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HomeMy WebLinkAbout2003-06-18 HHSCMINUTES OF THE HEALTH AND HUMAN SERVICES COMMISSION MEETING City Conference Room 1001 N.Idaho,Road,Ap4che Junction,AZ June 18,2003 -6:00 P.M. COMMISSIONERS PRESENT: JOYCE PAYNE DAVID C.ROMERO KATHRYN STOCK 1.Call to Order/Attendance. STAFF PRESENT: JAN MASON,DEPUTY CITY CLERK ..JOHN PETROFF,DEVELOPMENT -SERVICES MANAGER MELINDA LARSON,CDBG AbMINISTRATIVE ASSISTANT Commissioner Payne called the meeting to order at 6:03 p.m.Deputy City Clerk Jan Mason called the roll and advised there was a quorum present. 2.Review and discussion on State Special Projects Grant program and public input process. CDBG Administrative Assistant Melinda Larson gave some background information to the commissioner that was not in attendance at the June 9,2003 meeting regarding the State Special Projects Grant. 3.Review and discussion on project applications submitted for SSP Grant funding. CDBG Administrative Assistant Melinda Larson gave the commissioners packets with all of the suggested projects for possible State Special Projects Grant funding. 4.Discussion on criteria to be utilized for evaluation of SSP project applications. CDBG Administrative Assistant Melinda Larson stated the criteria included the requirement that projects be completed within 12 months so any project requiring an environmental review would not be able to be undertaken this funding year because the review itself can take up to six months.She said that she,Development Services Manager John Petroff and Grants Specialist Roger Hacker are putting together a list HEALTH AND HUMAN SERVICES COMMISSION MEETING JUNE 18,2003 PAGE lof 4 of projects that require this review to be considered for the next funding year. 5.Discussion,evaluation and selection of SSP project application to be recommended to city council for SSP funding. There was a question regarding what the environmental review is.CDBG Administrative Assistant Melinda Larson explained how this process works and why it will not work for this round of funding.There was discussion regarding a project concerning purchasing an apartment for mentally ill housing.DevelOment Servlces Manager John Petroff further explained why some prOjects will not Work for this round of funding because of the time conStraints.1. Commissioner Stock brought up a question regarding the van purchase project.She wanted to know who would be responsible for the upkeep on the vehicles.Commissioner Romero also asked what the statistics were for citizens in the area requiring transportation.CDBG Administrative Assistant Melinda Larson said the Senior Center does have a van and the city gave them $41,000 this fiscal year for their transportation fund for seniors.She added that the city has given the Senior Center $15,000 the past two years for the transportation fund.She said the Senior Center transports them to the doctor,shopping,etc.Melinda said the Senior Center does not want another van because they cannot , afford the upkeep on an additional van,and the agencies receiving the vehicles would be required to maintain them.She added that each agency receiving a van from the city would have to have a separate recipient agreement with the city.So the city would have 8 separate agreements and binding contracts with those agencies.In addition,the vans would have to be handicapped accessible. Commissioner Payne said she had some questions regarding the water station hub.CDBG Administrative Assistant Melinda Larson forwarded the information she had to the commission regarding the proposed water project.After further discussion it was decided that since the water district is a separate entity this funding could not go to them. Commissioner Romero asked if commission members could suggest projects. Deputy City Clerk Jan Mason said she believed the city attorney might rule it to be a conflict of interest and she would check on that for future projects. HEALTH AND HUMAN SERVICES COMMISSION MEETING JUNE 18,2003 PAGE 2of 4 Commissioner Stock made the comment that the projects they had the meeting on were not feasible projects the commission could recommend. She asked about some of the other suggested projects and they discussed the building renovations,septic tank/sewer hookups,and childcare facility for low-income families.Commissioner Payne asked about the home ownership assistance plan.CDBG Administrative Assistant Melinda Larson stated the program would need to already be in place. Commissioner Romero said he thought the septic tank/sewer tap project was a good idea.Commissioner Stock asked if that would only involve filling in the abandoned septic tanks or to hook the homeowner up to the sewer tap.Development Services Manager John Petroff was unsure how the low to moderate -income homeowners would pay for the sewer tap.He said the grant money could only go to filling in the abandoned septic tank not hooking up to the sewer tap. 6.Direction to staff regarding preparation of report to city council on commission recommendation for SSP funding. Commissioner Romero moved that Health and Human Services Commission has no recommendation for this year's grant,but that staff continue to study the apartments/housing for mentally ill and septic tank abandonment/sewer tap hookup for next year.Commissioner Stock seconded the motion.The vote was unanimous and the motion carried. CDBG Administrative Assistant Melinda Larson asked that one or more of the commissioners be present at the city council meeting to explain why the commission felt they could not make a recommendation at this time. 7.Approval of minutes of October 29,2002;November 4,2002; November 12,2002;and June 9.2003. Commissioner Stock moved that the minutes of October 29,2002:November 4,2002;November 12,2002:and June 9,2003 be approved as presented. Commissioner Romero seconded the motion.The vote was unanimous and the motion carried. • 8.Discussion on and selection Of fUtUre meeting dates. • Deputy City Clerk Jan Mason said there shd saw no reason for the commission to meet again at this'tiM ,but she would contact them when it was time for them to meet again fOr'the annual Health and Human Services Commission funding. HEALTH AND HUMAN SERVICES COMMISSION MEETING JUNE 18,2003 PAGE 3of 4 9.Adjournment. The meeting was adjourned at 7:10 p.m. Ed Barker -Kathleen Connelly Vice Chairperson 'City Clerk HEALTH AND HUMAN SERVICES COMMISSION MEETING JUNE 18,2003 PAGE 4of 4