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HomeMy WebLinkAbout2000-04-04 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting April 4, 2000 A regular meeting of The Board of Trustees of Apache Junction Public Library was held April 4, 2000 at 6:04 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Absent Gardner, Barbara L.Gardiner, Scott Hinkel, Andrea Nesser, Theresa Nolan, Peter Rineholt, Pamela Staff: Pamela Loui, Library Director I. Acceptance of Agenda: 2. Acceptance of minutes for March 7, 2000 Regular Meeting: 3. Correspondence and Communications: 4. Librarian's Report: The question of accepting the agenda was placed before the Board and was accepted by general consent. The question of accepting the minutes for the March 7, 2000 Regular Meeting was placed before the Board and was accepted by general consent. Barbara Gardner reported that board members received invitations to the Bank One Ballpark (BOB) for the Arizona Diamondbacks "Read Your Way to the Ballpark" on Wednesday, April 19, 2000, to kick off the summer reading program. Pamela Loui reported that the Friends of the Library had mailed personal invitations to a tea that they held at the Library.It City of Apache Junction Library Board of Trustees Regular Meeting April 4, 2000 Page 2 was disappointing that only two people attended this tea.Pamela spoke to Linda Overacker of more plans.Linda stated that she would like to talk to the Library Board after the Friends of the Library have their meeting. Pamela also reported that she attended the PLA conference, for the first time, in Charlotte, North Carolina.She stated that the sessions she attended were excellent. Pamela commented that electronic books are becoming more popular.She stated that she downloaded the Glass Book Reader and Steven King's, "Riding the Bullet".With electronic books you can also zoom the text. Another subject was on carts, cafés and coffeehouses.This concerned the matter of selling refreshments in the Libraries. Pamela will be talking to the Friends of the Library about setting up a cart with coffee and muffins and stated that this would be great for good will.This service would be limited to the periodical section. Other libraries that are providing this service reported that there were actually very few spills. Pamela commented that if the Library doesn't change with the times, it will be history. The circulation report showed that book circulation was up.Patron Visits was up over last year but the new patrons were down slightly.Added 671 titles to the collection, only a few audio cassettes and City of Apache Junction Library Board of Trustees Regular Meeting April 4, 2000 Page 3 5. Old Business: a.Discussion and approval on tentative Budget. many videocassettes.Continue to add government documents.Weeding continues in all areas.Volunteer hours were at 715.55, which is good since some volunteers left during the month. Ten regular storytimes and 4 drop -in storytimes were presented with a total of 290 in attendance.There were three school visits with 82 attending and two tours with 19 attending.One teen book discussion group was held with eight participating.Twenty-six WOW Computer classes were offered and 170 participated.Four public access catalog classes were held with thirteen participating. A Ballet Folklorico Dance program was presented at the park and 165 people attended.There is a definite need to build or rent a stage for the next presentation. The last book discussion group for the year was held and thirteen participated. The Writer's Club met three times. Pamela Loui attended four Neighborhoods Programs as the Library Representative among the City personnel. Pamela Loui passed out copies of the tentative budget packet and stated that it was not complete but identified some of items.She stated that she would be going over things with the Library staff before turning the budget request in. City of Apache Junction Library Board of Trustees Regular Meeting April 4, 2000 Page 4 Education/Recreation:Asking for $1,000 over last year, to fund three programs the Library wants to do. Library Books:Asking for $10,000 over last year.The Library has already encumbered what was allotted and it is only April. Audio -Visual Material:Asking for $5,000 over last year, to add a CD collection. Personnel Services:Asking for $2,100 over last year since the library still needs extra help on Saturdays. Machinery and Equipment:Asking for $3,785 over last year.The coin operated copy machine needs to be replaced.This would run approximately $5,000 (including the coin box) and $75.00 per month maintenance.We would like to keep the old machine for back up purposes. Assistant Library Director:This issue is being resolved.The position is currently at a grade 40 and she is asking for a grade 45 since this person will need to know technical and library grant writing. Pamela stated that last year two positions were requested and V2 was received.This year she is requesting that the current part- time secretarial