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HomeMy WebLinkAbout1997 05-14 HHSCMINUTES OF THE HEALTH AND HUMAN SERVICES COMMISSION MEETING Administration Building Conference Room 1001 N. Idaho Road, Apache Junction, AZ May 14,1997 6:30 p.m. COMMISSIONERS PRESENT: CARMEN HUERTA, CHAIRPERSON ED BARKER JENNIE BENNETT, VICE CHAIRPERSON CAROL CRANMER 1.Call to Order/Attendance. STAFF PRESENT: KATHLEEN CONNELLY, CITY CLERK OTHERS PRESENT COUNCILMEMBER URICH,COUNCIL LIAISON COUNCILMEMBER SURRA,COUNCIL LIAISON Chairperson Huerta called the meeting to order at 6:40 p.m.City Clerk Kathy Connelly called the roll and advised there was a quorum present. 2.Approval of minutes for April 30, 1997. Commissioner Barker moved to approve the minutes of April 30, 1997.Commissioner Cranmer seconded the motion.The vote was unanimous. 3.Staff status report on applications for human services funding. City Clerk Kathy Connelly stated there were some questions at the last meeting regarding the non-profit status for the Boys & Girls Club.She had called the Dallas regional office of the Internal Revenue Service today and they told her that the letter the Boys & Girls Club has does assign them as a 501C, per paragraph one of that letter.It states they are exempt from federal income tax under section 501A and the Internal Revenue Code,as an organization,described as section 501C3.That designates them as a non-profit organization.The next paragraph referencing 509 is a separate category which they may try to achieve as a private foundation category. A 501 is a non-profit, publicly supported, federal income tax exempt organization. HEALTH AND HUMAN SERVICES COMMISSION MEETING MAY 14,1997 PAGE 1 OF 14 The 509 is a private foundation and they must first be a 501 to be a 509.She stated David Alexander had run the internal revenue codes for them if they would like to have them.The difference in the two qualifications is the source and the variety of the funding.The Mesa Senior Center also has the same letter.The ordinance states that they have to have proof of non-profit status, it does not specify whether they have to be a 501 or 509.They have to be specified as such through the Internal Revenue Service.She stated there are many different categories of 501, and all of them are non-profit. 4.Presentations by applicants for human services funding for Fiscal Year 1997- 98. The first applicant was St. Georges represented by Susan Southwick.She stated they had given them the amount of $31,673 which was what had been spent on their clients in the Apache Junction area.She has not determined who were city residents, but they are all local people.Chairperson Heurta asked if she was aware that she would have to provide specific addresses on the city residents assisted if they are funded by the city.Ms. Southwick stated she would get a map to get familiar with the city limits.Commissioner Cranmer asked how she could determine these people were local if she did not get the addresses.Ms. Southwick stated they may not all be within the city limits but they are in the local area.She added if they come from East Mesa she refers them to Holy Cross.Chairperson Huerta asked if she knew that part of East Mesa has an Apache Junction mailing address.She stated if it states Apache Junction on the driver's license she usually helps them.Chairperson Huerta stated that anything west of Meridian is not Apache Junction.Commissioner Barker stated that area is designated as Apache Junction by the post office but it is not in the city limits.Chairperson Huerta stated one easy way to tell is if the address has five numbers, they are not residents of Apache Junction.Commissioner Barker added that is not true on a north/south street; then you must check the street.City Clerk Kathy Connelly stated some of the other agencies give the people a map and ask them to show them where they live on the map, and if it is outside the city, they cannot be funded with city money.Chairperson Huerta discussed the means of identification needed to be copied for the city.Vice Chairperson Bennett asked how she would determine that the people were not double-dipping.Ms. Southwick stated she would call the other agencies.Vice Chairperson Bennett asked about her calling the Food Bank.Chairperson Huerta stated they do not worry about them double-dipping on food.There was general agreement that families cannot exist on getting food from one agency alone, and that they are more concerned about double-dipping on financial assistance such as rent subsidies.Ms.Southwick stated they limit their financial assistance to $50 per month, which she tries to use for extensions.Commissioner Barker asked about their request for $40,000.Ms.Southwick stated she did not understand where that came from,she was only requesting $10,000.City Clerk HEALTH AND HUMAN SERVICES COMMISSION MEETING MAY 14,1997 PAGE 2 OF 14 stated the information they had received the first time was for $40,000.Ms. Southwick apologized and stated that was their actual overhead