated that future actions will include placing brochures in key locations, newspaper publicity and reaching attorneys in the area by mail to inform them on the availability of the fund.Also they need to get names ofpersons who may have wills (2ndor 31(1 generation families) so they can contact these people to let them know of this fund. Peter Nolan presented a list of eleven nominees consisting of the following persons and stated that the committee needs to assign its own leader: Pamela Loui, Library Director Peter Nolan, Library Board member Joyce Poteet, Library Board member Liz Burks, Library staff member Ryan Main, Teen Advisory Board JoAnne Collins, School District retiree Joy McNulty, from the community Robin Barker, from the community Sue Sutter, from the School District City of Apache Junction Library Board of Trustees Regular Meeting January 5, 1999 Page 4 Glen Van Nimwegen, Director of Development Services, City of Apache Junction Anne Surra, Vice Mayor (Honorary member) A proposed schedule of meetings is as follows (7:00 p.m. Thursdays at the Library): January 21, 1999- Orientation February 4, 1999 February 18, 1999 March 4, 1999 March 18, 1999 April 1, 1999 April 15, 1999 April 29, 1999 May 6, 1999 May 17/18, 1999 - Present to Council John Schoeph stated that he feels people from the surrounding area should be represented and Peter stated that the planning process will take that into account. Pam Loui stated that everyone in Pinal County can use any other Library in the county and we receive a small amount of book money for doing this.We also have reciprocal borrowing in Tempe, Chandler, Gilbert and Mesa.Pam stated that she will work to see that this continues. Motion was made by John Schoeph to form a Library Planning Committee composed of those nominees presented by the nomination committee and that City of Apache Junction Library Board of Trustees Regular Meeting January 5, 1999 Page 5 b.Approval of Community Relations letter: c.Volunteer Recognition Brunch: they be informed by letter; the committee process to tentatively be completed by May, 1999.The motion was seconded by Pamela Rineholt and the vote passed unanimously. The purpose of the community relations letter is to inform and request an opportunity to present the slide show and hold a question and answer period. Suggestions were made to change the word "development" to "organization", remove the sentence "The program will begin February 1, 1999." and add a space for the number of brochures requested, at the bottom of the letter. Pam Loui reported that the slide presentation is not quite ready.The exterior photos are beautiful but need to retake some inside photos. Motion was made by Pamela Rineholt to approve the Community Relations letter as amended, with the provision that it be held until the slide presentation and the process of presentation are approved by the Board.The motion was seconded by John Schoeph and the vote passed unanimously. Pain Loui reported that the Volunteer Recognition Brunch will be held on Friday, January 22, 1999 in the City Hall Conference Room and breakfast items will be served.Awards for service for July 1, 1997 through June 30, 1998 will be made.Pam invited Library Board City of Apache Junction Library Board of Trustees Regular Meeting January 5, 1999 Page 6 Members to attend and asked that they call Trish Pelletier at the Library and let her know if they are planning to attend. Trish will be able to give you the exact time the brunch will be starting. 8. Call to the public:None present 9. Requests for future agenda items:Old Business: Report on the Friends of the Library Endowment Fund. Report on the Planning Process. New Business: Planning Process presentation Report on research on allowing non- city residents to be on the Library Board. Community Relations Slide Show and approval of process. 10. Adjournment:Meeting adjourned at 7:17 p.m. President f iLyru b A )9.12A.KU iLd Secretary