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HomeMy WebLinkAbout1998 06-03 HHSCMINUTES OF THE HEALTH AND HUMAN SERVICES COMMISSION MEETING City Conference Center 1001 N. Idaho Road, Apache Junction, AZ June 3, 1998 - 1:00 P.M. COMMISSIONERS PRESENT: ED BARKER, CHAIRPERSON CAROL CRANMER, VICE CHAIRPERSON JENNIE BENNETT RUTH WATERS 1.Call to Order/Attendance. STAFF PRESENT: KATHLEEN CONNELLY, CITY CLERK OTHERS PRESENT COUNCILMEMBER URICH,COUNCIL LIAISON Chairperson Barker called the meeting to order at 1:00 p.m.City Clerk Kathleen Connelly called the roll and advised there was a quorum present.Commissioner Huerta was absent due to her daughter's surgery that day. 2.Approval of minutes of May 7, 1997, May 14, 1997, and May 13, 1998. Commissioner Bennett moved to approve the minutes of May 7, 1997, May 14, 1997, and May 13, 1998.Vice Chairperson Cranmer seconded the motion and the motion was approved unanimously. 3.Status report on applications for city human services funding. City Clerk Kathleen Connelly commented everyone had been contacted and had agreed to be here. 4.Interview of applicants for city human services funding for FY 1998-99. The Boys and Girls Club was the first applicant interviewed.Commissioner Bennett asked if the participants were listed every time they came in.Brett Stilson responded HEALTH AND HUMAN SERVICES COMMISSION MEETING JUNE 3,1998 PAGE 1 OF 14 that the number listed next to the participant denotes the number of times they have come into the club per month.City Clerk Kathleen Connelly commented she noticed some of the documentation for identification had not been listed on the quarterly reports, though it had been there earlier.Brett Stilson thought he might have left that column out.He would include them in the next report.Vice Chairperson Cranmer asked if they were only taking students with identification.Brett Stilson stated no, as that is only one form of identification; they are allowed to use anything that indicates their address, except utility bills.City Clerk Kathleen Connelly commented utility bills are acceptable, but not property tax bills or things like that.Brett Stilson stated they ask for something with a permanent address on it.They have some kids that have three different addresses in two months.Commissioner Bennett stated that is because sometimes they are living with dad and sometimes with mom.Chairperson Barker asked if the $12,000 in funds requested was earmarked for any specific program or if it would be spread all over.Brett Stilson stated it would be spread over all of the programs.He added the board of directors had solicited a lot of equipment and materials so most of their expense comes from the direct service staff that are working with the kids.The interaction with the adults makes a difference in the kids' lives. Therefore, part of his salary and those of the 3 games room supervisors would be paid for via the health and human services commission funding.He added the United Way will not let them use funds for any of the administrative staff but they can use the funds for direct services.The whole focus of the program is the interaction with the kids.Vice Chairperson Cranmer stated his point was very well taken, but the city can only pay for the direct services.She asked what kinds of programs they could use the money for.An unidentified male stated they would use the money for the summer camp program, which amounts to $5,000 over the 8 -week program; twenty-five kids would be enrolled.He commented they have a maximum number of 50 kids that can be served at one time, and the club has reached that maximum.He stated there is a difference in a kid receiving an hour's worth of therapy and 6-7 hours worth of adult interaction.For some, the adults there are their only positive role models.Vice Chairperson Cranmer asked how they fund the salaries.Brett Stilson stated it is not broken out specifically for salaries.He commented they are to merge with the Boys & Girls Club of the East Valley sometime next year.Vice Chairperson Cranmer asked if they would get additional funding from them.Brett Stilson stated they would and he would talk about that when additional funding comes up.They will be adding more staff in the next coming year.Councilmember Urich asked how much of the $12,000 would be going to the East Valley Club.Brett Stilson stated none of it would be going there.All city funds go to kids in the city.All the fundraisers held in the city have resulted with those funds remaining here.Once they become part of East Valley Club, they will get an additional percentage of that,making it a benefit to join the club. Their whole purpose is to expand their services.He described the problems occurring with latchkey kids.Vice Chairperson Cranmer stated she would like to be his contact HEALTH AND HUMAN SERVICES COMMISSION MEETING JUNE 3,1998 PAGE 2 OF 14 person at the school district.City Clerk Kathleen Connelly stated he should not rely on getting any funding from the Community Development Block Grant funds, as the housing going in is going to boost that up even more.Chairperson Barker