from last year, including her salary.She stated the $10,000 would cut into their overhead.She added they have had twice as many people come in for food so far this year than they had at this time last year.City Clerk Kathy Connelly asked Ms.Southwick if she would have any problems completing the form.Ms. Southwick stated no.City Clerk Kathy Connelly asked if they would be able to provide the city with an audit at the end of the contract period done by somebody outside the church.She added this is required by the ordinance.Ms. Southwick stated she was going to set up a different set of books to keep track of the funding from the city.Chairperson Huerta stated that should not be done as the full amount is not received at once,you get it quarterly.The money is spent and then the city reimburses the agency each quarter. City Clerk Kathy Connelly restated that the audit would have to be done by someone outside the organization, and Ms. Southwick stated she had no problem with that. City Clerk Kathy Connelly stated it would not have to involve any of their other funding.Commissioner Cranmer asked if Ms. Southwick could come in before the end of the first quarter to show what she had been doing.City Clerk Kathy Connelly stated she could.Commissioner Cranmer stated that any ambiguities could then be worked out.Ms. Southwick stated she was not sure if she should include food, as a lot of their food is donated.Chairperson Huerta stated that is in case they buy food. Vice Chairperson Bennett asked if Ms. Southwick would be able to buy food from St. Mary's Food Bank.Ms. Southwick stated she gets it from the United Food Bank in Mesa.City Clerk Kathy Connelly stated the rental assistance checks must be written to the landlord, and Ms.Southwick stated she always writes those checks to the landlord.City Clerk Kathy Connelly added the housing itself has to be in the city limits, as there are instances where the driver's license states they live in the city, when in fact they live in the county areas.Councilmember Surra asked what types of things were funded by St. Georges last year financially.Ms. Southwick stated they funded rent, utilities, prescriptions, doctor fees and overnight shelters at motels.The overnight shelters generally would not apply to city residents unless it was a case of domestic violence or some type of disaster to a home.Ms. Southwick asked if they needed more than a handwritten form from the landlord when it comes to eviction notices.Chairperson Huerta stated the landlords are generally only serving a warning to the people with a handwritten notice; they do not really want to put them out.If they are given a legal notice then they have to leave and it has to go through court. City Clerk Kathy Connelly asked Ms. Southwick how she verified that they are the landlord.Ms. Southwick stated she calls them if there is any question or doubt.She checks to see if it will make a difference as there have been times where she has helped and the people were evicted any way.At the end of the interview City Clerk Kathy Connelly reminded Ms. Southwick to check on the audit requirement as it is very important. HEALTH AND HUMAN SERVICES COMMISSION MEETING MAY 14,1997 PAGE 3 OF 14 The next applicant was the Salvation Army represented by Lt. Everett, Lee Katz (the corps director), Edith Anderson and Beverly Chisolm.Mr. Katz stated the allotment that the city gives them is used for social service work and none of it is used for administration costs.He welcomed anyone to come over and check their records at any time.He stated they had received $8,000 in assistance from the city for 1996- 97 and they have assisted 20 families to date for rent in the amount of $3,755 and utilities for 20 families in the amount of $2,349, which leaves a little left over to be distributed over the next couple of months.They do help people with food sharing and the average box for a single person costs about $30 and about $80 for a family. They have two concerns, one is the Welfare Reform Act which will burden the social service agencies and the other concern is the government cutbacks to the social service agencies.This is why they are asking for an increase in funds.He stated the Salvation Army is involved in 4 youth programs; the Sunbeams for girls grades 1-5; the Girl Guards, grades 6-12; the Adventure Corps for boys grades 1-8; and they just established a new boy scout group in Apache Junction for boys 10-18.They are the only boy scout troop outside the Mormon one in the city of Apache Junction.He stated they had been granted $1,000 for a day camp in 95-96, and last year they did not have a day camp.They are going to have a day camp this summer and would like to have those funds; the camp is open to all children in the city.Day camp will include crafts,field trips, environmental studies and the natural aspects of desert living.They will also teach social skills.Vice Chairperson Bennett asked when the day camp would be run.Mr. Katz stated it would be June 23 - June 27, 1997, which