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HomeMy WebLinkAbout2000-09-05 Library MinutesCITY OF APACHE JUNCTION LIBRARY BOARD OF TRUSTEES 1177 N. Idaho Road Regular Meeting September 5, 2000- A regular meeting of The Board of Trustees of Apache Junction Public Library was held September 5, 2000 at 6:00 p.m. at the Apache Junction Library pursuant to notice as prescribed by law. Roll Call Present Absent Foat, Virginia Gardner, Barbara Hinkel, Andrea Kimball -Wright, Beverly Mueting, Barbara Nesser, Theresa Staff: Pamela Loui, Library Director 1.Acceptance of Agenda: 2.Acceptance of Minutes for August 1, 2000 Regular Meeting: Gardiner, Scott The question of accepting the agenda was placed before the Board and was accepted by general consent. the question of accepting the minutes for the August 1, 2000 Regular Meeting was placed before the Board and was accepted by general consent. 3.Correspondence and Communications:None. 4.Librarian's Report:Pamela Loui reported that Spencer Paden would be returning as Library Manager and as Acting Director in Pam Loui's absence.This will take place when the City hires a MIS Director. City of Apache Junction Library Board of Trustees Regular Meeting September 5, 2000 Page 2 The Library Board members were reminded of the upcoming Arizona Library Association Conference, November 15th,1 6 th • -th I /and 18 th. Library board members may become members of AzLA after paying dues.Pamela Loui was not certain on the dollar amount but will investigate the price.She stated that board members may be eligible to obtain a $15.00 exhibits only pass and if any member was interested they should contact her. Pam reported that in August the book circulation increased over the previous year.The report is now showing counts in circulation of the Little Prospector's Collection.A Start Smart Grant funds this collection.Audio Tapes and AV -Kits were also higher than the previous year.In-house computer use increased from the last month but decreased from the previous year.Magazine circulation has increased and the In-house video use continues to decline due to the availability of only one video station.The second station has been removed to make space for the Gate's Grant computers.Patron visits have declined slightly. The library added 633 book titles and 55 volumes to the collection.547 book titles and 51 audiocassette titles were withdrawn from the Library's collection because of being worn out or no longer circulating.Two film programs were presented with 23 attending.10 adult computer classes were held with 53 in attendance.The Library collected $1,270.39 in fines, $444.60 for copies and a $.58 in donations. One TAB Meeting was held with 18 attending. Six computer classes had 37 in attendance.There was only one Public Access Catalog class with one attending.Four Writers Club sessions were held with 24 participating.The Literacy Program had 65 student visits and 50 student hours. City of Apache Junction Library Board of Trustees Regular Meeting September 5, 2000 Page 3 5.Old Business: a.Status of the 2000/2001 Budget: b.Election of Library Board Officers: Pamela Loui reported that the Council passed the 2000/2001 budget on August 1.There were no changes to the Library budget from the tentative budget.The Library books account is at $95,000 while McNaughton Books were eliminated.It is more cost effective to purchase the books the Library needs.A "Minor Capital Equipment" account was added for items that will last a year or longer with a cost between $500.00 and $4,999.99.The "Capital Equipment" account is for items costing $5,000.00 and over. Theresa Nesser nominated Andrea Hinkel for the position of President and Beverly Kimball -Wright seconded it.Andrea Hinkel nominated Theresa Nesser for the position of President and Beverly Kimball -Wright seconded it.Andrea and Theresa accepted their nominations.A vote was taken and was a tie.Theresa withdrew from the race and another vote was taken.A roll call vote for Andrea Hinkel passed unanimously. Beverly Kimball -Wright nominated Barbara Gardner for the position of Vice President and Andrea Hinkel seconded it.Barbara accepted the nomination.A roll call vote was taken and passed unanimously. Andrea Hinkel nominated Beverly Kimball- Wright for the position of Secretary and Theresa Nesser seconded it.Beverly accepted the nomination.A roll call vote was taken and passed unanimously. City of Apache Junction Library Board of Trustees Regular Meeting September 5, 2000 Page 4 6.New Business: a.Introduction of new Library Board Members:Pamela Loui introduced Virginia Foat and Barbara Mueting as new members to the board. Virginia Foat stated that she was on the Library Board before the East Wing was added to the library building.She commented that she feels the Library is a real asset to the community. Barbara Mueting commented that she had attended the Citizen's Leadership Institute.She stated that she learned a lot about what is happening in the City and wanted to be involved. b.Discussion on "Open Meeting Law":Barbara Gardner reported that Joel Stern, City Attorney, gave the presentation of an overview of the "Open Meeting Law".The main concern is what is and is not appropriate in the way Boards, Commissions, etc. conduct their meetings.If requirements are not met they must be redone. Fines are imposed per incident when the rules are not followed.Proper notification must be given before a meeting; agendas can be in any order; the Board or Commission Chair may rule the speaker out of order when an issue is not in their jurisdiction and may order speaker to stop speaking, a) respond to critism made by an individual who addressed the public body, b) ask staff to review a matter, c) ask staff to place the matter on a future agenda; an executive session is held only for legal advise and the minutes of these meetings are only public to the executive members; if you are not sure about "conflict of interest" you should contact the City Attorney and get his answer in writing. City of Apache Junction Library Board of Trustees Regular Meeting September 5, 2000 Page 5 c.Discussion on "Food For Fines" Program: 7.Call to the public: 8.Requests for future agenda items: 9.Adjournment: Pamela Loui stated that during the Food For Fines program, the Library collects non-perishable food items from the patrons.The Library reduces the fine $1.00 for each item brought in.The collected food items then go to the Reach Out Food Bank. This program is for fines only and does not cover damaged materials. Pamela stated that this item would have to go to the City Council for approval before the program starts. She also suggested not having the program at the same time every year so patrons do not wait to return their books. Theresa Nesser suggested contacting the food bank to find out what its most needy times are. Beverly Kimball -Wright agreed and stated that the Board should have this information before deciding on when to run the program.Barbara Mueting stated that she would get the information for the next meeting of the Board. No comments. Old Business: Continued discussion on "Food For Fines" Discussion on Bookmobile New Business: Discussion on "Works For Fines" program Discussion on the AzLA Conference Discussion on Building Expansion Meeting adjourned at 7:10 p.m. City of Apache Junction Library Board of Trustees Regular Meeting September 5, 2000 Page 6 aecLAL/6/-1 President