asked when the summer camp would take place.Brett Stilson stated it is June 8 to July 31.It was determined this year's camp could not be funded as the money would not be available before then.Brett Stilson stated the funds could be used for the camp next year, but he is leaning towards using it for the direct services for the kids.Chairperson Barker asked if they had memberships.Brett Stilson stated they have 344 memberships.They charge a $10 annual fee,and about 75 kids have paid the membership fee, while another 40 have earned it through doing jobs around the club. It used to be free so they have not pushed the fee.Chairperson Barker commented it appears only a handful attend almost every day and the others come in scattered. Brett Stilson stated that was a fair statement, but it also depends on what quarter they look at.They get an influx during the summer, and the families are very transient in the area.He stated they will never go down in memberships as long as they are linked with the school.Last May they had 122 enrolled, this May they have 344 enrolled. They can only expand in membership.Councilmember Urich asked how he intended to break the $12,000 down per program.Brett Stilson stated that 80-90% of the money would be used towards the interaction between the adults and the kids.Vice Chairperson Cranmer asked how the $2,500 from last year's funding was spent.Brett Stilson stated it was spend on direct services, not on administration.They need to look at the impact the program has on the community, taking children that have problems and turning them into productive members of the community.Commissioner Bennett commented she believed that is how it should be; it should not matter how the money is spent as long as it is spent to work with the children.Brett Stilson commented he had applied for other grants but he has not been able to get any as he is not a professional grant writer.That is one thing he believes the East Valley membership will help him attain.Commissioner Bennett commented on the car repair program they had begun, and questioned how they were going to keep those kids interested who were in that program.Brett Stilson stated that program is the race against drugs and gangs program, and it is actually a race car that is sponsored by them - the kids go to the track and see a totally different environment with a lot of flash, yet there are still families involved.They learn about all the different kinds of cars and races.In addition to getting to see a different environment, it will provide them with job training in vehicle repair.Councilmember Urich asked if they allowed girls in that program.Brett Stilson stated it is open to them.Chairperson Barker commented they would have to adhere to certain guidelines by ordinance as far as accountability is concerned.Brett Stilson commented he understood.Vice Chairperson Cranmer commented she appreciated his enthusiasm.She had talked to some of the kids and found that they looked forward to going there after school. Commissioner Bennett talked about volunteering some of her time to the club.City HEALTH AND HUMAN SERVICES COMMISSION MEETING JUNE 3,1998 PAGE 3 OF 14 Clerk Kathleen Connelly added the city appreciated his bringing some of the kids to the Town Hall, as they rarely get people below the age of 25 at the Town Hall.Brett Stilson commented they had enjoyed it as they were able to see the whole process; if they get involved they could become future community leaders. The next applicant was the Apache Junction Little League.Dee,the treasurer, represented the Little League.Chairperson Barker stated they were asking for $1,500 to cover the registration fees for participants who could not afford to pay.Chairperson Barker asked if they turned any kids away.Dee stated they do not turn anyone away. Chairperson Barker asked if she would agree to having documented records ensuring that the city funds spent would pay the registration fees of children residing within the city limits.Dee said she would, but she could not provide proof that the family did not have the money.City Clerk Kathleen Connelly stated the city would not require that information;it is acceptable if they say so.Chairperson Barker explained that the ordinance would not allow money to be spent on people residing outside the city.Dee commented that she had 70 kids needing funding and that would amount to $3,000. City Clerk Kathleen Connelly explained the quarterly report that she would have to fill out.Dee asked if the information would be confidential.City Clerk Kathleen Connelly stated it is not confidential, as anything connected with public funds has to be public record.However, no one has ever asked for any information on the reports.Vice Chairperson Cranmer remarked that they do get this information from all the other agencies who receive funds.Chairperson Barker asked Dee if she was aware the the city provides them with free utilities and field maintenance.Dee commented she was unaware of that,but she knew the city provided the lights for the ball games. Chairperson Barker asked her if the board of directors