is for one week.They do not have enough volunteer personnel to make it longer.If they get the funds they may be able to hire an additional teacher or two. Commissioner Cranmer asked Mr. Katz if he was aware that over $3,000 had been refunded to the city the last time they were funded.Mr. Katz stated he was aware of that, he was not there at the time and could not speak for that.One of the women with him stated the family assistance manager at the time was having severe health problems and the office was was closed for two months.They had no one to take her place so the money had to be refunded.Commissioner Barker asked about another refund.City Clerk Kathy Connelly stated the day camp had been funded the previous year because it never occurred.The funding was not provided the following year.Mr. Katz stated it is on the books and is scheduled to take place and it will take place.City Clerk Kathy Connelly stated these funds being allocated now are for after that.Mr. Katz stated that was true but it will carry over for next year.They plan to continue and expand the program over the years, with the long term plan to run it the whole summer.Vice Chairperson Bennett asked if he was aware the churches run the same type of day camp for 5-10 days during the summer.Mr.Katz stated he does not know if it is a day camp, it might be a vacation bible school.Vice Chairperson Bennett stated some of them do it in addition to that.Mr.Katz stated he was not aware of that.Commissioner Cranmer asked if the money would go for salaries.Lt. Everett stated the money would go for social service work, not administrative costs. HEALTH AND HUMAN SERVICES COMMISSION MEETING MAY 14,1997 PAGE 4 OF 14 Chairperson Huerta asked if the day camp would be for one month.Mr. Katz stated they only have the funds for one week this year and he would like to encourage the city to perhaps take a look at next year for a longer period of time.Commissioner Barker stated the request he is making tonight is effectively for next year, so the $1,000 requested would probably not make the camp any longer.Mr. Katz stated it could make it last for 2 months; it would cover supplies and perhaps a teacher or two. Day camp only lasts half a day.Councilmember Urich asked how many children participate.Mr.Katz stated they have not done this before since he has been here and he is hoping for 20 to 25,but it is open to the whole city.They have 15-18 children associated with the parish that will be coming.Chairperson Huerta asked how the children were to be transported there.Mr. Katz stated they would pick up the children who cannot get there.Chairperson Huerta asked if he would be able to keep track of the city residents.Mr.Katz stated he would.Councilmember Surra stated city funds must be spent on city residents only, and Mr.Katz stated he was aware of that.Councilmember Surra asked how he would determine they were city residents.Mr. Katz stated they would look at the driver's license, and his employee Ms. Chisolm stated they would check a bill if they were showing a post office box on the driver's license.She added any eviction notices have to have the address on them.Councilmember Surra asked if they have a map.Ms. Chisolm stated they have one, but she has had problems in the past over what address is the cut off point. Commissioner Barker stated the other agencies ask the people to show on the map where they live.Ms. Chisolm stated her map does not have the numbers on it.City Clerk Kathy Connelly stated she is going to have engineering run off copies of the large maps with the numbers on them to give to the agencies funded.Councilmember Surra asked Mr.Katz to repeat the activities for the day camp and where they are getting their literature for the day camp.Mr. Katz discussed what the activities were and gave some examples, then explained the literature is put out by the Salvation Army.Councilmember Surra asked if it is church -based.Mr. Katz stated only in the sense that they talk about religion and god in their church; it is part of the program but is not the total focus.It is not a religious program, but religion is part of the program.Councilmember Surra asked if they would be charging a fee.Mr.Katz stated they are looking at a nominal fee of $5.Chairperson Huerta asked what other funds they receive besides those from the city.Mr.Katz stated they got a limited amount from United Way; after their payroll deductions, it amounts to about $3,000. They received $1,500 from FEMA, but it has nothing to do with their operation.Lt. Everett stated it is not really FEMA money, it is emergency food and shelter programs that have nothing to do with FEMA at all.Chairperson Huerta asked if the money was from the federal government.Lt.Everett stated it is, but it is not from the FEMA program.He stated everybody calls it FEMA but it is not.Chairperson Huerta asked what happens to the monies they collect over the holidays.Mr. Katz stated that pays for the salary and services of the social service worker and the associated