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HomeMy WebLinkAbout1999 03.02 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting March 2, 1999 A regular meeting of The Board of Trustees of Apache Junction Public Library was held March 2, 1999 at 6:05 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Absent Nolan, Peter Gardner, Barbara Rineholt, Pamela Little, Millie Nesser, Theresa Poteet, Joyce Schoeph, John Staff: Pamela Loui, Library Director 1. Acceptance of Agenda: 2. Acceptance of Minutes for February 2,1999 Regular Meeting: 3. Correspondence and Communication: The question of accepting the agenda was placed before the Board and was accepted by general consent. The question of accepting the minutes for the February 2, 1999 Regular Meeting was placed before the Board and was accepted by general consent. Peter Nolan reported having received letters from Judith Helein, Volunteer Resource and Support Center of the AARP Legacy Awards, thanking us for the nominations and reporting the four recipients for the 1999 Legacy Award. Although none of the nominees from City of Apache Junction Library Board of Trustees Regular Meeting March 2, 1999 Page 2 4. Committee Reports: a. Community Relations Committee 5.Librarian's Report: Apache Junction were selected, there was one recipient from Tucson. Joyce Poteet and Millie Little reported that the committee presented its first slide presentation at Superstition Sunrise and they were well received.Although the event coordinator did not attend the presentation there were ten (10) residents who did.The presentation lasted approximately 45 minutes.Millie stated that she had a request from one of the residents to present this to a singles group. Millie also reported that the committee would be speaking at the "coffee hour" at Rock Shadows on Monday morning, March 8th. Approximately 250 residents are expected to attend. Pam Loui suggested targeting the homeowner's associations and Millie suggested the service clubs.John Schoeph stated that he would supply a list of service clubs to Carol Kelly. Peter Nolan suggested that all members need to have a turn to talk to these groups. Pam Loui reported that she received a letter from GladysAnn Wells of the Department of Library, Archives and Public Records notifying her that the library has been approved for $17,142 in funding from LSTA (Library Services and Technology Act) for the CLEVER City of Apache Junction Library Board of Trustees Regular Meeting March 2, 1999 Page 3 6. Old Business: a.Update on the Friends of the Library Endowment Fund 2000 program.These monies are going to be used for the replacement of the old 486s in the computer lab.She also reported that new security gates were installed with a counter but that no system is perfect and the count seemed far off.Pam stated that they would see how it works for awhile.Peter Nolan suggested having a volunteer hand count people as they enter the library to check the accuracy of the new gates. This is the first time the Librarian's Report will be comparing Dynix to Dynix.Materials circulation is at 12,720 compared to 12,597 a year ago. Programs presented were 7 Storytimes, 2 school visits with 109 attending and one tour. The adult events included:Desert Landscaping with 45 in attendance, 14 attending "Beyond the edge of a wilderness... Pioneer Women's Diaries" had 47 in attendance, 18 attended Integrated Medicine, Parenting Class had 14 attending.There were 31 computer classes with 203 in attendance and Tots & Books had 28 attending. John Schoeph reported a call was in to the Arizona Community Foundation for guidance and a date needed to be set to go into Phoenix.He also stated that the Friends of the Library Endowment Fund was listed in the Foundation's newsletter. City of Apache Junction Library Board of Trustees Regular Meeting March 2, 1999 Page 4 b.Report on the Planning Process c.Report on Continued Research on Non -city Residents as Board Members John stated that an update on the endowment fund did not have to be on the agenda every month.If there is something to report, he will give notification before the agenda is printed. Peter Nolan reported that the Planning Committee is working on the Vision Statement. He also stated that the City expects a 10% increase in population and this will have a large impact on the library. Pam Loui reported the exercise as identifying the library strengths, weaknesses, opportunities and threats. The committee will be focusing on the major needs of the community in the areas of seniors, families, underprivileged and community. Surveys were passed out to Board members and were asked to get the responses and turn them in as soon as possible.Peter stated that he would need about fifty (50) responses from non- library users. Pam Loui reported that Curtis Shook's opinion is that the Council agrees with state law (members should be residents) and the Council is satisfied with it.She also stated that trying to change it could cause more problems than solving them. This issue has been satisfied. City of Apache Junction Library Board of Trustees Regular Meeting March 2, 1999 Page 5 7. New Business: a.Report on Lost Dutchman Days Parade 8.Call to the public: 9. Request for future agenda items: 10.Adjournment: President aiwv21,61)yeA(at Secretary Barbara Gardner reported that the library drill team did a wonderful job under the conditions in which they had to march (being positioned between concrete trucks and drilling rigs).They were dressed as old-fashioned librarians (long skirts, high collars and hair pulled up) and went through their paces with their decorated book carts (i.e.: children's services, etc.). None present. Old Business: Report on Community Relations Committee Report on the Planning Process New Business: Budget Meeting adjourned at 7:05 p.m.