had stabilized.Dee stated the board was not stable.Chairperson Barker asked her if it looked good for the future. Dee commented there is a lot of dissension on the board at this time but there will be new people on the board next year.She believes the nucleus of the board will stay with extras added.She changed her opinion to say the board is stable, but there is dissension.There was a discussion on how the board was chosen. Communtiy Action Human Resources Agency was the next applicant.Mary Lou Rosales was there to represent the agency.Chairperson Barker commented they are asking for $22,000.Mary Lou Rosales commented they have been receiving funds from them since they started and she has challenged other communities to do the same.Chairperson Barker asked what they were going to do with the additional money.Mary Lou Rosales stated they found out that two pages were missing from their request.Those pages were an overview of what they are asking for and she supplied them to the commission at that time.She commented there is a great need for emergency home repair.They received the money late last year and they may have $2,000 left over at this time.They do not start working on the money until they HEALTH AND HUMAN SERVICES COMMISSION MEETING JUNE 3,1998 PAGE 4 OF 14 receive it.Vice Chairperson Cranmer asked if they could have used more money. Mary Lou Rosales commented they probably could not have used more money, as they received additional funding from the tobacco tax.When they receive a request from someone in Apache Junction, they consider them for all the funding they can receive. Councilmember Urich commented the council receives a lot of letters complimenting them on their work.Vice Chairperson Cranmer asked why they are asking for an increase.Mary Lou Rosales stated they would like to have a part-time person here; they have a request in to the state to match the funds to make the position full-time. Chairperson Barker asked if this was for the person already on staff.Mary Lou Rosales stated it would be for a new position.It was estimated that they would see approximately 200 families this year.They want to be able to coordinate with other agencies to be able to help these families get the most that they can.Chairperson Barker asked if they could do home repair to meet with ADA requirements.Mary Lou Rosales stated they could, they have been trying to find a contractor or a carpenter to start a business in the area.Councilmember Urich suggested contacting a service organization.They had considered a non -licensed contractor but there could be insurance problems there.Mary Lou Rosales asked them to call her if they had any additional questions.City Clerk Kathleen Connelly asked if they have any ADA accessible projects now that they are holding off on.Mary Lou Rosales stated they are having problems with the ramps. Mesa Senior Services was the next applicant to be interviewed.Dan Taylor represented Mesa Senior Services.Chairperson Barker stated they were requesting funding for $22,000.City Clerk Kathleen Connelly stated it appeared someone went back to the old style of bookkeeping for the last quarter.There had been no problems before this.A new employee had done the report and was unaware of what was needed.Vice Chairperson Cranmer commented there was no resident of Apache Junction on the board.She asked if they have an advisor from the city.Dan Taylor stated Sylvia Stevens is on the board of directors and she lives in Apache Junction. It was learned that Sylvia Stevens lives in Maricopa County on Signal Butte.Dan Taylor stated they put her on the board to represent this area; she is very active in the aging field.He added they have one member from each senior center that is on an advisory committee that advises the board of directors, they also have one vote with the board.Chairperson Barker commented they are not making this a stipulation that someone from the city be on the board, they are just encouraging him to actively recruit more people from Apache Junction.Commissioner Bennett asked how the city was to identify with them when they are called Mesa Senior Services.Dan Taylor stated the board believes they can supply service anywhere with this name and they have put all the senior centers on their letterhead and any other correspondence leaving the office.Commissioner Bennett asked how frequently they would be doing home delivery meals.Dan Taylor stated it would be 4-5 days a week, but it may HEALTH AND HUMAN SERVICES COMMISSION MEETING JUNE 3, 1998 PAGE 5 OF 14 change in the future.They may do 5 days of delivery and have frozen meals for the weekend, if they can get the funding in the future.City Clerk Kathleen Connelly asked if meals would be cooked at the multi -generational facility in Mesa after it is built.Dan Taylor stated the meals will be cooked there, on a limited basis to begin with, but gradually increasing until all the meals are cooked there.The travel time will be only 10 minutes from that facility.They are attempting to provide other services for the community by getting other grants.They have received