paperwork. It is all put into the general fund account.Councilmember Surra asked if any of the HEALTH AND HUMAN SERVICES COMMISSION MEETING MAY 14,1997 PAGE 5 OF 14 general fund account went towards social services.Lt.Everett stated it does sometimes, when something comes up that is not covered by the other funds he has the authority to use the general fund for that purpose.Mr. Katz gave as an example that they had to buy food with some of that money for last year as they had an inordinate amount of people come in for food at the end of the year.They also buy gifts for children for Christmas with that money if enough people do not donate the gifts.Councilmember Surra asked about the food share program.Lt. Everett stated there is a food share program but it is not a Salvation Army program.They just use the building.It is known as Food Share and Food Care, depending on who you talk to.Ms. Anderson stated they give out food boxes everyday, but it is not part of the other food program. They discussed the food program.Commissioner Cranmer asked if any money was used for utilities.Lt.Everett stated they coordinate with other agencies when it comes to that.City Clerk Kathy Connelly asked if the Salvation Army has sufficient insurance for tranporting the children to day camp.Mr.Katz stated they are self -insured.City Clerk Kathy Connelly asked about the parents that might be asked to transport these individuals.Mr. Katz stated they would be covered by their own insurance.City Clerk Kathy Connelly stated her concern is to protect the city, as when involved in an accident someone usually goes for the deepest pocket, which in this case could be the city.Mr. Katz stated they would take responsibility on the children they transport,and the parents would take responsibility for the children they transport.City Clerk Kathy Connelly asked if they were going to be getting releases from the parents when the children go on the field trips.Mr.Katz stated the applications include them.City Clerk Kathy Connelly asked if their budget had been prepared yet.Lt. Everett stated a preliminary budget has been prepared for the United Way proposal and they should have next year's budget ready next week. He stated Beverly suggested since the S.H.A.R.E. monies go to utilities, they might want to put more emphasis on rental assistance.Mr.Katz stated they are running $1,000 more towards rental assistance than they are towards utility assistance, so he is requesting they dessiminate the money as they see fit or that the city designate more money to go towards the rent assistance than for the utility assistance. Commissioner Cranmer asked if they write the checks to the landlord.Mr. Katz stated they write them to the landlord.Chairperson Huerta asked if the S.H.A.R.E. program was still for senior citizens only.Edith stated she did not recall it ever being for senior citizens only, all age groups can receive the assistance.Ms. Chisolm stated they have to be able to show they are in a crisis; not having enough money does not qualify them for funding from S.H.A.R.E.The maximum is $300 in a 12 -month period.Lt. Everett stated since they are now going to be open more hours, they are anticipating a greater demand for funding from the citizens, and that is another reason why they are asking for an increase in their allotment.Chairperson Huerta asked if they could call some of the other agencies and have them all pay a part of the rental assistance so that no one goes over their maximum assistance level yet the rent gets paid in full, without having one agency bear the brunt of the total.Ms.Chisolm stated she is HEALTH AND HUMAN SERVICES COMMISSION MEETING MAY 14,1997 PAGE 6 OF 14 trying to put a limit of $150 per month and have them get the remainder from other agencies. Commissioner Cranmer declared a possible conflict of interest with Superstition Mountain Mental Health as her daughter works for them.She removed herself from the meeting at this time. The final applicant was Superstition Mountain Mental Health Center represented by Lynn Barber (board president), Dr. Stumpf, Marge Walter-Prusha and Gary SeIvy.Mr. SeIvy stated they are applying for the same amount of funds as last year with an increase in the psychiatric services category. They will continue to provide psychiatric services and emergency services through emergency and referral.He stated the number of people they are treating has increased.Commissioner Barker asked how long they have been treating patients through the emergency services program.Mr. SeIvy said it has been for 7 or 8 years.Commissioner Barker asked for an idea on how the numbers had changed.Mr. SeIvy discussed how they spent the money and stated he did not have any numbers on how many had been treated over the years. Dr. Stumpf added it has changed quite a bit over the past five years that he has been there.He briefed the commission on the changes that have occurred since he arrived. Councilmember Urich asked if they treated patients outside of the city.Dr. Stumpf stated they get referrals from the county and other cities in Pinal County.Mr. SeIvy stated they keep track of where their patients are from.Councilmember Surra asked if they were only taking patients that were already being seen.Dr. Stumpf stated they could also be Apache Junction residents that they had not been made aware of. Councilmember Surra asked him if he was actually providing services at Valley Lutheran Hospital.Dr. Stumpf stated he was not.Councilmember Surra asked him what his connection was with Superstition Mountain Mental Health.