position be made full-time and also requesting a full-time clerk position be added.The total payroll shown in the budget is based on this year's current salaries. Pamela asked for approval of the tentative budget in the amount of $919.934 vs. last year's $870.257.Andrea Hinkel motioned City of Apache Junction Library Board of Trustees Regular Meeting April 4, 2000 Page 5 b.Discussion on policy revisions. c.Discussion on Border's Books Program. d.Discussion on replacement recruitment for Board vacancy. for approval and it was seconded by Peter Nolan.A vote was taken and passed unanimously. Barbara Gardner suggested this item be tabled until the next meeting since Scott Gardiner had a few things he wanted to review.It was decided to report on the items at hand and this item would also be placed on the next agenda. Pamela Loui reported that the information on the Acceptable Use Policy that she received from Jane Kolbe is to place the A.R.S.s at the end of the "Legal Use" section.There were two location possibilities and the decision was made to place the A.R.S.s in parenthesis, right after the first sentence in the Legal Use section in the Library Policy. Pamela Loui reported that a letter was sent to Border's Books in response to their program and the Library received twelve copies of the book entitled "The Girl in the Box".Peter Nolan is drafting a letter of thanks from the Library Board.The letter will be ready for the Board's approval at the next board meeting. Pamela Loui reported a talent bank application has been received from Beverly Kimball -Wright.Barbara Gardner reported that a co-worker is submitting a talent bank application and her name is Sarah Huerta.Peter Nolan volunteered to call the applicants to answer questions they might have. City of Apache Junction Library Board of Trustees Regular Meeting April 4, 2000 Page 6 e.Discussion on House Bill #2216.Pamela Loui reported that she had heard, at the PLA conference, that House Bill #2216 is not completely dead.She will report more when she receives additional information on this. The Library Board of Trustees recessed this meeting at 6:50 p.m. to attend the City Council meeting and accept the National Library Week proclamation.Meeting recalled to order at 7:20 p.m. 6.New Business: a.Review of Building Literacy Plan.Pamela Loui handed out copies of the Goals and Objectives pages of the Library Plan to the Board members.She explained that items in bold have been completed or are currently being worked on and items highlighted in yellow are objectives that will be addressed in the upcoming 2000/2001 year.Peter Nolan commented that the Planning Committee did plan and set goals and that Pamela was doing a good job of making the objectives happen. Pamela also handed out copies of the Gaps pages of the Library Plan and explained that she is requesting 11/2permanent positions in the new budget.She stated that if the Library does not get the staffing requested, she would request an increase in temporary staffing.Pamela is also requesting reclassification of the Assistant Director position from a grade 40 to 45 and an increase of $1,000 in program supplies.Plans are in the works for lights and sidewalks behind the Library, although the bids are coming back very high.Pamela suggested that if the City of Apache Junction Library Board of Trustees Regular Meeting April 4, 2000 Page 7 b.Discussion on possibility of a special meeting. c.Reminder of terms due to expire June 30, 2000 problem is not resolved by September that perhaps the Board should go to a City Council meeting and bring it to their attention. Pamela Loui suggested the Board members think about another planning session starting in January 2001.Peter Nolan suggested members look over the Planning Guide put out by the ALA.He also stated that surveys are needed to find out what the community wants and needs and these need to be evaluated to see if we need to change or totally eliminate some of the objectives or goals. Pamela Loui reported that she will be absent from the next regular Board meeting to be held on May 2, 2000.She asked the Board members if they wanted to have a special meeting the last week in April.Pamela Rineholt also stated that she would not be able to attend the May meeting.The Board members decided to hold a special meeting on Tuesday, April 25, 2000 at 6:00 p.m.This date is tentative. Pamela Rineholt was reminded that her term will expire on June 30, 2000 and she will have to decide whether or not she will be reapplying for another term on the Library Board of Trustees. 7.Call to the Public:None present. City of Apache Junction Library Board of Trustees Regular Meeting April 4, 2000 Page 8 8.Request for future agenda items: 9.Adjournment: President OldOld Business: Discussion on tentative budget Discussion on policy revisions Discussion on replacement recruitment for Board vacancies. Discussion on House Bill #2216 New Business: Vote in new Secretary Approval of Border's Books letter Meeting adjourned at 8:05 p.m.