a grant from the National Meals on Wheels that is just for Apache Junction specifically.Through the funding they have been able to double the number of meals that they have served in Apache Junction since two years ago.City Clerk Kathleen Connelly commented she always hears how wonderful the place is from people who have been there.Dan Taylor commented it is a combination of the meals and the friendly atmosphere that makes it work.They have instituted a student of the month to come over and have lunch and do other intergenerational things with the seniors.In addition, they have two student volunteers. The next applicant was Reach Out Food Bank.John Snethen represented Reach Out Food Bank.Chairperson Barker commented they were requesting $15,000. Chairperson Barker stated they need to designate a contact person.City Clerk Kathleen Connelly added she needed to be able to contact someone about the records as they are running into the same problems again.She is still getting non -city addresses, blank lines or strange forms of identification.However, the level of service is above what the city funds.The problems with the records need to be corrected in case they are audited.Commissioner Bennett stated the interviewers need to check the map when interviewing the parties.City Clerk Kathleen Connelly added she had provided a listing of mobile home parks that were not in the city limits yet they keep showing up on the city records.John Snethen commented it is hard to train volunteers to look at the map.Chairperson Barker stated the city is aware that they serve far more than they receive funds for; they are just concerned that a possible audit could throw a monkey wrench into the funding.City Clerk Kathleen Connelly suggested he line those out in any future reports so that they are excluded.John Snethen agreed to that.Commissioner Bennett commented she believed this was one of the most wonderful programs for the city.City Clerk Kathleen Connelly added she is amazed at what is accomplished with the limited hours they are open.John Snethen stated they are open limited hours due to the limited food available, and they are able to give it all away because they are all volunteers and no one takes a salary. He commented they need a different van as they have spent over $2,000 on repairs this year.Chairperson Barker stated they are asking for $3,000 more than last year and it is for an increase in the amount of food to be given away,which is understandable in a growing community.Chairperson Barker asked for an estimate on how many food boxes they would give out this December.John Snethen stated he HEALTH AND HUMAN SERVICES COMMISSION MEETING JUNE 3,1998 PAGE 6 OF 14 could not do that.They are supposed to be for emergency assistance, but they have people coming in every two weeks complaining that they have no food; they have to give them food.Chairperson Barker asked if there had been a steady increase over the last 3 or 4 years.John Snethen stated there has been an increase.City Clerk Kathleen Connelly stated the Welfare Reform Act is starting to hit people pretty hard. Chairperson Barker commented it appears that 26.8% of the budget is from the city. John Snethen added the woman taking care of their records is a volunteer and she does a wonderful job on that.City Clerk Kathleen Connelly asked if they had ever contacted WalMart concerning additional funding.John Snethen stated he would talk to the district manager.He stated the parks have activity directors who collect food and bring it in, where they count the food and sign it into the book.Commissioner Waters asked if the churches were participating.John Snethen stated all the churches participate.City Clerk Kathleen Connelly asked if he believes he will see more people coming in once Project Help moves in.John Snethen believes that they will. The next applicant was St.George Catholic Community,represented by Garnette Noble.Chairperson Barker commented there needs to be an improvement on verification of residency.City Clerk Kathleen Connelly stated they need to provide the kind of identification that was provided.She had also found some non -city addresses included.This resulted in less city money being used as these had not been taken out. Garnette Noble thought that her total was still considerably higher than the $2,500 allotted them.City Clerk Kathleen Connelly stated she would have to go back and check, as the only information she was given was involving that up to the quarterly amount.Chairperson Barker asked if an audit had been provided.City Clerk Kathleen Connelly stated they have not received one and they are missing a detailed expenditure,which needed to be submitted with the application in January.She commented she had received a handwritten report, but she could not make any sense out of it.All reports have to be either typed or on a word processor.Vice Chairperson Cranmer commented it needs to say how much was spent in each area,such as utilities, rent and medications.Garnette Noble stated she had a sheet with her that might answer all of their questions.Chairperson Barker asked how