(Break in tape.) Mr. SeIvy stated 50% of the kids who came through the school were there for awhile, from two to three months, before being transitioned back into the regular schools. Councilmember Urich asked if these were all Apache Junction kids, and Mr. SeIvy stated they were.Councilmember Urich asked if it started slow.Mr. SeIvy stated they started with 9-10 kids and it built to 16 before the school year was over.It will be run as an in -treatment program during the summer.They intend to start with 16 again in September.Chairperson Huerta asked if the money from the city was designated for this purpose.Mr. SeIvy stated it was not, but he has requested it this year for that program.Mr. SeIvy stated he has always requested funding from the city to build emergency psychiatric services.Chairperson Huerta asked Mr. SeIvy if he was getting any more funding from any other new sources, stating they need to start weaning the agencies off of the city funds who have been receiving those funds for some time in order to have funds available for new agencies who need help starting up.Commissioner Barker added they seem to have at least 2-3 new agencies asking for funding every year.Councilmember Surra asked him if he were looking for HEALTH AND HUMAN SERVICES COMMISSION MEETING MAY 14,1997 PAGE 7 OF 14 other funding sources.Mr.SeIvy stated they are always looking at new funding sources but it is very difficult to find new funding.Managed care costs more, and their primary source of funding has changed within the last week, they have changed the ground rules for how they authorize services and how they are paid for them. Prior to this change they were in good shape for the remainder of their fiscal year, now they may lose $100,000 or more.Vice Chairperson Bennett asked what the age group was of the 16 children.Mr. SeIvy stated they were all elementary school age. He added they had a discussion with the schools today and they may increase it to the eighth grade level.Vice Chairperson Bennett asked for an estimate on each child's care.Mr. SeIvy stated the cost would be $60 to $70 a day.Vice Chairperson Bennett asked if the children's insurance covers any of the cost.Mr. SeIvy stated most of them do not have insurance.Chairperson Huerta asked if AHCCCS covers any of it.Mr. SeIvy stated they do not cover any of it.Councilmember Surra asked if they considered long term care for the emergency services.Mr.SeIvy stated emergencies are not long term programs, they are only 1 or 2 sessions.City Clerk Kathy Connelly asked if they received funding from ComCare.Dr. Stumpf stated they received some.City Clerk Kathy Connelly asked what that is used for if they are primarily Maricopa County.Dr. Stumpf stated they receive kids who live in Maricopa County just outside the city limits and it pays for the medication,lab testing and occasionally their counselling.Mr. SeIvy invited them to visit the center as May is Mental Health Month. Commissioner Barker called for a small recess at 8:10 p.m.The meeting reconvened at 8:19 p.m. with Commissioner Cranmer back in attendance. 5.Discussion on applications for human services funding; possible formulation of recommendations to City Council. The meeting reconvened.City Clerk Kathy Connelly stated the Salvation Army was asking for funds for this June,which is not a possibility as it is not part of this contract.Therefore, they must either project for next year or have the camp in July or August,but they would not receive the funds until after July or August.The contracts have to be approved first.Commissioner Cranmer asked if they must have proof of what they did during that quarter.City Clerk Kathy Connelly stated they must have the proof.Commissioner Barker stated he got the impression that they should stay away from funding their day camp.Vice Chairperson Bennett and Chairperson Huerta agreed.Commissioner Cranmer stated she was skeptical.City Clerk Kathy Connelly stated her biggest concern was the insurance.Chairperson Huerta stated she is concerned with the fact that when the bellringers at Christmas time collect the money, none of it is used for the poor.They should be saying the donations are for them to continue their programs; they should not say that they are donations for the poor.Commissioner Barker suggested coming back to the Salvation HEALTH AND HUMAN SERVICES COMMISSION MEETING MAY 14,1997 PAGE 8 OF 14 Army. Commissioner Barker stated the Apache Junction Reach Out Food