Loading...
HomeMy WebLinkAbout1999 02.02 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting February 2, 1999 A regular meeting of The Board of Trustees of Apache Junction Public Library was held February 2, 1999 at 6:04 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Absent Nolan, Peter Gardner, Barbara Rineholt, Pamela Little, Millie Nesser, Theresa Poteet, Joyce Schoeph, John Staff Pamela Loui, Library Director 1. Acceptance of Agenda: 2. Acceptance of Minutes for January 5, 1999 Regular Meeting: 3. Correspondence and Communications: The question of accepting the agenda was placed before the Board and was accepted with the following change: Move 7c, Community Relations Slide Show and approval of process, to before Old Business, between items 5 and 6. The question of accepting the minutes for the January 5, 1999 Regular Meeting was placed before the Board and was accepted by general consent. None. City of Apache Junction Library Board of Trustees Regular Meeting February 2, 1999 Page 2 4. Committee Reports: a.Community Relations Report: 5. Librarian's Report: Millie Little reported that she didn't have the script for the slide show quite finished but the pictures were good.She suggested thanking Mr. Loui for taking all the slides and agreed to write a note. She would also like to set it up so anyone could give the show. Pam Loui reported that the Library held the Annual Volunteer Recognition brunch and there were 35 in attendance. The volunteer with top hours was Rick Gardner and second was Edith Sawyer. Jim Ryan, who works with the U.S. West Foundation, was awarded Volunteer of the Year. Patron visits were up from last year. Book circulation was at 13,092 and circulation of other items was at 9,922. 28 adult events were held, including 23 computer classes at which there were 164 in attendance.The book discussion group had 18 attending, Dogs & Therapy had 36, ARC "Things you might never have known about AZ.." had 70, Tumblewords "Poetry at the Junction" had 30 and the Parenting Class had 5 who attended.There were Family Literacy events with 69 in attendance. The quarterly reference survey shows 728 requests received and 669 requests completed in the same day. Pam also reported that the library has new entryway sensor units and should provide a more accurate count. City of Apache Junction Library Board of Trustees Regular Meeting February 2, 1999 Page 3 6. Community Relations Slide Show and approval of process: 7. Old Business: a.Update on Friends of the Library Endowment Fund: Millie Little presented the Community Relations Slide Show to the Board and commented on each slide.The presentation took the viewers around the outside of the building and then into the front doors.The slides continued through the library covering all the services and after the check-out the viewer was taken back outside.Millie reported that she would have the script finished soon and the presentation should go more smoothly. When the presentation was finished Peter Nolan suggested authorizing the launch of this presentation of the Community Relations Slide Show.John Schoeph made the motion to do so and it was seconded by Barbara Gardner.A vote was taken and passed unanimously. John Schoeph reported the Friends of the Library organization was working to design a plaque honoring founders of the endowment fund."Friends" members are also preparing material for clearance by the Library and the Friends of the Library to get word to attorneys and the Trust Departments of banks.He stated that he will need a menu of items or examples of things people can do.As these things materialize John will present it to the Board.By the next meeting they should be ready to go forward with it. City of Apache Junction Library Board of Trustees Regular Meeting February 2, 1999 Page 4 b.Report on the Planning Process: 8. New Business: a.Planning Process presentation: Peter Nolan reported on the start of the planning process for where the library is heading in the next 3 to 5 years.The introductory meeting of the Planning Committee was held on January 21, 1999, which included a tour of the library.Names of the Planning Committee members are listed in the January minutes of the Library Board. The committee has a good cross-section of people who decided not to elect a leader but all agreed that Peter will run the meetings.It was also decided that at least one session would be promoted as being open to the public for their input. A survey was prepared by Peter Nolan and the library staff collected approximately 200 of them from patrons. Of the "best of the Library" responses, the patrons appreciate the friendly and helpful staff.Of the "worst of the Library" responses, the bad parking situation seems to be on the top of the list. Pam reported that Karen Drake, from the Chandler Public Library, will facilitate writing the Library Vision at the next committee meeting of February 18, 1999. Pam Loui presented a PowerPoint presentation "Planning for Results:A Public Library Transformation Process". In this presentation different questions are answered such as:Why plan, what City of Apache Junction Library Board of Trustees Regular Meeting February 2, 1999 Page 5 b.Report on research on allowing non -city residents to be on the Library Board: our planning should accomplish and how we will tackle it.The planning committee has an optimistic schedule. Pam stated that the ultimate measure of our success in planning is the positive impact our Library will make on the lives of the people of our community. Pam Loui reported that City Code states that the Library Board Members must be city residents.It is also state law Section 9-414A. John Schoeph stated that he had spoken to Curtis Shook and wanted feedback from Pam Loui.He mentioned that non- residents' taxes from sales go into the coffer and that they are stake holders. Barbara Gardner stated that the residents are the ones with the vested interest. Pam Loui stated that the endowment is done by the Friends of the Library and anyone can join them.Also, Board meetings are open to the public so they do have input. It was decided that Pam will approach Curtis Shook with this and he should probably present it to the City Attorney for an answer.The results will be brought up at the next meeting. 9. Call to the Public:None present. 10. Requests for future agenda items:Old Business: Report on Planning Process Report on Endowment Fund City of Apache Junction Library Board of Trustees Regular Meeting February 2, 1999 Page 6 Continued research on non -city residents being Board Members. New Business: Report on Lost Dutchman Days Parade 9. Adjournment:Meeting adjourned at 7:37 p.m. President Secretary