long it would take her to prepare a report.Garnette Noble stated she did not know as she handles everything herself.Chairperson Barker asked City Clerk Kathleen Connelly if she could accept the report if it were done by October 1.City Clerk Kathleen Connelly stated it would have to be done earlier if they planned on funding them this year; she would need it no later than July 1.Garnette Noble stated she could get it by then. Chairperson Barker stated they would need an audit by October 1, and Garnette Noble stated that would be no problem.Chairperson Barker advised her that if the criteria was not met, the funding would go to another agency.Garnette Noble added all of her wages and the office expenses are paid for by St. George's Catholic Church; it comes out of a separate account.City Clerk Kathleen Connelly asked if they were HEALTH AND HUMAN SERVICES COMMISSION MEETING JUNE 3,1998 PAGE 7 OF 14 getting a lot of people coming over from the Salvation Army.Garnette Noble stated they were, they tend to come in spurts.She feels that since the spring she is working better with other agencies to combine their efforts to give the residents the best help they can. The final applicant was Superstition Mountain Mental Health Center.Vice Chairperson Cranmer left the meeting due to a conflict of interest.Chairperson Barker stated they were asking for $33,000.He commented it appeared their documentation had improved, but there are occasional lapses.City Clerk Kathleen Connelly added their service level exceeds the level of funding.Chairperson Barker commented they did not expend the total amount under information and referral services.Marge stated it was an oversight.Chairperson Barker asked what the money would be for.Michael Munion stated it would be for an increase in emergency services.They have seen an increase in calls with more people coming into the area.There is a higher percentage of nonregistered clients.They are to the point where they would like to add more staff.Michael Munion stated they are doing more in the area of psychiatric services and crisis services.They are getting patients who were previously seen in Maricopa County, and they are now showing up in the outlying cities and towns.Chairperson Barker asked about the totals in the categories.Marge stated those are the totals expended in each of those categories for the quarterly reports.There was general discussion on the amount of funding received and the expenditures made during the year and the previous year.Chairperson Barker asked if the increased expenditures meant their clients were increasing.Marge stated that was correct.Chairperson Barker asked if the increase is because of more services being offered, more people are being served or if the services are more expensive or any combination of them.Marge stated it would be a combination of them.There are more programs going on, they are offering more services, but at the same time the population is growing and there is greater demand for the services.Chairperson Barker asked if there was a marked increase in the types of services provided between the last two years.Michael Munion briefed the commission on how individual treatments will differ, depending on what the problem is.They do not have a breakdown on the total calls at this time, but Marge stated she would be happy to break it down on the next quarterly report. There was general discussion over what members of the commission would be available for the consideration of recommendations if the meeting continued. Commissioners Huerta and Waters would not be available.Chairperson Barker asked Commissioner Waters to write down her recommendations for funding before she had to leave.Chairperson Barker called for a short break at 3:20 p.m. Chairperson Barker reconvened the meeting at 3:30 p.m. HEALTH AND HUMAN SERVICES COMMISSION MEETING JUNE 3, 1998 PAGE 8 OF 14 5.Consideration of recommendations for city human services funding for FY 1998- 99. Chairperson Barker asked for any comments on the request for $1,500 by the Little League.Vice Chairperson Cranmer thought they should try to fund them.Chairperson Barker noted the city already funds the Little League insofar as the lights that cost $60,000.This does not include the cost of electricity for the concession stand, the water and the parks and recreation employees that take care of the field daily or the use of the telephone.City Clerk Kathleen Connelly added the water bill runs $15,000 a month, but she does not know what the breakdown is.Vice Chairperson Cranmer asked if the commission could fund them for those services.Chairperson Barker stated they would only be paying the city back; he recommended they not be funded as the city is already spending approximately $300 daily during the season on them. Vice Chairperson Cranmer commented he had made a very good point and she changed her mind.Chairperson Barker added Ron Kill has done a marvelous job raising funds for the organization, and he believes the city is already doing more than their fair share.He added no child will be turned away from the league if this is