Bank was interviewed last week and he would like to see them funded for the amount they requested, which was $12,000.The others all agreed.Chairperson Huerta stated she has some concerns with the Boys & Girls Club of Apache Junction as they appear to be not all there yet.She thinks they should wait a year to let them get better organized.They should have something going so the commission can see what they are doing.Commissioner Barker stated they would then have a track record.City Clerk Kathy Connelly stated they did receive United Way funding but she could not recall what it was specifically for.Councilmember Urich stated it was for operating expenses.Commissioner Barker is concerned about their lack of programs and feels the cost is too high per child for participation.Commissioner Cranmer agreed with them.Vice Chairperson Bennett stated she believes the city needs a Boys & Girls Club, but she does not see how they could give them anything or what they might do with the money they were given.Commissioner Cranmer stated they do get money from a national organization.Commissioner Barker stated they have applied for a Community Development Block Grant.Councilmember Surra stated she does not believe they get money from the national organization,they have to pay that organization.Vice Chairperson Bennett asked if the children paid to belong, and she was told they did.Commissioner Barker stated he believed everyone in the room supports the club or the concept of the club, but everyone has expressed concerns about the effectiveness of the program.It appears to be a tutoring program and they do not appear to target at risk kids.He believes the money could be better spent elsewhere.The others agreed to strike it from receiving any funds.Commissioner Barker was concerned that Central Arizona Human Resources Agency still had $8,000 left, even though he has been told they will put in a lot of coolers in the next 5-6 weeks.City Clerk Kathy Connelly stated they usually do; this is when their volume really goes up.Commissioner Barker stated they asked for $8,000 and the commission is considering giving them $12,000; he added he is open to suggestions. There was general comment on how the money was designated to be used for utility repairs, how new coolers cost $600, and that they were having to return to repair ones worked on before.Vice Chairperson Bennett stated she believes $12,000 was fair.Commissioner Barker asked if anyone else thought that might be too much. None of the others agreed with him.City Clerk Kathy Connelly stated their contract stated they had so much to spend on cooler repair and so much to spend on utility repair.She asked if they wanted to be more flexible.The commission stated they wanted to be more flexible.Commissioner Barker stated the senior center is doing a tremendous job and how they now have it open 5 days a week.Councilmember Surra added they are sponsoring many different kinds of activities.Commissioner Barker stated they had been given $14,000 for 4 days a week, he believes the $17,000 for 5 days a week is warranted.City Clerk Kathy Connelly stated the parking lot used to HEALTH AND HUMAN SERVICES COMMISSION MEETING MAY 14,1997 PAGE 9 OF 14 be full in the winter only, it is full now in May.Councilmember Surra stated she likes it that they are not only providing them with services, but providing them with an atmosphere of community involvement with other age groups.Everyone agreed to give them $17,000.Commissioner Cranmer stated she was impressed with the presentation given by Ms. Southwick for St. Georges.She believes the information will be provided, and that they need the money.Commissioner Barker asked if there were any concerns regarding the bookkeeeping.City Clerk Kathy Connelly stated she still has some concerns, but she thinks that will fall out very quickly in the first quarter and that she can work with her.Her only concern is interference from other people. Commissioner Cranmer stated those other people must be brought to understand that if they interfere they can lose the funding.Commissioner Barker stated he would talk to them.City Clerk Kathy Connelly stated her other concern was about the audit and the fiduciary responsibility.Councilmember Surra stated they had been very up front about their costs.Vice Chairperson Bennett stated there is no proof that is true but she believed they should be given the chance.Councilmember Surra stated they do not take in enough to cover what they spend so the money must be coming from the general fund, including Ms. Southwick's salary.Vice Chairperson Bennett asked if they get any funds from the St.Vincent's store,and she was told they do not. Commissioner Cranmer asked what part needed to be audited.City Clerk Kathy Connelly stated they only need to audit the city funds.Commissioner Cranmer stated she did not think that would be a problem for them.City Clerk Kathy Connelly stated she hoped Ms.Southwick understood that the person doing the audit cannot be anyone that is handling