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HomeMy WebLinkAbout1999 04.06 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting April 6, 1999 A regular meeting of The Board of Trustees of Apache Junction Public Library was held April 6, 1999 at 6:07 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Gardner, Barbara L. Rineholt, Pamela J. Little, Millie Nolan, Peter Staff: Pamela Loui, Library Director I. Acceptance of Agenda: 2. Acceptance of minutes for March 2, 1999 Regular Meeting: 3. Correspondence and Communications: 4. Committee Reports: a. Community Relations Committee. Absent Poteet, Joyce Schoeph, John Nesser, Theresa The question of accepting the agenda was placed before the Board and was accepted by general consent. The question of accepting the minutes for the March 2, 1999 Regular Meeting was placed before the Board and was accepted by general consent. None. Millie Little reported on the presentation she gave at Rock Shadows Park.She stated that there were approximately 250 in attendance and that everyone read the brochure. Millie felt a very positive about this presentation.One resident stated that her grandson from Australia was not doing City of Apache Junction Library Board of Trustees Regular Meeting April 6, 1999 Page 2 5. Librarian's Report: well there.When he came here he took the classes offered by the Library on getting ready for taking the GED.He passed his test and is now doing very well. She was very appreciative. A male resident stated that he had never been to the Library before and inquired if the Library had game rules.When he found that it does he said he would come now. Peter Nolan reported that Joyce Poteet had a scheduled presentation at the Senior Center on Thursday at 11:00 a.m. but would not be available to give it.He asked if another member would like to do it and if not, that he could. Peter also suggested sending the letters at this time to the service organizations that John Schoeph provided and the letters to the homeowner's associations should be sent at a later date.Millie suggested the mailings to the RV Parks start early so as to get on their calendar for the next season. Pam Loui reported that the Library's new area code is 480.In addition, there is a new Library telephone number coming in the future and when she knows for sure that it is in effect she will notify the Board. There will be a recording on the old number for a time. Pam also reported that the Friends of the Library named John Schoeph "Outstanding Volunteer". Book circulation is up from the previous year and Pam Loui reported this being due to the fact that the Library has been able to City of Apache Junction Library Board of Trustees Regular Meeting April 6, 1999 Page 3 6. Old Business: a. Report on the Planning Process. get books ordered and in on a regular basis. Audio and video circulation is doing well also.Patron visits show an increase on the new counting system.The Library is trying to find another way to take the count. Additions to the collections were 771 books, 56 audio cassettes and 66 video cassettes. Inter -library loans were at 45 and Storytime is back in swing with 236 in attendance. TAB recognition was held and 33 attended.Pins, gift certificates and names being placed on plaques were some of the awards. Adult events included "Birds of the Sonoran Desert" presented with the Friends of the Library and 63 attended. There were 28 "WOW" Word, Internet and E-mail classes held with 136 in attendance. People were signed up on the first day and 152 out of 153 spaces were filled.Student visits were 23 and student hours were at 276.5. Peter Nolan reported that the Planning Committee held two more meetings since the last Board meeting. The meeting held on April 1, 1999 was open to the public for their responses to the goals of the Library and two people attended (one being very vocal). The six categories, with their goals and objectives, covered were: Basic Literacy, Information Literacy, Current Topics & Titles, Cultural Awareness, General Information and Lifelong Learning City of Apache Junction Library Board of Trustees Regular Meeting April 6, 1999 Page 4 7. New Business: a. Review, discuss and vote on the Library Mission Statement. b. Discussion on priority items for the 1999/2000 budget request. At the next meeting the committee will determine what the gaps are and what needs to be done to meet them. Parking, size, etc. will then come into play. The Library Plan will then be written and presented to the Board for approval.It will then go to the City Council.The committee is trying to coordinate this plan with the upcoming budget. Motion was made by Millie Little and seconded by Barbara Gardner to adopt the Library Mission Statement with the change from "basic" to "basic literacy". The vote passed unanimously.The Library Mission Statement now reads: "The Apache Junction Public Library provides opportunities to gain basic literacy and information literacy skills; general information and answers to questions; materials on current topics and popular titles; cultural awareness programming and collections; education support for all ages; and leisure time collections for community residents.The Library will be open and flexible to newly identified needs and be a popular environment that engenders civic pride." Pam Loui reported that a request for an additional Library Clerk II position is being made. Also asking for additional monies for office supplies since printer City of Apache Junction Library Board of Trustees Regular Meeting April 6, 1999 Page 5 cartridges and paper costs are very high. Education and recreation was at $300 and would like to increase this to $500.An increase of 10% over the previous year is requested for books and audio/visual. More copies of best sellers need to be purchased. An increase is needed for travel, training and conferences since costs have increased.An increase is needed on maintenance agreements on office equipment and furniture.Will need an increase for software since Dynix is trying to change over to a client server architecture.Costs are not known and a study is being made, but money will have to be spent to change over to this system. The sooner the conversion, the more likely they will be willing to give better discounts. An increase is needed for printing and binding.Brochures are going to be sent to a printer in place of using the copy machine. The McNaughton collection needs a slight increase.Special contractual services need an increase of $3,000 for AzNet inter -library loan system we use. Peter Nolan has been looking at the growth of the community and stated that expansion of the Library is needed. Steps should be underway when the new budget comes around.All members agreed that study dollars are needed for the expansion of Library facilities and services.Monies are needed to add 1.5 - 2 library staff persons. An increase in student salaries is needed to compare with others in the area. The position of Assistant Director needs to be filled (requiring a higher expertise in computers). City of Apache Junction Library Board of Trustees Regular Meeting April 6, 1999 Page 6 c. Reminder of terms due to expire June 30, 1999: 8. Call to the Public: 9. Request for future agenda items: 10. Adjournment: -1 President Pam Loui stated that she would report on what she has turned in as a budget request for FY 1999/2000, at the next Board meeting. Pam Loui will contact the City Clerk's office to verify terms expiring this year. Barbara Gardner is interested in staying on the Library Board of Trustees.John Schoeph will be contacted. None present. Old Business: Community Relations Report 1999/00 Budget Items Planning Process Report New Business: Review, discuss and vote on draft of the Library Plan Meeting adjourned at 7:47 p.m.