denied; it will encourage them to find another way to get funding.The other commission members agreed. Chairperson Barker went on to Apache Junction Reach Out Food Bank.They asked for $15,000 this year, they were given $12,000 last year.He stated Commissioner Waters recommended giving them $10,000 in funding.City Clerk Kathleen Connelly stated Commissioner Waters had told her that she prefers to fund services that are youth -oriented.Commissioner Bennett stated this would be for children, and Vice Chairperson Cranmer stated they more than used up what they were given last year. Commissioner Bennett believes they will be called upon for more food now that Project Help will be close to them.There was general agreement to fund them for $15,000. Chairperson Barker also wanted to stipulate that they have an official contact person designated.City Clerk Kathleen Connelly suggested a designee and a back-up designee.The commission agreed. Chairperson Barker stated Commissioner Waters recommended funding the Boys and Girls Club for $12,000.Vice Chairperson Cranmer commented they were not funded by the commission last year, though they received money via the council, and they used that money,have been improving and have been working hard.She is still concerned about their function and would like to increase their funding but they did not return any of her phone calls.She questioned whether the commission could pay for salaries.City Clerk Kathleen Connelly commented there are salaries that go to direct services,such as the counseling salaries for the psychiatric services.The commission cannot fund salaries for administration, clerical help or the peripherals HEALTH AND HUMAN SERVICES COMMISSION MEETING JUNE 3,1998 PAGE 9 OF 14 involved in that.Chairperson Barker added they can pay the salaries of those who deal with the children directly.Vice Chairperson Cranmer stated she would like to fund them for $5,000 this year.Commissioner Bennett thought they should have more than the $2,500 they had last year.Chairperson Barker commented there are 5-10 youths that are there a lot and the rest are just scattered.Vice Chairperson Cranmer stated that was okay with her as it gives them some place to go.She has heard some very positive things from the kids.Chairperson Barker stated he would like to consider giving them $9,000 for the summer camp.Vice Chairperson Cranmer and Commissioner Bennett agreed.Chairperson Barker continued that he would like to see the funding designated for that specific program.He would like to fund it after the fact, and reimburse their treasury once the funding cycle starts.The commissioners in attendance agreed with this proposal. Chairperson Barker stated Community Action Human Resources Agency was requesting $22,000.He asked for the other commissioners input.Commissioner Bennett commented this is a good program as the people do need their air conditioning repaired.Vice Chairperson Cranmer stated they will still be doing that, the additional money is for an additional half staff person.Commissioner Bennett stated she does not know if she could agree to that.City Clerk Kathleen Connelly stated that would be an administrative position.The commission agreed that they could not fund the position.Chairperson Barker stated he would like to go over some of the other agencies and come back to this.Vice Chairperson Cranmer stated that they did specify that the additional funding requested would pay for staff.Chairperson Barker stated it was a big jump for cooler and home repairs.The commissioners tentatively decided to give them $12,000 in funding and talk about other agencies. Chairperson Barker stated the next agency was the Senior Center.Commissioner Bennett commented they have to be careful with this one.She felt they gave too much to them last year and not enough to the Boys and Girls Club.Chairperson Barker stated they requested $22,000 last year and they were given $17,000.He commented there are a lot of people who are given food that would not be fed as well. Vice Chairperson Cranmer added it is a federal program and they are being subsidized in other ways.City Clerk Kathleen Connelly stated she was not sure if the federal money went for meals, it might go for salary.Vice Chairperson Cranmer asked where the federal money comes from in Apache Junction for those who cannot pay.She is certain they are funded according to how many meals they serve.City Clerk Kathleen Connelly stated the criteria is either by meal or the number of people who have signed up.Vice Chairperson Cranmer stated the city is not their only funding source, they have a considerable funding source.City Clerk Kathleen Connelly stated they also receive funding from the Pinal-Gila Council for Senior Citizens.There was general discussion on how many meals were served in Apache Junction in the past year. HEALTH AND HUMAN SERVICES COMMISSION MEETING JUNE 3, 1998 PAGE 10 OF 14 Approximately 18,000 meals were served, and they were funded $17,000 last year, making it almost a dollar a meal in funding.Vice Chairperson Cranmer stated they would fall into the category of being