the funds.Commissioner Cranmer stated since they are skeptical of the Salvation Army they should take half of that money and give it to St. Georges.City Clerk Kathy Connelly stated she is more comfortable with St. Georges after meeting and speaking to Ms.Southwick.Chairperson Huerta recommended giving them $8,000.Commissioner Barker recommended giving them the whole $10,000.Vice Chairperson Bennett believed they should be given $8,000. Commissioner Barker stated they have 3 other agencies to fund with the remainder. He commented that they cut Superstition Mountain Mental Health by $1,000 last year,and though he knows funds are hard to come by,they have been funding Superstition Mountain Mental Health for 9 years now.Every year they say they are going to start cutting the funding from them to give to new agencies requesting funds.He believes they do a good job and are needed in the community, but they should start cutting back on the funds to them.They were funded for as high as $33,000 one year, and they went out and got further funds for $100,000.The city ended up paying for part of the building improvements on Ocotillo.Chairperson Huerta stated if St. Georges and the other agencies have money to help the families so they are not stressed out and need mental health help and can cope with their problems,it could help to prevent some mental health needs in the city. Councilmember Urich wanted to add to St.Georges that it should be non- denominational.Councilmember Surra commented that was stated in their HEALTH AND HUMAN SERVICES COMMISSION MEETING MAY 14,1997 PAGE 10 OF 14 presentation.Councilmember Urich stated she wanted it in the city's contract.City Clerk Kathy Connelly stated it should also be in the Salvation Army contract.The commission agreed.Commissioner Barker stated if they agree to fund Superstition Mountain Mental Health with $19,000, that leaves $14,000 for the Salvation Army and St. Georges.He added if they give $4,000 to the Salvation Army, that would leave $10,000 for St. Georges.Commissioner Barker stated the Salvation Army has new leadership,but there have been concerns over the last two years. Councilmember Urich stated they still do not have a budget.Commissioner Barker stated last week he would not have recommended any funding for them, but they have recognized that there has been reason for concern and they are doing something about it.Councilmember Surra stated if they do run into problems they have some places they can refer the people to that the city has funded.City Clerk Kathy Connelly stated they need to keep in mind how they want those funds designated. She added they had stated they seemed to be doing a lot of rental assistance. Commissioner Barker stated they should designate it all to rental assistance.The commission as a whole agreed to have it all for rental assistance and not to fund the day camp.The commission agreed to give $4,000 to the Salvation Army.They then agreed to give $10,000 to St. Georges. Commissioner Barker asked if the city would be sending out the form letter stipulating that although the agency has received funds this year, it does not guarantee they will receive funds every year.City Clerk Kathy Connelly stated she would. Chairperson Huerta stated they appeared to agree that $19,000 should be given to Superstition Mountain Mental Health.Commissioner Barker asked how much money was being given to the Information and Referral System and the Health and Human Services Network.City Clerk Kathy Connelly stated they had been getting $3,000 in funding.Commissioner Barker asked if he could designate $3,000 to information and referral of the $19,000 in the motion.City Clerk Kathy Connelly stated they are requesting $15,000 for emergency services and $15,000 for psychiatric services. Commissioner Barker suggested $8,000 for emergency services and $8,000 for psychiatric services.He then changed his recommendation to $10,000 for the emergency services, in order to cover information and referral, and $6,000 for the psychiatric. Commissioner Barker moved that they recommend to the city council funding for Fiscal Year 97-98,to the Superstition Mountain Mental Health Center the total amount of $19,000,with $3,000 earmarked specifically for the Health and Human Services Network and Information and Referral,$10,000 earmarked for emergency services and $6,000 earmarked for psychiatric services.Vice Chairperson Bennett seconded the motion.The vote was unanimous. HEALTH AND HUMAN SERVICES COMMISSION MEETING MAY 14,1997 PAGE 11 OF 14 Commissioner Barker moved that they recommend to the city council funding for Fiscal Year 97-98 to St.Georges the total amount of $10,000.City Clerk Kathy Connelly asked if he wanted to declare some limitations.Commissioner Barker changed his motion to read he moved that they recommend funding for St. Georges Catholic Community in the amount of $10,000 with the stipulation that the money be spent non -denominational in their Vincentian fund for utilities, rent and medical. This would