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HomeMy WebLinkAbout1999 08.03 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Apache Junction, AZ 85219 Regular Meeting August 3, 1999 A regular meeting of The Board of Trustees of Apache Junction Public Library was held August 3, 1999 at 6:03 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Nolan, Peter Gardner, Barbara Rineholt, Pamela Nesser, Theresa Poteet, Joyce Staff: Pamela Loui, Library Director 1.Acceptance of Agenda: 2.Acceptance of Notes for June 1, 1999 Informal Discussion: 3.Acceptance of Minutes for July 6, 1999 Regular Meeting: Absent Schoeph, John The question of accepting the agenda was placed before the Board and was accepted by general consent. The question of accepting the notes for the June 1, 1999 Informal Discussion was placed before the Board and was accepted by general consent. Motion was made by Pamela Rineholt to table this item until the discussion of the Library Board vacancy.Motion passed unanimously. 4.Correspondence and Communications:None. City of Apache Junction Library Board of Trustees Regular Meeting August 3, 1999 Page 2 5.Committee Reports: a.Community Relations Committee: 6.Librarian's Report: None. Patron visits were up partly due to the Summer Reading Program because children were coming more often to participate.There were 235 registered for the program in July and the total number registered was 1,090.August is generally a slower month.New patrons were about the same as last month.The library was very busy adding books to the collection.Book circulation decreased from one year ago and this may be due to the increased use of audio and video and the computers. Volunteer hours were high. There has been an increase of "gift books". In July the library held three story times with 35 attending and nine film programs with 180 in attendance.There were 16 school visits with 130 attending. This was due in part by the Summer Reading Program being tied into summer school.Adult events included 11 Computer Classes with 56 in attendance and four Card Catalog usage classes with 14 attending. The Teen Advisory Board hosted a Library Team party and 24 Team members attended this event.At this time Elizabeth Burks, the Youth Services Librarian, takes the opportunity to approach Team members about joining the Teen Advisory Board. City of Apache Junction Library Board of Trustees Regular Meeting August 3, 1999 Page 3 7.Old Business: a.Update of library budget request for 1999/00: 8.New Business: a.Discussion on future of Community Relations Committee: The quarterly reference survey conducted the week of July 16-21 showed 417 requests received and 373 requests completed the same day. The DestinationsTM upgrade has been installed and the Library is gearing up for the start of school. The budget is before the City Council for approval at tonight's session.The Council can only reduce the budget amounts.They cannot increase any budget request at this point. Pamela Rineholt commented that the Friends of the Library might be able to take this over.Peter Nolan suggested the Friends of the Library organize and set the appointments and the Board members take turns presenting the program.He also suggested setting a goal of 1 presentation per month. Pamela Loui stated that more might be needed during the winter months since that is when the majority of the RV parks and community organizations have the winter visitors here.Joyce Poteet stated that she would go through the list and try to get on the agendas for the upcoming season.Joyce would then report back to the Board at the next Regular Meeting and further discussion will be made. City of Apache Junction Library Board of Trustees Regular Meeting August 3, 1999 Page 4 b.Discussion and possible vote on Library Board vacancy: Peter stated that the Community Relations Committee is now disbanded by the fact it has completed its task. Pamela Loui reported that she called the City Clerk's office and was informed that an oral resignation of a Board member is valid.She also stated that Peter Nolan had accepted Millie Little's oral resignation before last month and the City Clerk has been notified.A vote on this issue is not necessary. Barbara Gardner reported that there were one or two names for the City Council to interview for the Board vacancies but these people were not at the Council meeting. Barbara also stated that the Board can recruit but the Council appoints. Pamela Loui stated that previously the search fell more to the Board and Library.Board members interviewed applicants and recommended to the Council whom to have.The current Council determined that they wished to do all interviewing and everything is handled through the City Clerk's office. Pam will check with the City to find out if steps are being taken to recruit new members and will report on the status. Peter Nolan suggested that the Library Board members hand out talent bank applications to those persons interested in becoming a board member and telling City of Apache Junction Library Board of Trustees Regular Meeting August 3, 1999 Page 5 c.Election of officers: President, Vice President and Secretary: them to fill it out and return it to the City.The only requirement is to be a City resident. Peter also suggested calling the applicants and let them know what being on the Library Board is all about.He stated that the Board should communicate with the applicants to build a rapport before they have to go before the Council.Pamela Rineholt commented that she has already called one person to let them know of the vacancies. After the discussion of Board vacancies, the question of accepting the minutes for the July 6, 1999 Regular Meeting was placed before the Board and was accepted by general consent. Pamela Rineholt nominated Barbara Gardner for the position of President. Joyce Poteet seconded the nomination and Barbara accepted. Joyce Poteet nominated Theresa Nesser for the position of Vice President. Pamela Rineholt seconded the nomination and Theresa accepted. Joyce Poteet nominated Peter Nolan for the position of Secretary.Theresa Nesser seconded the nomination and Peter accepted. All nominations were voted on and passed unanimously. City of Apache Junction Library Board of Trustees Regular Meeting August 3, 1999 Page 6 d.Discussion on format of the Library Board Annual Report for 1999/2000: 9.Call to the Public: 10. Requests for future agenda items: 11. Adjournment: President le it /Au te_,.42Z),u21-6-a— Secretary ji Motion was made by Pamela Rineholt and seconded by Barbara Gardner to approve the annual statement format as modified: Change the word "Statement" to "Report" in the heading and in the attesting statement.Change occurrences of the word "expenditures" to "disbursements".A vote was taken and passed unanimously. None present. Old Business: Report on community relations. Continued discussion and possible vote on the current Library Board vacancies. Status of the 1999/00 budget. New Business: Internet Policies revisions and possible vote on approval. Discussion of increase of items per library card. Meeting adjourned at 8:42 p.m.