established and not necessarity needing as much in funding.Chairperson Barker added they are similar to the Little League in that the city provides them with the building.Vice Chairperson Cranmer asked what the funding recommendation from Commissioner Waters on this agency was.Chairperson Barker stated she recommended $17,000.Commissioner Bennett stated a lot of the seniors are up there for the social atmosphere, but she believes a lot of the people up there feel that they are entitled to a meal at that low cost.However, they do not pull back from a gambling deal or spending money on the lottery.She knows people who go to bingo parlors or other places yet still insist on eating a meal at the Senior Center. She knows a lot of those seniors could pay the full price for their lunch.She does not recommend any more than $17,000.Chairperson Barker stated they would tentatively put that amount down for the Senior Center. Chairperson Barker commented the next applicant was St. George's; they had asked for $10,000 and were given $10,000 last year.Commissioner Bennett questioned whether they justified using that.City Clerk Kathleen Connelly stated it is hard to say as no records have been done by a certified public accountant and the city is relying on their own handwritten records.Vice Chairperson Cranmer asked if they could stipulate that they must have everything in order for them to receive the funding. Chairperson Barker wanted to stipulate that the detailed expenditure be in by July 1, 1998, the audit be done by October 1, 1998, and that recordkeeping be correct or the funding for the second quarter stops and the funds would go to someone else. Councilmember Urich asked what Commissioner Waters had recommended. Chairperson Barker commented she had not put them on her list to fund.He would consider $10,000 with those stipulations.He called for any suggestions on who the funding should go to if they do not meet the stipulations.Vice Chairperson Cranmer suggested the Food Bank as they perform the same services.City Clerk Kathleen Connelly stated it would leave about $7,500 if they did not comply.Chairperson Barker commented they could stipulate that any unclaimed funds be given to the Food Bank.City Clerk Kathleen Connelly stated they could so stipulate or reconvene and do addendums to contracts; she is afraid they would add to the next year's request if they received all the extra funding. Chairperson Barker gave a brief history on the funding Superstition Mountain Mental Health Center had received over the last ten years.He reminded the commission that the whole idea of this funding is to help organizations get started, not to fund them year after year.It is time to start weaning some of these organizations off.They will still be there,but there are other organizations that could use the start up money. Chairperson Barker asked how much money would be left if they only recommended HEALTH AND HUMAN SERVICES COMMISSION MEETING JUNE 3,1998 PAGE 11 OF 14 $15,000 for them.It was determined that $10,500 would be left. Chairperson Barker commented that tentatively they have $15,000 for the Food Bank, $9,000 for the Boys & Girls Club,$17,000 for the Senior Center,$10,000 for St. George's, and $15,000 for Superstition Mountain Mental Health Center.That would leave $10,500 for Community Action Human Resources Agency.Councilmember Urich stated that is less than what they had asked for.Chairperson Barker commented it is double from what they were getting three years ago.Vice Chairperson Cranmer stated she had a problem with those recommendations.Councilmember Urich stated she did, too.Vice Chairperson Cranmer believes the Food Bank and Community Action Human Resources Agency are the two most needy organizations in regards to service that they have.Councilmember Urich commented Community Action Human Resources Agency provides a service that cannot be done by any other agency.City Clerk Kathleen Connelly added their clients do not go to the Senior Center as they may not have sufficient clothing to attend there; these are the people who are desparate. They take care of things like broken gas lines.Chairperson Barker recommended giving them $12,000, which is what they got last year.Vice Chairperson Cranmer thought that would be reasonable.There was general discussion over where the additional $1,500 would be taken from.The consensus was to take the additional money from the Senior Center as they receive free use of the facilities and all utilities other than possibly the telephone.City Clerk Kathleen Connelly stated they could make those recommendations and see if the council would agree with the additional funding.Chairperson Barker commented his list added up to $76,500.Vice Chairperson Cranmer agreed, but she suggested going over if possible.Chairperson Barker agreed with Vice Chairperson Cranmer and suggested a total funding of $78,000.Vice Chairperson Cranmer commented that would allow them to go back up to $17,000 for the Senior Center.City Clerk Kathleen Connelly asked if they wanted her to give them both recommendations.Chairperson Barker stated