include transportation to the medical facility, treatment,prescriptions, office visits or emergency surgery.They may split it at their descretion.City Clerk Kathy Connelly asked that they include that an audit must be provided.Commissioner Barker added to his motion that it be under the stipulation that they provide an audit at the request of the city clerk at their own expense.Commissioner Cranmer seconded the motion.The vote was unanimous. Vice Chairperson Bennett moved that the Salvation Army be given $4,000 and specified that it be used for rental assistance.Commissioner Barker seconded the motion.The vote was unanimous.Commissioner Cranmer asked if that included utility assistance.Chairperson Huerta stated no, they said they had the money for utilities, they needed the money for rental assistance. Commissioner Cranmer moved that the Apache Junction Senior Center be allocated the full $17,000.Commissioner Barker seconded the motion.The vote was unanimous. Commissioner Cranmer moved that the Central Arizona Human Resources Agency be allocated their full request of $12,000 to be spent on cooling and related utility repairs.Vice Chairperson Bennett seconded the motion.The vote was unanimous. Commissioner Barker moved that the Apache Junction Reach Out Food Bank be recommended for funding in the amount of $12,000 and that the money be spent on food only.Commissioner Cranmer seconded the motion.The vote was unanimous. Chairperson Huerta stated the final applicant was the Boys & Girls Club.She asked if their recommendation needed to go on record.City Clerk Kathy Connelly stated since they were interviewed they needed to go on record.Commissioner Barker stated since this had to go and appear before the council that they needed to go on record with the vote,plus they had to be able to give the club an explanation. Chairperson Huerta stated the explanation should be that they would like to wait until they are better set up and have programs going before they can make any decisions. City Clerk Kathy Connelly asked if they wanted them to be more established as an organization and have established programs. The commission stated that was correct. Commissioner Barker moved that they do not recommend funding the Boys & Girls Club this fiscal year because they think the city should wait until this organization is HEALTH AND HUMAN SERVICES COMMISSION MEETING MAY 14,1997 PAGE 12 OF 14 better established and has a track record for providing programs.He added it does not appear that they have given a lot of thought to the program when the program costs $16,000- $17,000 per child.Commissioner Cranmer seconded the motion.The vote was unanimous.City Clerk Kathy Connelly asked if they wanted her to include a memo that they needed to establish more of an outreach into the community. Commissioner Barker stated no,that would be telling them their business. Chairperson Huerta stated they need to be told they need to be more established, have programs ready and have a track record.Commissioner Barker added they need to be programs that are more fiscally effective. City Clerk Kathy Connelly had some points of clarification.She asked if the Salvation Army was to be non -denominational.The commission stated that was correct.City Clerk Kathy Connelly asked if in all cases the funds were to be used only for city residents.The commission stated that was correct, also. Chairperson Huerta stated that brings them to the end of their interviews and recommendations to council.Vice Chairperson Bennett, Commissioners Barker and Cranmer would be in attendance at the council meeting for the presentation.City Clerk Kathy Connelly stated she would do the memo tomorrow and let the council know it is available.She will also mail it out to all of them so they have a copy.She asked if they have any questions to give her a call.Vice Chairperson Bennett asked when it would have to be presented.City Clerk Kathy Connelly stated it would be Tuesday night at the council meeting. 6.Requests for future agenda items. Chairperson Huerta stated she has been to several meetings on welfare reform, and one of the main concerns is that people will be required to go to work as soon as possible.There is a desperate need for transportation.The draft signed allocated $2 million for transportation and the city will probably not get any of it.She was told the information would be sent to the cities with instructions on how to apply for it.City Clerk Kathy Connelly asked if she knew when it would be sent.Chairperson Huerta stated it should be within the next month.She added she would like to see the commission called together when that information comes in. 7.Adjournment. Commissioner Barker moved for adjournment. Vice Chairperson Bennett seconded the motion.The vote was unanimous.The meeting was adjourned at 9:05 p.m. HEALTH AND HUMAN SERVICES COMMISSION MEETING MAY 14,1997 PAGE 13 OF 14 Carmen Huerta Chairperson Kathleen Connelly City Clerk HEALTH AND HUMAN SERVICES COMMISSION MEETING MAY 14,1997 PAGE 14 OF 14