Loading...
HomeMy WebLinkAbout1999 05.04 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting May 4, 1999 A regular meeting of The Board of Trustees of Apache Junction Public Library was held May 4, 1999 at 6:05 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Nolan, Peter Gardner, Barbara Rineholt, Pamela Nesser, Theresa Poteet, Joyce Schoeph, John Staff: Pamela Loui, Library Director 1.Acceptance of Agenda: 2.Acceptance of minutes for April 6, 1999 Regular Meeting: 3.Correspondence and Communications: 4.Committee Reports: a.Community Relations Committee Absent Little, Millie The question of accepting the agenda was placed before the Board and was accepted by general consent. The question of accepting the minutes for the April 6, 1999 Regular Meeting was placed before the Board and was accepted by general consent. None. Joyce Poteet reported that the committee has mailed out 47 slide presentation letters to service clubs and organizations in the community.There have been no responses to date.She will have more to report at the next meeting. City of Apache Junction Library Board of Trustees Regular Meeting May 4, 1999 Page 2 5.Librarian's Report:Pam Loui reported that an agenda transmittal for the Food For Fines program that is to run June 1 g through June 30th has been submitted for approval by the Council at their May 18 th meeting. Pam also reported that she had received a memo from the City Clerk's office concerning board member absenteeism. The request is to have absenteeism reported as to whether it was "excused" or "unexcused".An example of an excused absenteeism is "the board member had notified the Board President or the Library, either by note or telephone, that they would not be able to attend the board meeting".This notification should be made at least one day in advance of the scheduled meeting if at all possible. The month of April was busy for the Library and circulation of materials did well.Four storytime programs were held with 54 in attendance.There was one school visit consisting of 21 students and 196 taking part in four library tours. Thirteen attended three parenting classes and there were 20 computer classes with 118 participating.During National Library Week there were two puppet shows with 148 attending.350 attended the RIF picnic.The Battle of the Books Finale was held with 76 students from Gold Canyon and Superstition Mountain competing.The American Girl Tea was a big success with 24 in attendance.The reference survey revealed that 466 requests were received and 416 were completed on the same day. City of Apache Junction Library Board of Trustees Regular Meeting May 4, 1999 Page 3 6.Old Business: a.Update of library budget request for 1999/2000: 7.New Business: a.Presentation of the Library Plan to the Board: b.Board discussion and public comment on proposed Library Plan: Pam commented that the issue of the counter at the library entrance needs to be addressed. There needs to be a better way to count patron visits than the counter that is now being used since the count is not accurate. Pam Loui reported that the budget request has been sent to Finance and will be reviewed by the city management. All requests have been justified and the Library Plan helps to establish those needs. Pam also stated that it would be a while before she hears anything. Peter Nolan presented the Library Plan and a picture of the library that will be used on the cover page along with a title of the Board's choosing. The Board discussed the issue and decided that the title of the Library Plan should be "Building Literacy, A Report of the Planning for Results Committee for the Apache Junction Public Library, June 1999". The board members discussed the proposed Library Plan and made the following changes: •Introduction: add "The Library has been and should continue to be a point of civic pride within the community.The future demands an investment towards the information and literacy resources of the Library City of Apache Junction Library Board of Trustees Regular Meeting May 4, 1999 Page 4 to benefit the citizens of Apache Junction". •Add "Appendices" to the Table of Contents •Add an "addendum". Copies will be available for Council and in the Library for anyone who wants to see them. •Page 5: add as last sentence in first paragraph of the Library Scan, "The Library conducts an ongoing study of the trends in libraries nationwide and maintains the Apache Junction Public Library at a comparable level". •Page 6, third bullet: change "Special" to "Various". •Page 9: replace the quotation marks on Destinations with the trademark symbol (TM). •Page 10: Add "programs" to the end of the first goal. •Page 14, 5 th sentence: add "means to enhance access to the Library" before "self -checkout". •Page 15, 2'd requirement: add "Library Expansion Needs Assessment Study", and enclose "the 2010 plan" in parenthesis at the end of the sentence. •Page 18: add "With public support this plan enables the Library to continue to grow and build literacy for the future of Apache Junction" as a separate paragraph at the end of the Conclusion. Peter Nolan stated that the Planning for Results Committee would finalize the report at their May 6th meeting.Pam 8.Call to the public: City of Apache Junction Library Board of Trustees Regular Meeting May 4, 1999 Page 5 Loui stated that the report will then go to the City on May 7 th and will be presented to the Council by the committee members on May 17 th.Board members are welcome to attend. c.Vote on approval of the Library Plan:Motion was made by John Schoeph and seconded by Joyce Poteet to approve the Library Plan as amended.A roll call vote was taken and passed unanimously. John Schoeph, as a member of the public, reported that he and Carolyn, the new President of the Friends of the Library, met with Becky at the Arizona Community Foundation.Becky made some suggestions about the letters the Friends of the Library plan to send out in promoting the endowment plan. John also reported that they are in the process now of putting together a mailing to twelve or fourteen of the attorneys, financial planners and bank trust officers that service Apache Junction, to call their attention and plant it in their minds that this is an avenue they can use to suggest the endowment fund to their clients.This letter should go out in the next week or so and with it will go a brochure of the Arizona Community Foundation. This will be followed up with a mailing to a group of thirty to fifty people in the community we will be cultivating to think in terms of the endowment as they work with their estate planning. Periodically, the plan is to have a tea or something for those people to constantly City of Apache Junction Library Board of Trustees Regular Meeting May 4, 1999 Page 6 9.Requests for future agenda items: try to impress and help them remember that this is an avenue open to them. John also stated that they had talked previously about doing a plaque to commemorate those who initiated the endowment fund.He had hoped to do something in acrylic but they don't make a size large enough to properly include the names of the people.He reported that they are exploring going with a wood plaque with the names on brass plates.The cost would be about $110 to $112 to have enough plates on it.He is waiting to hear from Marcy and Carolyn on it. Status of Library Plan. Report by members of Youth Services Department on the Library's summer program. Planning of future meetings. 10.Adjournment:Meeting adjourned at 7:54 p.m. President Pah/no Secretary