she could. Vice Chairperson Cranmer suggested trying to get council to raise the limit by $2,500. Chairperson Barker commented her recommendation would mean $79,000, and Vice Chairperson Cranmer stated it should be at least that amount.City Clerk Kathleen Connelly commented she believed the city manager would balk if it went over $78,000.Councilmember Urich commented she could probably squeeze $78,000 out without too much problem. Chairperson Barker stated their recommendations were for $15,000 for the Food Bank, $9,000 for the Boys &Girls Club,$12,000 for the Community Action Human Resources Agency,$17,000 for the Senior Center,$10,000 for St.George's and $15,000 for Superstition Mountain Mental Health Center, which totals $78,000.He checked to see how these recommendations matched up with Commissioner Waters' recommendations.Commissioner Waters' recommendations were $12,000 for the HEALTH AND HUMAN SERVICES COMMISSION MEETING JUNE 3,1998 PAGE 12 OF 14 Boys &Girls Club,$17,000 for Community Action Human Resources Agency, $17,000 for the Senior Center, $10,000 for the Food Bank, and some funding for the Little League.Vice Chairperson Cranmer moved that the figures be accepted as stated.City Clerk Kathleen Connelly advised her she could not vote on anything involving the mental health center.She would have to vote separately.Chairperson Barker suggested voting on all except the mental health center.He repeated the recommendaticins of $15,000 for the Food Bank, contingent upon their designating a designee or contact person for the city clerk, and a back-up contact person so that she is always able to reach someone there;$9,000 to the Boys &Girls Club with stipulations that they use it for their summer camp this year; $12,000 for Community Action Human Resources Agency with stipulations that it cannot be used for administrative costs; $17,000 for the Senior Center for congregate and home delivered meals;$10,000 for St.George Catholic Community with stipulations that they improve their verification of residency, improve their quarterly documentation, and that their funding be contingent upon the improvement in those areas and upon a detailed expenditure be provided by July 1,1998, and an audit by October 1, 1998, with all records being either typed or done on a word processor -if those requirements are not met, it is recommended that their funding be stopped for the second quarter and given to the Food Bank.Vice Chairperson Cranmer moved to accept those figures as stated with the stipulations offered for next year's funding.Commissioner Bennett seconded the motion.The vote was unanimous.There was general discussion whether a vote could be taken on the mental health center as with the conflict of interest there would no longer be a quorum.It was suggested they call Commissioner Waters or Commissioner Huerta at home to get a quorum.They were able to reach Commissioner Huerta.Chairperson Barker advised her of the recommendations already voted on and that her vote was needed on the recommendation of $12,000 for Superstition Mountain Mental Health Center for emergency services and psychiatric care and $3,000 for information and referral.He added any funding left over would revert to the Food Bank.Commissioner Bennett made the motion to accept $15,000 for funding for Superstition Mountain Mental Health Center.Chairperson Barker seconded the motion.The vote was unanimous as Commissioner Huerta had told Chairperson Barker she approved of the funding recommended. 6.Discussion on future meetings. Chairperson Barker commented he did not see the need for any future meetings at this time.Vice Chairperson Cranmer asked if meetings would be called if any money needed to be reassigned.City Clerk Kathleen Connelly stated they would be called if any meetings would be needed.She asked if they would like something put in the recommendation that agencies be put on notice that if they had received funding for a certain number of years that they should consider looking for other sources.The HEALTH AND HUMAN SERVICES COMMISSION MEETING JUNE 3, 1998 PAGE 13 OF 14 commission agreed.Chairperson Barker requested she compose a letter to the Little League and explain that because of the tremendous amount of dollars the city already spends in support of Little League, they did not think it would be appropriate to fund them further.City Clerk Kathleen Connelly recommended not sending the letter until after the council had heard the recommendations.The commission agreed. Councilmember Urich requested a dollar figure on the letter to the Little League. Chairperson Barker asked if anyone thought a letter should be sent to the Salvation Army.City Clerk Kathleen Connelly commented she would also send a letter to them and the shelter services stating they had failed to meet the criteria. 7.Adjournment. Commissioner Bennett moved for adjournment.Chairperson Barker seconded the motion.The vote was unanimous.The meeting was adjourned at 4:30 p.m. aEct)1A,_ Ed Barker Chairperson k--thleen Connelly City Clerk HEALTH AND HUMAN SERVICES COMMISSION MEETING JUNE 3, 1998 PAGE 14 OF 14